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Full Time Student Filing Taxes

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Full Time Student Filing Taxes

Full time student filing taxes Publication 1544 - Main Content Table of Contents Why Report These Payments? Who Must File Form 8300?What Payments Must Be Reported? What Is Cash? Taxpayer Identification Number (TIN) What Is a Related Transaction? What About Suspicious Transactions? When, Where, and What To File Examples Penalties How To Get Tax HelpLow Income Taxpayer Clinics (LITCs). Full time student filing taxes Why Report These Payments? Drug dealers and smugglers often use large cash payments to “launder” money from illegal activities. Full time student filing taxes Laundering means converting “dirty” or illegally-gained money to “clean” money. Full time student filing taxes The government can often trace this laundered money through the payments you report. Full time student filing taxes Laws passed by Congress require you to report these payments. Full time student filing taxes Your compliance with these laws provides valuable information that can stop those who evade taxes and those who profit from the drug trade and other criminal activities. Full time student filing taxes The USA PATRIOT Act of 2001 increased the scope of these laws to help trace funds used for terrorism. Full time student filing taxes Who Must File Form 8300? Generally, any person in a trade or business who receives more than $10,000 in cash in a single transaction or in related transactions must file Form 8300. Full time student filing taxes For example, you may have to file Form 8300 if you are a dealer in jewelry, furniture, boats, aircraft, or automobiles; a pawnbroker; an attorney; a real estate broker; an insurance company; or a travel agency. Full time student filing taxes Special rules for clerks of federal or state courts are discussed later under Bail received by court clerks. Full time student filing taxes However, you do not have to file Form 8300 if the transaction is not related to your trade or business. Full time student filing taxes For example, if you own a jewelry store and sell your personal automobile for more than $10,000 in cash, you would not submit a Form 8300 for that transaction. Full time student filing taxes Transaction defined. Full time student filing taxes    A “transaction” occurs when: Goods, services, or property are sold; Property is rented; Cash is exchanged for other cash; A contribution is made to a trust or escrow account; A loan is made or repaid; or Cash is converted to a negotiable instrument, such as a check or a bond. Full time student filing taxes Person defined. Full time student filing taxes   A “person” includes an individual, a company, a corporation, a partnership, an association, a trust, or an estate. Full time student filing taxes   Exempt organizations, including employee plans, are also “persons. Full time student filing taxes ” However, exempt organizations do not have to file Form 8300 for a more-than-$10,000 charitable cash contribution they receive since it is not received in the course of a trade or business. Full time student filing taxes Foreign transactions. Full time student filing taxes   You do not have to file Form 8300 if the entire transaction (including the receipt of cash) takes place outside of: The 50 states, The District of Columbia, Puerto Rico, or A possession or territory of the United States. Full time student filing taxes However, you must file Form 8300 if any part of the transaction (including the receipt of cash) occurs in Puerto Rico or a possession or territory of the United States and you are subject to the Internal Revenue Code. Full time student filing taxes Bail received by court clerks. Full time student filing taxes   Any clerk of a federal or state court who receives more than $10,000 in cash as bail for an individual charged with any of the following criminal offenses must file Form 8300: Any federal offense involving a controlled substance, Racketeering, Money laundering, and Any state offense substantially similar to (1), (2), or (3) above. Full time student filing taxes For more information about the rules that apply to court clerks, see Section 1. Full time student filing taxes 6050I-2 of the Income Tax Regulations. Full time student filing taxes What Payments Must Be Reported? You must file Form 8300 to report cash paid to you if it is: Over $10,000, Received as: One lump sum of over $10,000, Installment payments that cause the total cash received within 1 year of the initial payment to total more than $10,000, or Other previously unreportable payments that cause the total cash received within a 12-month period to total more than $10,000, Received in the course of your trade or business, Received from the same buyer (or agent), and Received in a single transaction or in related transactions (defined later). Full time student filing taxes What Is Cash? Cash is: The coins and currency of the United States (and any other country), and A cashier's check, bank draft, traveler's check, or money order you receive, if it has a face amount of $10,000 or less and you receive it in: A designated reporting transaction (defined later), or Any transaction in which you know the payer is trying to avoid the reporting of the transaction on Form 8300. Full time student filing taxes Cash may include a cashier's check even if it is called a “treasurer's check” or “bank check. Full time student filing taxes ” Cash does not include a check drawn on an individual's personal account. Full time student filing taxes A cashier's check, bank draft, traveler's check, or money order with a face amount of more than $10,000 is not treated as cash. Full time student filing taxes These items are not defined as cash and you do not have to file Form 8300 when you receive them because, if they were bought with currency, the bank or other financial institution that issued them must file a report on FinCEN Form 104. Full time student filing taxes Example 1. Full time student filing taxes You are a coin dealer. Full time student filing taxes Bob Green buys gold coins from you for $13,200. Full time student filing taxes He pays for them with $6,200 in U. Full time student filing taxes S. Full time student filing taxes currency and a cashier's check having a face amount of $7,000. Full time student filing taxes The cashier's check is treated as cash. Full time student filing taxes You have received more than $10,000 cash and must file Form 8300 for this transaction. Full time student filing taxes Example 2. Full time student filing taxes You are a retail jeweler. Full time student filing taxes Mary North buys an item of jewelry from you for $12,000. Full time student filing taxes She pays for it with a personal check payable to you in the amount of $9,600 and traveler's checks totaling $2,400. Full time student filing taxes Because the personal check is not treated as cash, you have not received more than $10,000 cash in the transaction. Full time student filing taxes You do not have to file Form 8300. Full time student filing taxes Example 3. Full time student filing taxes You are a boat dealer. Full time student filing taxes Emily Jones buys a boat from you for $16,500. Full time student filing taxes She pays for it with a cashier's check payable to you in the amount of $16,500. Full time student filing taxes The cashier's check is not treated as cash because its face amount is more than $10,000. Full time student filing taxes You do not have to file Form 8300 for this transaction. Full time student filing taxes Designated Reporting Transaction A designated reporting transaction is the retail sale of any of the following: A consumer durable, such as an automobile or boat. Full time student filing taxes A consumer durable is property, other than land or buildings, that: Is suitable for personal use, Can reasonably be expected to last at least 1 year under ordinary use, Has a sales price of more than $10,000, and Can be seen or touched (tangible property). Full time student filing taxes For example, a $20,000 car is a consumer durable, but a $20,000 dump truck or factory machine is not. Full time student filing taxes The car is a consumer durable even if you sell it to a buyer who will use it in a business. Full time student filing taxes A collectible (for example, a work of art, rug, antique, metal, gem, stamp, or coin). Full time student filing taxes Travel or entertainment, if the total sales price of all items sold for the same trip or entertainment event in one transaction (or related transactions) is more than $10,000. Full time student filing taxes To figure the total sales price of all items sold for a trip or entertainment event, you include the sales price of items such as airfare, hotel rooms, and admission tickets. Full time student filing taxes Example. Full time student filing taxes You are a travel agent. Full time student filing taxes Ed Johnson asks you to charter a passenger airplane to take a group to a sports event in another city. Full time student filing taxes He also asks you to book hotel rooms and admission tickets for the group. Full time student filing taxes In payment, he gives you two money orders, each for $6,000. Full time student filing taxes You have received more than $10,000 cash in this designated reporting transaction. Full time student filing taxes You must file Form 8300. Full time student filing taxes Retail sale. Full time student filing taxes   The term “retail sale” means any sale made in the course of a trade or business that consists mainly of making sales to ultimate consumers. Full time student filing taxes   Thus, if your business consists mainly of making sales to ultimate consumers, all sales you make in the course of that business are retail sales. Full time student filing taxes This includes any sales of items that will be resold. Full time student filing taxes Broker or intermediary. Full time student filing taxes   A designated reporting transaction includes the retail sale of items (1), (2), or (3) of the preceding list, even if the funds are received by a broker or other intermediary, rather than directly by the seller. Full time student filing taxes Exceptions to Definition of Cash A cashier's check, bank draft, traveler's check, or money order you received in a designated reporting transaction is not treated as cash if one of the following exceptions applies. Full time student filing taxes Exception for certain bank loans. Full time student filing taxes   A cashier's check, bank draft, traveler's check, or money order is not treated as cash if it is the proceeds from a bank loan. Full time student filing taxes As proof that it is from a bank loan, you may rely on a copy of the loan document, a written statement or lien instruction from the bank, or similar proof. Full time student filing taxes Example. Full time student filing taxes You are a car dealer. Full time student filing taxes Mandy White buys a new car from you for $11,500. Full time student filing taxes She pays you with $2,000 of U. Full time student filing taxes S. Full time student filing taxes currency and a cashier's check for $9,500 payable to you and her. Full time student filing taxes You can tell that the cashier's check is the proceeds of a bank loan because it includes instructions to you to have a lien put on the car as security for the loan. Full time student filing taxes For this reason, the cashier's check is not treated as cash. Full time student filing taxes You do not have to file Form 8300 for the transaction. Full time student filing taxes Exception for certain installment sales. Full time student filing taxes   A cashier's check, bank draft, traveler's check, or money order is not treated as cash if it is received in payment on a promissory note or an installment sales contract (including a lease that is considered a sale for federal tax purposes). Full time student filing taxes However, this exception applies only if: You use similar notes or contracts in other sales to ultimate consumers in the ordinary course of your trade or business, and The total payments for the sale that you receive on or before the 60th day after the sale are 50% or less of the purchase price. Full time student filing taxes Exception for certain down payment plans. Full time student filing taxes   A cashier's check, bank draft, traveler's check, or money order is not treated as cash if you received it in payment for a consumer durable or collectible, and all three of the following statements are true. Full time student filing taxes You receive it under a payment plan requiring: One or more down payments, and Payment of the rest of the purchase price by the date of sale. Full time student filing taxes You receive it more than 60 days before the date of sale. Full time student filing taxes You use payment plans with the same or substantially similar terms when selling to ultimate consumers in the ordinary course of your trade or business. Full time student filing taxes Exception for travel and entertainment. Full time student filing taxes   A cashier's check, bank draft, traveler's check, or money order received for travel or entertainment is not treated as cash if all three of the following statements are true. Full time student filing taxes You receive it under a payment plan requiring: One or more down payments, and Payment of the rest of the purchase price by the earliest date that any travel or entertainment item (such as airfare) is furnished for the trip or entertainment event. Full time student filing taxes You receive it more than 60 days before the date on which the final payment is due. Full time student filing taxes You use payment plans with the same or substantially similar terms when selling to ultimate consumers in the ordinary course of your trade or business. Full time student filing taxes Taxpayer Identification Number (TIN) You must furnish the correct TIN of the person or persons from whom you receive the cash. Full time student filing taxes If the transaction is conducted on the behalf of another person or persons, you must furnish the TIN of that person or persons. Full time student filing taxes If you do not know a person's TIN, you have to ask for it. Full time student filing taxes You may be subject to penalties for an incorrect or missing TIN. Full time student filing taxes There are three types of TINs. Full time student filing taxes The TIN for an individual, including a sole proprietor, is the individual's social security number (SSN). Full time student filing taxes The TIN for a nonresident alien individual who needs a TIN but is not eligible to get an SSN is an IRS individual taxpayer identification number (ITIN). Full time student filing taxes An ITIN has nine digits, similar to an SSN. Full time student filing taxes The TIN for other persons, including corporations, partnerships, and estates, is the employer identification number (EIN). Full time student filing taxes Exception. Full time student filing taxes   You are not required to provide the TIN of a person who is a nonresident alien individual or a foreign organization if that person or foreign organization: Does not have income effectively connected with the conduct of a U. Full time student filing taxes S. Full time student filing taxes trade or business; Does not have an office or place of business, or a fiscal or paying agent in the United States; Does not file a federal tax return; Does not furnish a withholding certificate described in §1. Full time student filing taxes 1441-1(e)(2) or (3) or 1. Full time student filing taxes 1441-5(c)(2)(iv) or (3)(iii) to the extent required under 1. Full time student filing taxes 1441-1(e)(4)(vii); Does not have to furnish a TIN on any return, statement, or other document as required by the income tax regulations under section 897 or 1445; or In the case of a nonresident alien individual, the individual has not chosen to file a joint federal income tax return with a spouse who is a U. Full time student filing taxes S. Full time student filing taxes citizen or resident. Full time student filing taxes What Is a Related Transaction? Any transactions between a buyer (or an agent of the buyer) and a seller that occur within a 24-hour period are related transactions. Full time student filing taxes If you receive over $10,000 in cash during two or more transactions with one buyer in a 24-hour period, you must treat the transactions as one transaction and report the payments on Form 8300. Full time student filing taxes For example, if you sell two products for $6,000 each to the same customer in 1 day and the customer pays you in cash, these are related transactions. Full time student filing taxes Because they total $12,000 (more than $10,000), you must file Form 8300. Full time student filing taxes More than 24 hours between transactions. Full time student filing taxes   Transactions are related even if they are more than 24 hours apart if you know, or have reason to know, that each is one of a series of connected transactions. Full time student filing taxes   For example, you are a travel agent. Full time student filing taxes A client pays you $8,000 in cash for a trip. Full time student filing taxes Two days later, the same client pays you $3,000 more in cash to include another person on the trip. Full time student filing taxes These are related transactions, and you must file Form 8300 to report them. Full time student filing taxes What About Suspicious Transactions? If you receive $10,000 or less in cash, you may voluntarily file Form 8300 if the transaction appears to be suspicious. Full time student filing taxes A transaction is suspicious if it appears that a person is trying to cause you not to file Form 8300 or is trying to cause you to file a false or incomplete Form 8300, or if there is a sign of possible illegal activity. Full time student filing taxes If you are suspicious, you are encouraged to call the local IRS Criminal Investigation Division as soon as possible. Full time student filing taxes Or, you can call the FinCEN Financial Institution Hotline toll free at 1-866-556-3974. Full time student filing taxes When, Where, and What To File The amount you receive and when you receive it determine when you must file. Full time student filing taxes Generally, you must file Form 8300 within 15 days after receiving a payment. Full time student filing taxes If the Form 8300 due date (the 15th or last day you can timely file the form) falls on a Saturday, Sunday, or legal holiday, it is delayed until the next day that is not a Saturday, Sunday, or legal holiday. Full time student filing taxes More than one payment. Full time student filing taxes   In some transactions, the buyer may arrange to pay you in cash installment payments. Full time student filing taxes If the first payment is more than $10,000, you must file Form 8300 within 15 days. Full time student filing taxes If the first payment is not more than $10,000, you must add the first payment and any later payments made within 1 year of the first payment. Full time student filing taxes When the total cash payments are more than $10,000, you must file Form 8300 within 15 days. Full time student filing taxes   After you file Form 8300, you must start a new count of cash payments received from that buyer. Full time student filing taxes If you receive more than $10,000 in additional cash payments from that buyer within a 12-month period, you must file another Form 8300. Full time student filing taxes You must file the form within 15 days of the payment that causes the additional payments to total more than $10,000. Full time student filing taxes   If you are already required to file Form 8300 and you receive additional payments within the 15 days before you must file, you can report all the payments on one form. Full time student filing taxes Example. Full time student filing taxes On January 10, you receive a cash payment of $11,000. Full time student filing taxes You receive additional cash payments on the same transaction of $4,000 on February 15, $5,000 on March 20, and $6,000 on May 12. Full time student filing taxes By January 25, you must file a Form 8300 for the $11,000 payment. Full time student filing taxes By May 27, you must file an additional Form 8300 for the additional payments that total $15,000. Full time student filing taxes Amending a Report?   If you are amending a report, check box 1a at the top of Form 8300. Full time student filing taxes Complete the form in its entirety (Parts I-IV) and include the amended information. Full time student filing taxes Do not attach a copy of the original report. Full time student filing taxes Where to file. Full time student filing taxes   Mail the form to the address given in the Form 8300 instructions. Full time student filing taxes Required statement to buyer. Full time student filing taxes   You must give a written or electronic statement to each person named on any Form 8300 you must file. Full time student filing taxes You can give the statement electronically only if the recipient agrees to receive it in that format. Full time student filing taxes The statement must show the name and address of your business, the name and phone number of a contact person, and the total amount of reportable cash you received from the person during the year. Full time student filing taxes It must state that you are also reporting this information to the IRS. Full time student filing taxes   You must send this statement to the buyer by January 31 of the year after the year in which you received the cash that caused you to file the form. Full time student filing taxes    You must keep a copy of every Form 8300 you file for 5 years. Full time student filing taxes Examples Example 1. Full time student filing taxes Pat Brown is the sales manager for Small Town Cars. Full time student filing taxes On January 6, 2009, Jane Smith buys a new car from Pat and pays $18,000 in cash. Full time student filing taxes Pat asks for identification from Jane to get the necessary information to complete Form 8300. Full time student filing taxes A filled-in form is shown in this publication. Full time student filing taxes Pat must mail the form to the address shown in the form's instructions by January 21, 2009. Full time student filing taxes He must also send a statement to Jane by January 31, 2010. Full time student filing taxes Example 2. Full time student filing taxes Using the same facts given in Example 1, suppose Jane had arranged to make cash payments of $6,000 each on January 6, February 6, and March 6. Full time student filing taxes Pat would have to file a Form 8300 by February 26 (17 days after receiving total cash payments within 1 year over $10,000 because February 21, 2009, is a Saturday). Full time student filing taxes Pat would not have to report the remaining $6,000 cash payment because it is not more than $10,000. Full time student filing taxes However, he could report it if he felt it was a suspicious transaction. Full time student filing taxes Penalties There are civil penalties for failure to: File a correct Form 8300 by the date it is due, and Provide the required statement to those named in the Form 8300. Full time student filing taxes If you intentionally disregard the requirement to file a correct Form 8300 by the date it is due, the penalty is the greater of: $25,000, or The amount of cash you received and were required to report (up to $100,000). Full time student filing taxes There are criminal penalties for: Willful failure to file Form 8300, Willfully filing a false or fraudulent Form 8300, Stopping or trying to stop Form 8300 from being filed, and Setting up, helping to set up, or trying to set up a transaction in a way that would make it seem unnecessary to file Form 8300. Full time student filing taxes If you willfully fail to file Form 8300, you can be fined up to $250,000 for individuals ($500,000 for corporations) or sentenced to up to 5 years in prison, or both. Full time student filing taxes These dollar amounts are based on Section 3571 of Title 18 of the U. Full time student filing taxes S. Full time student filing taxes Code. Full time student filing taxes The penalties for failure to file may also apply to any person (including a payer) who attempts to interfere with or prevent the seller (or business) from filing a correct Form 8300. Full time student filing taxes This includes any attempt to structure the transaction in a way that would make it seem unnecessary to file Form 8300. Full time student filing taxes Structuring means breaking up a large cash transaction into small cash transactions. Full time student filing taxes How To Get Tax Help You can get help with unresolved tax issues, order free publications and forms, ask tax questions, and get information from the IRS in several ways. Full time student filing taxes By selecting the method that is best for you, you will have quick and easy access to tax help. Full time student filing taxes Free help with your return. Full time student filing taxes   Free help in preparing your return is available nationwide from IRS-certified volunteers. Full time student filing taxes The Volunteer Income Tax Assistance (VITA) program is designed to help low-moderate income taxpayers and the Tax Counseling for the Elderly (TCE) program is designed to assist taxpayers age 60 and older with their tax returns. Full time student filing taxes Most VITA and TCE sites offer free electronic filing and all volunteers will let you know about credits and deductions you may be entitled to claim. Full time student filing taxes To find the nearest VITA or TCE site, visit IRS. Full time student filing taxes gov or call 1-800-906-9887 or 1-800-829-1040. Full time student filing taxes   As part of the TCE program, AARP offers the Tax-Aide counseling program. Full time student filing taxes To find the nearest AARP Tax-Aide site, call 1-888-227-7669 or visit AARP's website at www. Full time student filing taxes aarp. Full time student filing taxes org/money/taxaide. Full time student filing taxes   For more information on these programs, go to IRS. Full time student filing taxes gov and enter keyword “VITA” in the upper right-hand corner. Full time student filing taxes Internet. Full time student filing taxes You can access the IRS website at IRS. Full time student filing taxes gov 24 hours a day, 7 days a week to: Check the status of your 2011 refund. Full time student filing taxes Go to IRS. Full time student filing taxes gov and click on Where's My Refund. Full time student filing taxes Wait at least 72 hours after the IRS acknowledges receipt of your e-filed return, or 3 to 4 weeks after mailing a paper return. Full time student filing taxes If you filed Form 8379 with your return, wait 14 weeks (11 weeks if you filed electronically). Full time student filing taxes Have your 2011 tax return available so you can provide your social security number, your filing status, and the exact whole dollar amount of your refund. Full time student filing taxes E-file your return. Full time student filing taxes Find out about commercial tax preparation and e-file services available free to eligible taxpayers. Full time student filing taxes Download forms, including talking tax forms, instructions, and publications. Full time student filing taxes Order IRS products online. Full time student filing taxes Research your tax questions online. Full time student filing taxes Search publications online by topic or keyword. Full time student filing taxes Use the online Internal Revenue Code, regulations, or other official guidance. Full time student filing taxes View Internal Revenue Bulletins (IRBs) published in the last few years. Full time student filing taxes Figure your withholding allowances using the withholding calculator online at  www. Full time student filing taxes irs. Full time student filing taxes gov/individuals. Full time student filing taxes Determine if Form 6251 must be filed by using our Alternative Minimum Tax (AMT) Assistant available online at  www. Full time student filing taxes irs. Full time student filing taxes gov/individuals. Full time student filing taxes Sign up to receive local and national tax news by email. Full time student filing taxes Get information on starting and operating a small business. Full time student filing taxes Phone. Full time student filing taxes Many services are available by phone. Full time student filing taxes   Ordering forms, instructions, and publications. Full time student filing taxes Call 1-800-TAX-FORM (1-800-829-3676) to order current-year forms, instructions, and publications, and prior-year forms and instructions. Full time student filing taxes You should receive your order within 10 days. Full time student filing taxes Asking tax questions. Full time student filing taxes Call the IRS with your tax questions at 1-800-829-1040. Full time student filing taxes Solving problems. Full time student filing taxes You can get face-to-face help solving tax problems every business day in IRS Taxpayer Assistance Centers. Full time student filing taxes An employee can explain IRS letters, request adjustments to your account, or help you set up a payment plan. Full time student filing taxes Call your local Taxpayer Assistance Center for an appointment. Full time student filing taxes To find the number, go to www. Full time student filing taxes irs. Full time student filing taxes gov/localcontacts or look in the phone book under United States Government, Internal Revenue Service. Full time student filing taxes TTY/TDD equipment. Full time student filing taxes If you have access to TTY/TDD equipment, call 1-800-829-4059 to ask tax questions or to order forms and publications. Full time student filing taxes TeleTax topics. Full time student filing taxes Call 1-800-829-4477 to listen to pre-recorded messages covering various tax topics. Full time student filing taxes Refund information. Full time student filing taxes You can check the status of your refund on the new IRS phone app. Full time student filing taxes Download the free IRS2Go app by visiting the iTunes app store or the Android Marketplace. Full time student filing taxes IRS2Go is a new way to provide you with information and tools. Full time student filing taxes To check the status of your refund by phone, call 1-800-829-4477 (automated refund information 24 hours a day, 7 days a week). Full time student filing taxes Wait at least 72 hours after the IRS acknowledges receipt of your e-filed return, or 3 to 4 weeks after mailing a paper return. Full time student filing taxes If you filed Form 8379 with your return, wait 14 weeks (11 weeks if you filed electronically). Full time student filing taxes Have your 2011 tax return available so you can provide your social security number, your filing status, and the exact whole dollar amount of your refund. Full time student filing taxes If you check the status of your refund and are not given the date it will be issued, please wait until the next week before checking back. Full time student filing taxes Other refund information. Full time student filing taxes To check the status of a prior-year refund or amended return refund, call 1-800-829-1040. Full time student filing taxes Evaluating the quality of our telephone services. Full time student filing taxes To ensure IRS representatives give accurate, courteous, and professional answers, we use several methods to evaluate the quality of our telephone services. Full time student filing taxes One method is for a second IRS representative to listen in on or record random telephone calls. Full time student filing taxes Another is to ask some callers to complete a short survey at the end of the call. Full time student filing taxes Walk-in. Full time student filing taxes Many products and services are available on a walk-in basis. Full time student filing taxes   Products. Full time student filing taxes You can walk in to many post offices, libraries, and IRS offices to pick up certain forms, instructions, and publications. Full time student filing taxes Some IRS offices, libraries, grocery stores, copy centers, city and county government offices, credit unions, and office supply stores have a collection of products available to print from a CD or photocopy from reproducible proofs. Full time student filing taxes Also, some IRS offices and libraries have the Internal Revenue Code, regulations, Internal Revenue Bulletins, and Cumulative Bulletins available for research purposes. Full time student filing taxes Services. Full time student filing taxes You can walk in to your local Taxpayer Assistance Center every business day for personal, face-to-face tax help. Full time student filing taxes An employee can explain IRS letters, request adjustments to your tax account, or help you set up a payment plan. Full time student filing taxes If you need to resolve a tax problem, have questions about how the tax law applies to your individual tax return, or you are more comfortable talking with someone in person, visit your local Taxpayer Assistance Center where you can spread out your records and talk with an IRS representative face-to-face. Full time student filing taxes No appointment is necessary—just walk in. Full time student filing taxes If you prefer, you can call your local Center and leave a message requesting an appointment to resolve a tax account issue. Full time student filing taxes A representative will call you back within 2 business days to schedule an in-person appointment at your convenience. Full time student filing taxes If you have an ongoing, complex tax account problem or a special need, such as a disability, an appointment can be requested. Full time student filing taxes All other issues will be handled without an appointment. Full time student filing taxes To find the number of your local office, go to www. Full time student filing taxes irs. Full time student filing taxes gov/localcontacts or look in the phone book under United States Government, Internal Revenue Service. Full time student filing taxes Mail. Full time student filing taxes You can send your order for forms, instructions, and publications to the address below. Full time student filing taxes You should receive a response within 10 days after your request is received. Full time student filing taxes  Internal Revenue Service 1201 N. Full time student filing taxes Mitsubishi Motorway Bloomington, IL 61705-6613 Taxpayer Advocate Service. Full time student filing taxes   The Taxpayer Advocate Service (TAS) is your voice at the IRS. Full time student filing taxes Our job is to ensure that every taxpayer is treated fairly, and that you know and understand your rights. Full time student filing taxes We offer free help to guide you through the often-confusing process of resolving tax problems that you haven’t been able to solve on your own. Full time student filing taxes Remember, the worst thing you can do is nothing at all. Full time student filing taxes   TAS can help if you can’t resolve your problem with the IRS and: Your problem is causing financial difficulties for you, your family, or your business. Full time student filing taxes You face (or your business is facing) an immediate threat of adverse action. Full time student filing taxes You have tried repeatedly to contact the IRS but no one has responded, or the IRS has not responded to you by the date promised. Full time student filing taxes   If you qualify for our help, we’ll do everything we can to get your problem resolved. Full time student filing taxes You will be assigned to one advocate who will be with you at every turn. Full time student filing taxes We have offices in every state, the District of Columbia, and Puerto Rico. Full time student filing taxes Although TAS is independent within the IRS, our advocates know how to work with the IRS to get your problems resolved. Full time student filing taxes And our services are always free. Full time student filing taxes   As a taxpayer, you have rights that the IRS must abide by in its dealings with you. Full time student filing taxes Our tax toolkit at www. Full time student filing taxes TaxpayerAdvocate. Full time student filing taxes irs. Full time student filing taxes gov can help you understand these rights. Full time student filing taxes   If you think TAS might be able to help you, call your local advocate, whose number is in your phone book and on our website at www. Full time student filing taxes irs. Full time student filing taxes gov/advocate. Full time student filing taxes You can also call our toll-free number at 1-877-777-4778. Full time student filing taxes   TAS also handles large-scale or systemic problems that affect many taxpayers. Full time student filing taxes If you know of one of these broad issues, please report it to us through our Systemic Advocacy Management System at www. Full time student filing taxes irs. Full time student filing taxes gov/advocate. Full time student filing taxes Low Income Taxpayer Clinics (LITCs). Full time student filing taxes   Low Income Taxpayer Clinics (LITCs) are independent from the IRS. Full time student filing taxes Some clinics serve individuals whose income is below a certain level and who need to resolve a tax problem. Full time student filing taxes These clinics provide professional representation before the IRS or in court on audits, appeals, tax collection disputes, and other issues for free or for a small fee. Full time student filing taxes Some clinics can provide information about taxpayer rights and responsibilities in many different languages for individuals who speak English as a second language. Full time student filing taxes For more information and to find a clinic near you, see the LITC page on www. Full time student filing taxes irs. Full time student filing taxes gov/advocate or IRS Publication 4134, Low Income Taxpayer Clinic List. Full time student filing taxes This publication is also available by calling 1-800-829-3676 or at your local IRS office. Full time student filing taxes Free tax services. Full time student filing taxes   Publication 910, IRS Guide to Free Tax Services, is your guide to IRS services and resources. Full time student filing taxes Learn about free tax information from the IRS, including publications, services, and education and assistance programs. Full time student filing taxes The publication also has an index of over 100 TeleTax topics (recorded tax information) you can listen to on the telephone. Full time student filing taxes The majority of the information and services listed in this publication are available to you free of charge. Full time student filing taxes If there is a fee associated with a resource or service, it is listed in the publication. Full time student filing taxes   Accessible versions of IRS published products are available on request in a variety of alternative formats for people with disabilities. Full time student filing taxes DVD for tax products. Full time student filing taxes You can order Publication 1796, IRS Tax Products DVD, and obtain: Current-year forms, instructions, and publications. Full time student filing taxes Prior-year forms, instructions, and publications. Full time student filing taxes Tax Map: an electronic research tool and finding aid. Full time student filing taxes Tax law frequently asked questions. Full time student filing taxes Tax Topics from the IRS telephone response system. Full time student filing taxes Internal Revenue Code—Title 26 of the U. Full time student filing taxes S. Full time student filing taxes Code. Full time student filing taxes Links to other Internet based Tax Research Materials. Full time student filing taxes Fill-in, print, and save features for most tax forms. Full time student filing taxes Internal Revenue Bulletins. Full time student filing taxes Toll-free and email technical support. Full time student filing taxes Two releases during the year. Full time student filing taxes  – The first release will ship the beginning of January. Full time student filing taxes  – The final release will ship the beginning of March. Full time student filing taxes Purchase the DVD from National Technical Information Service (NTIS) at www. Full time student filing taxes irs. Full time student filing taxes gov/cdorders for $30 (no handling fee) or call 1-877-233-6767 toll free to buy the DVD for $30 (plus a $6 handling fee). Full time student filing taxes This image is too large to be displayed in the current screen. Full time student filing taxes Please click the link to view the image. Full time student filing taxes Fill-in Form 8300 Prev  Up  Next   Home   More Online Publications
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Procurement

Procurement At-a-Glance - Our dedicated acquisition professionals deliver world class, customer-focused acquisition services with the highest degree of integrity and the cooperative effort of our partners.


Small Business Program Office - The Internal Revenue Service (IRS) Small Business Program Office was established to assist small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small and service disabled veteran-owned small businesses, to develop, grow, and ensure their long-term success.


Procurement Business Opportunities - The Procurement Office acquires the products and services required to support the IRS mission. We advertise commercial opportunities on Federal Business Opportunities (FedBizOpps) web site.


Justification for Other Than Full and Open Competition (JOFOC) - All open market JOFOCs exceeding the Simplified Acquisition Threshold (SAT) are posted on this web site in addition to being advertised on the Federal Business Opportunities (FedBizOpps) web site. (Some information may have been redacted to exclude proprietary information).


The American Recovery and Reinvestment Act of 2009 - The American Recovery and Reinvestment Act of 2009 (ARRA) – Approved on February 17, 2009, ARRA primarily provides supplemental appropriations for job preservation and creation, infrastructure investment, energy efficiency and science, assistance to the unemployed, and State and local fiscal stabilization. Hyperlinks to various procurement actions awarded using ARRA funds are included herein.

What's New at Procurement



11/01/2013JEFO - Renewal of Maintenance for Net App Mass Storage equipment in support of the SOI Program



09/26/2013 Post-Award Posting of JOFOC TIRSE-14-P-00003-Utilities



09/06/2013
Justification for an Exception to Fair Opportunity



08/22/2013
Solicitation No: D-3-D9-23-MA-I10 – Neopost Postage Meter Supplies



08/19/2013 TIRNO-13-C-00055 JOFOC Post Award

 

 

More...


Contractor Security - Contract employees assigned to work under IRS contracts must undergo investigative processing appropriate to the position sensitivity and risk level designation associated with the work to be performed, as described in the Department of the Treasury Security Manual (TD P 15-71). In support of this undertaking, the contractor shall furnish prescribed security forms and documentation to the Contractor Security Lifecycle Program (CSLP), within 10 business days of assigning (or reassigning) a contractor employee to an IRS contract and prior to the contract employee performing any work there under.


Publication 4812 - Contractor Security Controls - Functions as the standard for security controls to be employed by contractors who will have or need access to IRS information, and/or who will have or need access to, maintain or operate IRS information systems in order to perform or carry out and meet their contractual obligations. Publication 4812 is a &quotlayperson's guide&quot to NIST SP 800-53 when access to IRS information or information systems under contracts for services on behalf of the IRS is outside of IRS controlled facilities or the direct control of the Service (as opposed to Internal Revenue Manual 10.8.1 - Information Technology (IT) Security, Policy and Guidance, which applies when contractors are accessing IRS information and information systems at Government controlled facilities).


Contracts - Information about the Prime Modernization Contract and Prime Contract Outreach Information. Treasury-Wide Contracts ( Total Information Processing Support Services (TIPSS-4), and Treasury Commercial Vehicles (TCV) Blanket Purchase Agreements). Government-Wide Contracts Land Mobile Radio (LMR) Subscriber Unit.


Total Information Processing Support Services (TIPSS-4) - Discover more about the wide spectrum of Information Technology services that TIPSS-4 offers. Included you will find guidance, and useful information to help you acquire the right services to support your program goals and objectives.


Treasury Acquisition Institute (TAI) Training - The Treasury Acquisition Institute (TAI) was established by the Department of the Treasury and Internal Revenue Service in partnerships with other Treasury Bureaus on September 14, 1983. TAI was created to coordinate and lead Departmental and Bureau efforts to obtain the best training possible for their acquisition professionals.


Guides for Doing Business with the Government - Information on how to do business with the Federal Government.


Treasury Inspector General for Tax Administration (TIGTA) FAR Contractor Reporting - This link allows contractors to comply with the reporting requirements in the December 12, 2008, Federal Acquisition Regulation final rule. Specifically, contractors must use this process to satisfy the requirement that they notify TIGTA, in writing, whenever the contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed a violation of the civil False Claims Act or a violation of Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations in connection with the award, performance, or closeout of a contract or any related subcontract.


Useful Links - Links to various sites.


Procurement A..Z Index - Search for Procurement information alphabetically.



Questions about the Procurement information on this site, please contact the webmaster.


Contact the Office of Procurement for other Procurement related questions.

Page Last Reviewed or Updated: 19-Feb-2014

The Full Time Student Filing Taxes

Full time student filing taxes Publication 957 - Main Content Table of Contents 1. Full time student filing taxes What is Back Pay?Reporting Back Pay Back Pay Under a Statute Nonstatutory Back Pay Format for Report to the SSA Questions 2. Full time student filing taxes Special Wage PaymentsReporting Special Wage Payments Reporting Nonstatutory (Nonqualified) Stock Options as Special Wage Payments Nonqualified Deferred Compensation and Section 457 Plans Additional Reporting Examples for Nonqualified Deferred Compensation (NQDC) PlansSpecial rule for box 11 of Form W-2 (distributions and deferral in the same year). Full time student filing taxes 1. Full time student filing taxes What is Back Pay? Back pay is pay received in a tax year(s) for actual or deemed employment in an earlier tax year(s). Full time student filing taxes For social security coverage and benefit purposes, all back pay, whether or not under a statute, is wages if it is payment for covered employment. Full time student filing taxes Damages for personal injury, interest, penalties, and legal fees included with back pay awards are not wages. Full time student filing taxes Report all back pay. Full time student filing taxes However, the tax year(s) for which back pay is credited as wages for social security purposes is different if it is awarded under a statute. Full time student filing taxes See Back Pay Under a Statute , later, for more information. Full time student filing taxes Reporting Back Pay The Internal Revenue Service (IRS) and the SSA consider back pay awards to be wages. Full time student filing taxes However, for income tax purposes, the IRS treats all back pay as wages in the year paid. Full time student filing taxes Employers should use Form W-2, Wage and Tax Statement, or electronic wage reports to report back pay as wages in the year they actually pay the employee. Full time student filing taxes The SSA no longer accepts reports on tapes, cartridges, and diskettes. Full time student filing taxes Example. Full time student filing taxes In 2012, Terry Morris earned wages of $50,000. Full time student filing taxes In the same year, she received $100,000 in settlement of a back pay case against her employer that covered the periods January 2007 through December 2011. Full time student filing taxes Her employer properly reflected social security wages of $110,100 and Medicare wages of $150,000 on her 2012 Form W-2. Full time student filing taxes However, if an employer did not include back pay wages on a previously filed Form W-2, magnetic media, or electronically filed wage report, the employer should prepare a wage correction report, Form W-2c, Corrected Wage and Tax Statement, or electronically filed report, to add the back pay award to the wages previously reported. Full time student filing taxes Example. Full time student filing taxes If, in the above example, Terry Morris' employer had prepared her 2012 Form W-2 reporting social security and Medicare wages of only $50,000 each, the employer would have to correct that report. Full time student filing taxes A Form W-2c correcting the 2012 Form W-2 would show previously reported social security and Medicare wages of $50,000 and the correct amount of $110,100 for social security wages and $150,000 for Medicare wages. Full time student filing taxes SSA treatment of back pay under a statute. Full time student filing taxes   Under the law, the SSA credits back pay awarded under a statute to an individual's earnings record in the period(s) the wages should have been paid. Full time student filing taxes This is important because wages not credited to the proper year may result in lower social security benefits or failure to meet the requirements for benefits. Full time student filing taxes   However, back pay under statute payments will remain posted to the employee's social security earnings record in the year reported on Form W-2 (or Form W-2c) unless the employer or employee notifies the SSA (in a separate, special report) of the back pay under a statute payment. Full time student filing taxes Then, the SSA can allocate the statutory back pay to the appropriate periods. Full time student filing taxes   If a back pay award is not made under a statute, the SSA credits back pay as wages in the year paid. Full time student filing taxes    If employers do notify the SSA of this payment, they should prepare a special report (with the information noted below) and send it to: Social Security Administration Attn: CPS Back Pay Staff 7-B-15 SWT 1500 Woodlawn Drive Baltimore, MD 21241-0001 Be sure to send this special report to the above address because the SSA handles it separately from other reports. Full time student filing taxes    If you paid the back pay award in the same tax year to which it applies, report the wages on that year's Form W-2. Full time student filing taxes No further action is necessary. Full time student filing taxes Example. Full time student filing taxes In 2012, Judy Wilson received a salary of $30,000 and a back pay under statute award of $2,000 for the period January through June 2012. Full time student filing taxes Her employer properly reported wages of $32,000 for social security and Medicare on her 2012 Form W-2. Full time student filing taxes No further action is necessary. Full time student filing taxes Information the SSA needs to properly credit back pay under a statute (special report). Full time student filing taxes   After you complete the special report, you or the employee should send it to the SSA when or after you submit the Form W-2 (on paper or electronically) to the SSA for the year you pay the statutory back pay to the employee. Full time student filing taxes There is no statute of limitations on the filing of the special report to enable the SSA to allocate the wages. Full time student filing taxes The special report must include the following information. Full time student filing taxes The employer's name, address, and employer identification number (EIN). Full time student filing taxes A signed statement citing the federal or state statute under which the payment was made. Full time student filing taxes If the statute is not identified, the SSA will assume the payment was not under a statute and will not allocate to earlier period(s). Full time student filing taxes The name and telephone number of a person to contact. Full time student filing taxes The SSA may have additional questions concerning the back pay case or the individual employee's information. Full time student filing taxes A list of employees receiving the payment and the following information for each employee: The tax year you paid and reported the back pay. Full time student filing taxes The employee's social security number (SSN). Full time student filing taxes The employee's name (as shown on his or her social security card). Full time student filing taxes The amount of the back pay award excluding any amounts specifically designated otherwise, for example, damages for personal injury, interest, penalties, and legal fees. Full time student filing taxes The period(s) the back pay award covers (beginning and ending dates—month and year). Full time student filing taxes The other wages paid subject to social security and/or Medicare taxes and reported in the same year as the back pay award (if none, show zero)*. Full time student filing taxes Do not include the back pay award shown in that wage report. Full time student filing taxes If you originally submitted the report under an establishment number, show that number and the amount of money that is to remain under that establishment number. Full time student filing taxes The amount to allocate to each reporting period*. Full time student filing taxes This includes any amount you want allocated (if applicable) to the tax year of the award payment. Full time student filing taxes If you do not give the SSA specific amounts to allocate, the SSA does the allocation by dividing the back pay award by the number of months or years covered by the award. Full time student filing taxes *Note. Full time student filing taxes   For periods before January 1, 1978 (before January 1, 1981, for state and local government employers covered by a Section 218 agreement), show the wage amounts for each calendar quarter ending March 31, June 30, September 30, and December 31. Full time student filing taxes For all tax years, show and identify the social security and/or Medicare Qualified Government Employment (MQGE) wages (where applicable) separately. Full time student filing taxes MQGE is applicable to federal employees beginning in 1983, and for certain state and local government employees beginning in 1986. Full time student filing taxes For tax years 1991 and later, list the social security and Medicare wages separately. Full time student filing taxes If you originally reported the individual's wages under an establishment or payroll record unit number, show the amount of wages to remain in the award year for that number and furnish that number to the SSA along with the EIN. Full time student filing taxes Back Pay Under a Statute Back pay awarded under a statute is a payment by an employer following an award, determination, or agreement approved or sanctioned by a court or government agency responsible for enforcing a federal or state statute that protects an employee's right to employment or wages. Full time student filing taxes Examples of pertinent statutes include: Age Discrimination in Employment Act, Americans with Disabilities Act, Equal Pay Act, Fair Labor Standards Act, National Labor Relations Act, State minimum wage laws, and State statutes that protect rights to employment and wages. Full time student filing taxes Payments based on laws that have a similar effect to those listed above also may qualify as payments made under a statute. Full time student filing taxes Back pay awards, under some of the statutes listed above, may be compensation for personal injury and not pay for employment. Full time student filing taxes Such awards are not wages for social security coverage purposes. Full time student filing taxes If a court-approved or sanctioned settlement agreement states that the agreement is not an admission of discrimination, liability, or act of wrongdoing, the statement does not change the nature of a back pay award. Full time student filing taxes The payments made in such a settlement may still be back pay and wages under the rules discussed here. Full time student filing taxes Nonstatutory Back Pay A payment for back wages negotiated between an employer and employee without an award, determination, or agreement approved or sanctioned by a court or government agency, the payment is not made under a statute. Full time student filing taxes Delayed wage payments and retroactive pay increases resulting from union negotiation or payments under local ordinances or regulations are back pay and are wages. Full time student filing taxes However, they are not payments made under a statute. Full time student filing taxes If you are uncertain whether the back pay award was under a qualified statute, you may need to contact your personnel department or legal counsel or the attorney who filed the suit. Full time student filing taxes Format for Report to the SSA Use the format shown in Table 1, later, to send the SSA the information needed to properly credit back pay under a statute. Full time student filing taxes In a cover letter, include: Name and address of the employer, Statute under which you paid the back pay, Name and telephone number of the employer contact, and Signature of the reporting official. Full time student filing taxes Under certain circumstances, back pay may be a special wage payment and excluded from wages counted under the social security earnings test. Full time student filing taxes If you pay back pay to an employee age 61 or older, report it to the SSA in accordance with this section. Full time student filing taxes Read Special Wage Payments, later, for additional reporting instructions. Full time student filing taxes Questions If you have questions concerning back pay under a statute, call the SSA at 1-800-772-6270. Full time student filing taxes Exception. Full time student filing taxes   If you are a state or local government employer who was covered by an agreement under Section 218 of the Social Security Act before January 1, 1987, and you paid a back pay award before January 1, 1987, which you did not report to the SSA, contact your state Social Security Administrator's office. Full time student filing taxes Table 1. Full time student filing taxes Format for Report (Under Covering Letter) to Request SSA to Allocate Back Pay Under Statute Wages Employer's EIN: xx-xxxxxxx Tax Year in Which Award Payment Was Paid: 2012 (1) SSN and Employee Name (2)1 Award Amount and Period(s) (3)2,3 Other Soc. Full time student filing taxes Sec. Full time student filing taxes /Med. Full time student filing taxes Wages Paid In Award Year (4)3 Allocation     Soc. Full time student filing taxes Sec. Full time student filing taxes Med. Full time student filing taxes /MQGE Year Soc. Full time student filing taxes Sec. Full time student filing taxes Med. Full time student filing taxes /MQGE xxx-xx-xxxx HELEN T. Full time student filing taxes SMITH $100,000 1/2009 - 12/2012 $40,000 $40,000 2009 2010 2011 2012 $20,000 25,000 27,000 28,000 $20,000 25,000 27,000 28,000 xxx-xx-xxxx SAM W. Full time student filing taxes EVANS 30,000 7/89-12/91 -0- -0- 1989 1990 1991   6,000 12,000 12,000 xxx-xx-xxxx ROLAND S. Full time student filing taxes ADAMS 15,000 7/80-12/81 -0- -0- 9/80 12/80 1981 3,500 3,500 8,000   1Exclude amounts specifically designated as damages, penalties, etc. Full time student filing taxes  2Exclude the amount of back pay, if any, included in that amount. Full time student filing taxes  3For periods before January 1, 1978 (and for state and local government (Section 218) employers before January 1, 1981), show the wage amounts by calendar quarters. Full time student filing taxes The social security and/or Medicare Qualified Government Employment (MQGE) wages (where applicable) must be shown separately FOR ALL YEARS. Full time student filing taxes (Wages subject ONLY to MQGE would be shown in the Medicare/MQGE column; no wages would be shown in the Soc. Full time student filing taxes Sec. Full time student filing taxes column. Full time student filing taxes ) For tax years 1991 and later, the social security and Medicare wages must be listed separately. Full time student filing taxes Explanation of examples. Full time student filing taxes Helen T. Full time student filing taxes Smith–The back pay award, excluding interest, was $100,000 for the periods 1/2009-12/2012. Full time student filing taxes In 2012, this employee was also paid $40,000 in other wages. Full time student filing taxes (Her Form W-2 for 2012 reported $110,100 for social security and $140,000 for Medicare. Full time student filing taxes The SSA allocation will result in adjusted posted wages of $68,000 for social security and $68,000 for Medicare for 2012. Full time student filing taxes ) Sam W. Full time student filing taxes Evans–The back pay award was $30,000 for the periods 7/89-12/91. Full time student filing taxes This employee was hired in 1989 and was subject to MQGE only. Full time student filing taxes He was no longer employed by this governmental employer in 2012. Full time student filing taxes (His Form W-2 for 2012 reported $30,000 for social security and $30,000 for Medicare. Full time student filing taxes After the SSA allocation, he will not have any net posted wages for 2012. Full time student filing taxes ) Roland S. Full time student filing taxes Adams–The back pay award was $15,000 for the periods 7/80-12/81. Full time student filing taxes He was no longer employed by this state and local government (Section 218) employer in 2012. Full time student filing taxes (His Form W-2 for 2012 reported $15,000 for social security and $15,000 for Medicare; after the SSA allocation, he will not have any net posted wages for 2012. Full time student filing taxes ) If the state Social Security Administrator's office needs more information, they can contact the SSA at the following address:   Social Security Administration Office of Income Security Programs Office of Earnings and Program Integrity Policy 6401 Security Boulevard 2506 OPS Baltimore, MD 21235 2. Full time student filing taxes Special Wage Payments A special wage payment (SWP) is an amount paid by an employer to an employee (or former employee) for services performed in a prior year. Full time student filing taxes Employers should report to the SSA special wage payments made to employees and former employees who are recipients of social security retirement benefits. Full time student filing taxes Special wage payments made to a retired employee receiving social security or to an employee who continues to work while receiving social security benefits may reduce the benefits the individual receives if not reported to the SSA. Full time student filing taxes Special wage payments may include (but are not limited to): Accumulated sick and vacation pay, Back pay, Bonuses, Deferred compensation, Payments because of retirement, Sales commissions, Severance pay, and Stock options. Full time student filing taxes Note. Full time student filing taxes Payments made after retirement that are part of the normal payroll cycle should not be routinely reported as special wage payments. Full time student filing taxes Earnings Test. Full time student filing taxes   Benefits paid to a social security beneficiary under full retirement age may be reduced if the beneficiary continues to work. Full time student filing taxes The SSA uses the information in boxes 1, 3, and 5 of Form W-2 to determine the beneficiary's current year earnings. Full time student filing taxes Special wage payments, which are for services performed in a prior year, will increase the current year earnings on Form W-2, which also may result in a reduction in the beneficiary's benefits. Full time student filing taxes If a benefit is reduced because of a special wage payment, the beneficiary must get documentation from the employer before the SSA can restore the deducted portion. Full time student filing taxes Therefore, employer reports of special wage payments help prevent incorrect benefit reductions. Full time student filing taxes Reporting Special Wage Payments Employers must report special wage payments for income tax purposes and social security and Medicare taxes in the year received. Full time student filing taxes Report income, social security, and/or Medicare taxes for special wage payments on Form W-2. Full time student filing taxes See Nonqualified Deferred Compensation and Section 457 Plans, later, for reporting nonqualified deferred compensation plan deferrals and payments on Form W-2. Full time student filing taxes In addition, report to the SSA special wage payments made during the reporting year to retired employees and employees who continue to work while receiving social security benefits. Full time student filing taxes Submit reports after the close of the tax year. Full time student filing taxes To avoid delays in processing, submit reports in time to reach the SSA by April 1. Full time student filing taxes Use one of the following reporting methods. Full time student filing taxes Electronic reporting. Full time student filing taxes   Special wage payment files can be sent electronically by logging onto Business Services Online (BSO) via the socialsecurity. Full time student filing taxes gov website. Full time student filing taxes BSO enables organizations and authorized individuals to conduct business with and submit confidential information to the Social Security Administration. Full time student filing taxes You must register to use this website. Full time student filing taxes The web address is www. Full time student filing taxes socialsecurity. Full time student filing taxes gov/bso/bsowelcome. Full time student filing taxes htm. Full time student filing taxes   Use the specifications and record layout shown in  Table 2, later. Full time student filing taxes Only one file at a time may be submitted. Full time student filing taxes If your file is large (>10MB), or you have a slow internet connection, the transmission will be faster if the file is zipped. Full time student filing taxes A zipped file contains a file that has been compressed to reduce its file size. Full time student filing taxes WinZip and PKZIP are examples of acceptable compression packages. Full time student filing taxes   Electronic submissions not meeting the specifications in Table 2 will be rejected. Full time student filing taxes Paper listing. Full time student filing taxes   A paper listing can be used to report special wage payments to several employees. Full time student filing taxes Use the format shown in Table 3, later. Full time student filing taxes Submit paper listings to the local SSA office nearest your place of business. Full time student filing taxes Visit www. Full time student filing taxes socialsecurity. Full time student filing taxes gov/locator to find a Social Security office near you. Full time student filing taxes Form SSA-131. Full time student filing taxes   Use Form SSA-131 to report special wage payments made to an employee. Full time student filing taxes Also use this form to report nonqualified deferred compensation and section 457 plan deferrals and payments that could not be reported in box 11 of Form W-2. Full time student filing taxes    This image is too large to be displayed in the current screen. Full time student filing taxes Please click the link to view the image. Full time student filing taxes Publication 957 Reporting Back Pay to the Social Security Administration Instructions for Form SSA–131   EMPLOYER INSTRUCTIONS FOR COMPLETING SPECIAL WAGE PAYMENT FORM 1. Full time student filing taxes Provide the EIN that was used or will be used to report the employee's wages on the Form W-2. Full time student filing taxes 2. Full time student filing taxes Enter the date the employee retired. Full time student filing taxes Enter “Not Retired” if the employee has not retired. Full time student filing taxes 3. Full time student filing taxes Enter the date that the employee last performed services; was not expected to return to work; and was not subject to recall to render additional services. Full time student filing taxes This date should be the same as or earlier than the date in item “2”. Full time student filing taxes Enter “Not Retired” if the employee has not retired. Full time student filing taxes 4. Full time student filing taxes Enter the wages that were paid to the employee in the tax year that were for services that were performed in years prior to the tax year or that were paid on account of retirement. Full time student filing taxes  Examples (not all inclusive) of payments to be included: Payments in lieu of vacation that were earned in a year prior to the tax year. Full time student filing taxes Accumulated sick payments which were paid in a lump sum based on “retirement” as the sole condition of payment. Full time student filing taxes Accumulated sick payments paid at or after the date in item 3, which were earned in a year prior to the tax year. Full time student filing taxes Payments “on account of retirement”–dismissal, severance or termination pay paid because of retirement. Full time student filing taxes Bonuses which are paid pursuant to a prior contract, agreement or promise causing the employee to expect such payments regularly; or announced to induce the employee to work more steadily, rapidly or efficiently or to remain with the employer. Full time student filing taxes Stock Options. Full time student filing taxes   Do not include in item “4” payments: For annual, sick, holiday, or vacation pay if used (absence from work) prior to the date of retirement (earlier of items “2” or “3”). Full time student filing taxes That were reported or will be reported under “Nonqualified Plans” on the Form W-2. Full time student filing taxes That were deducted from the employee's wages and paid to a deferred compensation plan (e. Full time student filing taxes g. Full time student filing taxes , 401k). Full time student filing taxes Employees health and dental plan benefits (non-covered/non-taxable for Social Security Wages). Full time student filing taxes Bonuses earned and paid in the tax year. Full time student filing taxes 5. Full time student filing taxes Check whether payments listed in item 4 will be made for years after the tax year. Full time student filing taxes If yes, please show the amounts and years in which these will be paid, if known. Full time student filing taxes 6. Full time student filing taxes Nonqualified deferred compensation and section 457 plans only. Full time student filing taxes If you were unable to report nonqualified deferred compensation or section 457 plan payments and deferrals (contributions) on Form W-2 because both payments and deferrals occurred during the year, show the amount of wages earned by the employee during the tax year. Full time student filing taxes Generally, the wages earned will be the compensation reported in block 1 of Form W-2 less payments from a nonqualified deferred compensation (or 457) plan, but including any amounts deferred under the plan during the tax year (See IRS Publication 957). Full time student filing taxes Paperwork/Privacy Act Notice: This report is authorized by regulation 20 CFR 404. Full time student filing taxes 702. Full time student filing taxes The information that you provide will be used in making a determination regarding the amount of Social Security benefits payable to the above named individual. Full time student filing taxes While your response is voluntary, if you do not respond we may not be able to make a correct determination regarding the amount of Social Security benefits payable to the above named individual for the year in question. Full time student filing taxes We may also use the information you give us when we match records by computer. Full time student filing taxes Matching programs compare our records with those of other Federal, State, or local government agencies. Full time student filing taxes Many agencies may use matching programs to find or prove that a person qualifies for benefits paid by the Federal Government. Full time student filing taxes The law allows us to do this even if you do not agree to it. Full time student filing taxes Explanations about these and other reasons why information you provide us may be used or given out are available in Social Security Offices. Full time student filing taxes If you want to learn more about this, contact any Social Security Office. Full time student filing taxes The Paperwork Reduction Act: This information collection meets the clearance requirements of 44 U. Full time student filing taxes S. Full time student filing taxes C. Full time student filing taxes §3507, as amended by Section 2 of the Paperwork Reduction Act of 1995. Full time student filing taxes You are not required to answer these questions unless we display a valid Office of Management and Budget control number. Full time student filing taxes We estimate that it will take you about 20 minutes to read the instructions, gather the necessary facts, and answer the questions. Full time student filing taxes Form SSA-131 (8-2001) EF (06-2002)   Submit Form SSA-131 to the SSA office nearest your place of business. Full time student filing taxes Or, the employee can submit it to the SSA office handling the claim. Full time student filing taxes You or the employee must submit this form before the SSA can exclude the special wage payments for purposes of the earnings test. Full time student filing taxes If reporting on more than one employee, complete a separate Form SSA-131 for each employee or use the paper listing format (except for reporting nonqualified and section 457 plan deferrals and payments) in Table 3. Full time student filing taxes Do not report payments from nonqualified deferred compensation or section 457 plans that were reported in box 11 of Form W-2. Full time student filing taxes Use Form SSA-131 if deferrals to and payments from nonqualified or section 457 plans occurred during the tax year. Full time student filing taxes Reporting Nonstatutory (Nonqualified) Stock Options as Special Wage Payments A nonstatutory (nonqualified) option to purchase stock which is exercised in a year after the year in which the option was earned is a special wage payment. Full time student filing taxes It should not count for the social security earnings test. Full time student filing taxes Nonstatutory (nonqualified) options exercised as special wage payments by retired employees or employees who continue to work while receiving social security benefits should be reported by employers using the above reporting methods. Full time student filing taxes Nonqualified Deferred Compensation and Section 457 Plans A nonqualified deferred compensation plan is a plan or arrangement established and maintained by an employer for one or more of its employees that provides for the deferral of compensation, but does not meet the requirements for a tax-qualified deferred compensation plan. Full time student filing taxes For social security and Medicare purposes, deferred compensation plans for employees of state and local governments (section 457 plans) are treated the same as nonqualified plans. Full time student filing taxes Nonqualified and section 457 plans are reported differently than other special wage payments. Full time student filing taxes See Reporting Amounts Deferred to Nonqualified and Section 457 Plans below for specific instructions. Full time student filing taxes Reporting Amounts Deferred to Nonqualified and Section 457 Plans Generally, when the related services are performed, nonqualified deferred compensation is subject to social security and Medicare tax when deferred. Full time student filing taxes However, if nonqualified and section 457 plans contain provisions that delay the employee's right to receive payments from the plan, a period of substantial risk of forfeiture exists. Full time student filing taxes The plans' deferrals, or contributions, are not subject to social security and Medicare taxes until the period of substantial risk of forfeiture ends. Full time student filing taxes No risk of forfeiture. Full time student filing taxes   If there is no risk of forfeiture, report wage amounts deferred to a nonqualified deferred compensation or section 457 plan in box 3 (up to the wage base maximum) and/or box 5 of Form W-2. Full time student filing taxes Example. Full time student filing taxes Company X's nonqualified deferred compensation plan allows the deferral of up to $20,000 of employee salaries each year. Full time student filing taxes The plan has no risk of forfeiture. Full time student filing taxes In 2012, Employee A defers $20,000 to the plan from a total salary of $200,000. Full time student filing taxes Form W-2 Completion Amount Box 1 $200,000 Box 3* 110,100 Box 5 200,000 *Wage base maximum for tax year 2012 Risk of forfeiture lapses before retirement. Full time student filing taxes   If the substantial risk of forfeiture lapses before the employee retires, report all past contributions to the plan (or the value of the plan), including accumulated earned interest, in box 3 (up to the wage base maximum) and/or box 5 of Form W-2. Full time student filing taxes The accumulated deferrals are reported along with any other social security and Medicare wages earned during the year. Full time student filing taxes   Report in box 11 of Form W-2 the amount of deferrals, including any accumulated interest, that became taxable for social security and Medicare taxes during the year (but were for prior year services) because the deferred amounts were no longer subject to a substantial risk of forfeiture. Full time student filing taxes If the employee continues working, future deferrals are social security and Medicare wages when they are earned. Full time student filing taxes    Do not include in box 11 deferrals that are included in boxes 3 and/or 5 and that are for current year services. Full time student filing taxes Risk of forfeiture lapses at retirement. Full time student filing taxes   When an employee's right to a payment is contingent upon working until retirement, report all past contributions to the plan (or the value of the plan), including accumulated earned interest, as social security and/or Medicare wages in the year of retirement. Full time student filing taxes Add the amount to other wages paid in that year, and enter in box 3 (up to the wage base maximum) and/or box 5 of Form W-2. Full time student filing taxes   Report in box 11 of Form W-2 the amount of deferrals, including any accumulated interest, that became taxable for social security and Medicare taxes during the year (but were for prior year services) because the deferred amounts were no longer subject to a substantial risk of forfeiture. Full time student filing taxes    Do not include in box 11 deferrals that are included in boxes 3 and/or 5 and that are for current year services. Full time student filing taxes Example—risk of forfeiture. Full time student filing taxes At the end of the risk-of-forfeiture period for Company Y's nonqualified deferred compensation plan, Employee B's accumulated deferrals, plus interest earned by the plan, are $120,000, not including B's $20,000 deferral for this year. Full time student filing taxes B's wages, including this year's deferred amount, are $80,000. Full time student filing taxes Form W-2 Completion Amount Box 1 $60,000 Box 3* 110,100 Box 5 200,000 Box 11 120,000 *Wage base maximum for tax year 2012 Reporting Payments From Nonqualified and Nongovernmental Section 457 Plans When an employee or former employee retires and begins receiving payments (distributions) from a nonqualified or nongovernmental section 457 plan, report the payments in boxes 1 and 11 of Form W-2. Full time student filing taxes Report payments (distributions) from a governmental section 457 plan on Form 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc. Full time student filing taxes Example. Full time student filing taxes Employee D retired from the XYZ company and began receiving social security benefits. Full time student filing taxes XYZ paid D a $12,000 bonus upon retirement for sales made in a prior year, and D received $25,000 in payments from XYZ's nonqualified deferred compensation plan. Full time student filing taxes In addition, D agreed to continue performing services for XYZ, but on a part-time basis for wages of $15,000 per year. Full time student filing taxes D made no deferrals to the nonqualified plan this year. Full time student filing taxes Form W-2 Completion Amount Box 1 $52,000 Box 3 27,000 Box 5 27,000 Box 11 25,000 Report the $12,000 bonus to the SSA using electronic reporting, a paper listing, or Form SSA-131. Full time student filing taxes For more information, see Reporting Special Wage Payments , earlier. Full time student filing taxes Reporting Payments and Deferrals in the Same Year Do not complete box 11 when payments (distributions) are made from a nonqualified plan and deferrals are reported in boxes 3 and/or 5 of Form W-2 (including current year deferrals). Full time student filing taxes Report to the SSA on Form SSA-131 the total amount the employee earned during the tax year. Full time student filing taxes Normally, the amount earned is the amount reported in box 1 of Form W-2 less payments from a nonqualified or section 457 plan, but including any amounts deferred under the plan during the tax year. Full time student filing taxes See Form SSA-131 and its instructions, earlier. Full time student filing taxes Example. Full time student filing taxes Employee K retired this year from Company XYZ and began receiving social security benefits. Full time student filing taxes During the year he earned wages of $50,000 and deferred $35,000 of the wages into the company's nonqualified deferred compensation plan. Full time student filing taxes K also received $75,000 in payments from the company's nonqualified plan. Full time student filing taxes Form W-2 Completion Amount Special Wage Payment $75,000 Wages 50,000 Minus: deferral 35,000 Total reported in Box 1 $90,000     Wages including deferral reported in  Boxes 3 and 5 $50,000     Leave Box 11 blank. Full time student filing taxes File Form SSA-131 -0-     Form SSA-131 Completion Amount from Box 1 of Form W-2 $90,000 Minus: payments from a nonqualified plan 75,000 Plus: amounts deferred into the plan during the year 35,000 Total wages earned for purposes of Form SSA-131 (item 6) $50,000 Additional Reporting Examples for Nonqualified Deferred Compensation (NQDC) Plans It is not necessary to show amounts deferred during the year under an NQDC plan subject to section 409A. Full time student filing taxes If you report section 409A deferrals, show the amount in box 12 of Form W-2 using code Y. Full time student filing taxes For more information, see Notice 2008-115, 2008-52 I. Full time student filing taxes R. Full time student filing taxes B. Full time student filing taxes 1367, available at www. Full time student filing taxes irs. Full time student filing taxes gov/irb/2008-52_IRB/ar10. Full time student filing taxes html. Full time student filing taxes Special reporting rules apply when an NQDC plan is not compliant with section 409A (when there has been a “plan failure”). Full time student filing taxes Income included under section 409A from an NQDC plan is reported in box 1 and box 12 of Form W-2 using code Z. Full time student filing taxes See Notice 2008-115. Full time student filing taxes The following examples use small dollar amounts for illustrative purposes. Full time student filing taxes However, the amount reported in box 3 of Form W-2 is always limited by the social security earnings wage base (for example, $110,100 for 2012). Full time student filing taxes The term “vested” in the following examples means that the amount deferred is not subject to a substantial risk of forfeiture. Full time student filing taxes Conversely, the term “not vested” means that the amount deferred is subject to a substantial risk of forfeiture. Full time student filing taxes The examples assume that the NQDC plan is in compliance with section 409A, and that amounts deferred under the plan are not includible in gross income as they are deferred. Full time student filing taxes For purposes of the examples, it is assumed that the regular pay of the employee is remuneration for employment and wages for employment tax purposes except to the extent the deferral of a portion of the regular pay results in a reduction in wages. Full time student filing taxes Example 1: Deferral that is immediately vested (no substantial risk of forfeiture) with no distributions and no vesting of prior-year deferrals. Full time student filing taxes For the year, the employee’s regular pay was $200, and the employee deferred $20 of the pay into her employer’s NQDC plan. Full time student filing taxes The deferral of $20 was vested upon deferral and there was an employer match of $10 under the plan, which was also vested. Full time student filing taxes Regular pay = $200; Deferral, vested = $20; Employer match, vested = $10. Full time student filing taxes Form W-2 Completion Amount Box 1 ($200 Regular pay minus $20 vested deferral) $180 Box 3 ($200 Regular pay plus $10 Employer match, vested) 210 Box 5 ($200 Regular pay plus $10 Employer match, vested) 210 Box 11 -0- Example 2: Deferral with delayed vesting (substantial risk of forfeiture) of employee and employer portions (no distributions and no vesting of prior-year deferrals). Full time student filing taxes For the year, the employee’s regular pay was $200, and the employee deferred $20 of the pay into the employer’s nonqualified deferred compensation plan. Full time student filing taxes The deferral of $20 was not vested upon deferral, and there was an employer match of $10 under the plan, which was also not vested. Full time student filing taxes Regular pay = $200; Deferral, not vested = $20; Employer match, not vested = $10. Full time student filing taxes Form W-2 Completion Amount Box 1 ($200 Regular pay minus $20 Deferral, not vested) $180 Box 3 ($200 Regular pay minus $20 Deferral, not vested) 180 Box 5 ($200 Regular pay minus $20 Deferral, not vested) 180 Box 11 -0- Example 3: Deferral that is immediately vested with prior-year deferrals and investment earnings on the prior-year deferrals that are now vesting (no distributions). Full time student filing taxes For the year, the employee’s regular pay was $200, and the employee deferred $20 of the pay into the employer’s nonqualified deferred compensation plan. Full time student filing taxes The deferral of $20 was vested upon deferral. Full time student filing taxes During the year, $100 of prior-year deferrals and $15 of investment earnings on the $100 of prior-year deferrals became vested. Full time student filing taxes Regular pay = $200; Deferral, vested = $20; Vesting of prior-year deferrals = $100; Vesting of investment earnings on $100 of prior-year deferral = $15. Full time student filing taxes Form W-2 Completion Amount Box 1 ($200 Regular pay minus $20 Deferral, vested) $180 Box 3 ($200 Regular pay plus $100 vested prior-year deferral plus $15 earnings on deferral) 315 Box 5 ($200 Regular pay plus $100 vested prior-year deferral plus $15 vested investment earnings on prior year deferral) 315 Box 11 ($100 vested prior-year deferral plus $15 earnings) 115 Example 4: No deferrals but there are distributions (no vesting of prior-year deferrals). Full time student filing taxes For the year, the employee’s regular pay was $100, and the employee deferred no pay into the employer’s NQDC plan. Full time student filing taxes There was no vesting of prior-year deferrals under the plan. Full time student filing taxes During the year, there were total distributions of $50 from the plan to the employee. Full time student filing taxes Regular pay = $100; Distribution = $50. Full time student filing taxes Form W-2 Completion Amount Box 1 ($100 Regular pay plus $50 Distribution) $150 Box 3 ($100 Regular pay ) 100 Box 5 ($100 Regular pay) 100 Box 11 ($50 Distribution) 50 Special rule for box 11 of Form W-2 (distributions and deferral in the same year). Full time student filing taxes   If, in the same year, there are NQDC distributions and there are deferrals that are reportable in boxes 3 and/or 5 (current or prior-year deferrals) of Form W-2, do not complete box 11. Full time student filing taxes Instead, report on Form SSA-131 the total amount the employee earned during the year. Full time student filing taxes * Submit the SSA-131 to the nearest SSA office or give it to the employee. Full time student filing taxes   *Generally, the amount earned by the employee during the tax year for purposes of item 6 of Form SSA-131 is the amount reported in box 1 of Form W-2 plus current-year deferrals that are vested (employee and employer portions) less distributions. Full time student filing taxes Do not consider prior-year deferrals that are vesting in the current year. Full time student filing taxes If there was a plan failure, the box 1 amount in this calculation should be as if there were no plan failure. Full time student filing taxes Example 5: Deferral that is immediately vested and there are distributions (no vesting of prior-year deferrals). Full time student filing taxes For the year, the employee’s regular pay was $200, and the employee deferred $20 of the pay into the employer’s NQDC plan. Full time student filing taxes There was also an employer match of $10. Full time student filing taxes The deferral and employer match were vested upon deferral. Full time student filing taxes There was no vesting of prior-year deferrals under the plan. Full time student filing taxes During the year, there were total distributions of $50 from the plan to the employee. Full time student filing taxes Regular pay = $200; Deferral, vested = $20; Employer match, vested = $10; Distribution = $50. Full time student filing taxes Form W-2 Completion Amount Box 1 ($50 Special Wage Payment (Distribution) plus $200 Regular pay minus $20 Deferral, vested) $230 Boxes 3 and 5 ($200 Regular pay plus $10 vested employer match) 210 Leave Box 11 blank. Full time student filing taxes File Form SSA-131 -0-     Form SSA-131 Completion Item 6 - amount of wages earned by the employee during the tax year ($230 from Box 1 of Form W-2 minus $50 Distribution plus $30 vested current year employee deferral and employer match) $210 Example 6: Deferral with delayed vesting and there are distributions (no vesting of prior-year deferrals). Full time student filing taxes For the year, the employee’s regular pay was $200, and the employee deferred $20 of the pay into the employer’s NQDC plan. Full time student filing taxes The deferral was not vested upon deferral. Full time student filing taxes There was no vesting of prior-year deferrals under the plan. Full time student filing taxes During the year, there were total distributions of $50 from the plan to the employee. Full time student filing taxes Regular pay = $200; Deferral, not vested = $20; Distribution = $50. Full time student filing taxes Form W-2 Completion Amount Box 1 ($50 Special Wage Payment (Distribution) plus $200 Regular pay minus $20 Deferral, not vested) $230 Boxes 3 and 5 ($200 Regular pay minus $20 deferral that is not vested) 180 Box 11 ($50 Distribution). Full time student filing taxes 50 Example 7: Deferral that is immediately vested and there are distributions (also vesting of prior-year deferrals and earnings on those prior-year deferrals). Full time student filing taxes For the year, the employee’s regular pay was $200, and the employee deferred $20 of the pay into the employer’s NQDC plan. Full time student filing taxes The deferral was vested upon deferral. Full time student filing taxes There was vesting of $100 of prior-year deferrals and $15 of earnings on the $100 prior-year deferral under the plan. Full time student filing taxes During the year, there were total distributions of $50 from the plan to the employee. Full time student filing taxes Regular pay = $200; Deferral, vested = $20; Distribution = $50; Vesting of prior-year deferrals ($100) and earnings on those prior-year deferrals ($15) = $115. Full time student filing taxes Form W-2 Completion Amount Box 1 ($50 Special Wage Payment (Distribution) plus $200 Regular pay minus $20 vested deferral $230 Boxes 3 and 5 ($200 Regular pay Plus $115 vested prior deferral (with vested earnings on the deferral)) 315 Leave Box 11 blank. Full time student filing taxes File Form SSA-131 -0-     Form SSA-131 Completion Item 6, amount of wages earned by the employee during the tax year ($230 from Box 1 of Form W-2 minus $50 Distribution plus $20 vested current year deferral) $200 Example 8: Deferral with delayed vesting and there are distributions (vesting of prior-year deferrals, including employer matches, and earnings on those deferrals). Full time student filing taxes For the year, the employee’s regular pay was $200, and the employee deferred $20 of the pay into the employer’s NQDC plan. Full time student filing taxes The deferral was not vested upon deferral. Full time student filing taxes There was also vesting of prior-year deferrals and employer matches and earnings on these amounts under the plan ($115). Full time student filing taxes During the year, there were total distributions of $50 from the plan to the employee. Full time student filing taxes Regular pay = $200; Deferral, not vested = $20; Distribution = $50; Vesting of prior-year deferrals and employer match = $100 plus earnings on that $100 of $15. Full time student filing taxes Form W-2 Completion Amount Box 1 ($50 Special Wage Payment (Distribution) plus $200 regular pay minus $20 Deferral, not vested) $230 Boxes 3 and 5 ($200 Regular pay plus $115 vested prior-year deferral and prior year employer match and earning on the prior year amounts minus $20 deferral that is not vested) 295 Leave Box 11 blank. Full time student filing taxes File Form SSA-131 -0-     Form SSA-131 Completion Item 6 ($230 Amount from Box 1 of Form W-2 minus $50 Distribution) $180 Table 2. Full time student filing taxes Specifications for Electronic Reporting of Special Wage Payments Record Position  Field Size   Description Start End 1 3 3 Record Type—must include only the capital letters “SWP” 4 12 9 SSN—must be numeric and may not be all zeros 13 27 15 Last Name—all capitals and no punctuation; may have blanks on right only 28 38 11 First Name—all capitals and no punctuation; may have blanks on right only 39 39 1 Middle Initial—must be either a capital letter or blank 40 48 9 EIN—must be numeric and may not be all zeros 49 59 11 Payment—must be numeric; may not be all zeros; last two digits on right are assumed to be cents; no period or dollar sign 60 63 4 Payment Year—must be only a four-digit year 64 66 3 SSA Office Code—must be numeric and may be all zeros 67 67 1 Payment Type Code—must be the capital letter “T” 68 117 50 Filler  The record format is a fixed length of 117. Full time student filing taxes  The file format is ASCII. Full time student filing taxes  Submit only one file at a time. Full time student filing taxes   Table 3. Full time student filing taxes Sample—Paper Listing for Reporting Special Wage Payments to Several Employees Report of Special Wage PaymentsTax Year: Page of A. Full time student filing taxes Employer Name: EIN:   Address: Contact Name:     Phone: ( )   . Full time student filing taxes 1) B. Full time student filing taxes Employee Name: (Last) (First) (MI)   C. Full time student filing taxes SSN: D. Full time student filing taxes SWP:$ E. Full time student filing taxes Type: Other: 2) B. Full time student filing taxes Employee Name: (Last) (First) (MI)   C. Full time student filing taxes SSN: D. Full time student filing taxes SWP:$ E. Full time student filing taxes Type: Other: 3) B. Full time student filing taxes Employee Name: (Last) (First) (MI)   C. Full time student filing taxes SSN: D. Full time student filing taxes SWP:$ E. Full time student filing taxes Type: Other: 4) B. Full time student filing taxes Employee Name: (Last) (First) (MI)   C. Full time student filing taxes SSN: D. Full time student filing taxes SWP:$ E. Full time student filing taxes Type: Other: 5) B. Full time student filing taxes Employee Name: (Last) (First) (MI)   C. Full time student filing taxes SSN: D. Full time student filing taxes SWP:$ E. Full time student filing taxes Type: Other:     INSTRUCTIONS:   Enter tax year and page number. Full time student filing taxes   A. Full time student filing taxes Employer name, employer identification number (EIN), address, the name of a contact person, and a phone number where the contact person can be reached during normal business hours. Full time student filing taxes   B. Full time student filing taxes Employee's name. Full time student filing taxes   C. Full time student filing taxes Employee's social security number (SSN). Full time student filing taxes   D. Full time student filing taxes Total amount of special wage payments made to the employee. Full time student filing taxes   E. Full time student filing taxes Type of special wage payment from the following list: (1) Vacation Pay, (2) Sick Pay, (3) Severance Pay,  (4) Bonus, (5) Deferred Compensation, (6) Stock Options, and (7) Other—Please explain. Full time student filing taxes   Do not use a paper listing for nonqualified deferred compensation and section 457 plan deferrals and payments that could not be reported in block 11 of Form W-2. Full time student filing taxes (Get Form SSA-131. Full time student filing taxes )                 Prev  Up  Next   Home   More Online Publications