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Free 2010 Tax Forms

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Free 2010 Tax Forms

Free 2010 tax forms Publication 1544(SP) - Main Content Table of Contents ¿Por qué hay que declarar estos pagos? ¿Quién tiene que presentar el Formulario 8300-SP?¿Qué pagos tienen que declararse? ¿Qué es efectivo? Número de identificación del contribuyente (TIN) ¿Qué son transacciones relacionadas? ¿Qué se hace en el caso de transacciones sospechosas? Cuándo, dónde y qué se tiene que presentar Ejemplos Multas y sanciones Cómo Obtener Ayuda con los ImpuestosTalleres de Asistencia Tributaria para Contribuyentes de Bajos Recursos (LITC, por sus siglas en inglés). Free 2010 tax forms ¿Por qué hay que declarar estos pagos? A menudo, los contrabandistas y narcotraficantes hacen transacciones de grandes cantidades de efectivo con el propósito de “blanquear” (lavar) dinero proveniente de actividades ilícitas. Free 2010 tax forms El término “blanquear” (lavar) significa convertir el dinero “sucio”, u obtenido ilegalmente, en dinero “limpio” (como si fuera obtenido legalmente). Free 2010 tax forms El gobierno a menudo puede rastrear el origen de este dinero blanqueado (lavado) mediante los pagos que se declaran. Free 2010 tax forms Determinadas leyes aprobadas por el Congreso requieren que se declaren estos pagos. Free 2010 tax forms Al cumplir con estas leyes, se proporciona información valiosa para ayudar a poner fin a las operaciones de los evasores de impuestos y los que se benefician del narcotráfico y otras actividades delictivas. Free 2010 tax forms La USA Patriot Act (Ley patriota de los Estados Unidos) del año 2001 amplió el alcance de dichas leyes con el propósito de rastrear los fondos usados para llevar a cabo acciones terroristas. Free 2010 tax forms ¿Quién tiene que presentar el Formulario 8300-SP? Por regla general, toda persona que se dedique a una ocupación o negocio en los que reciba más de $10,000 en efectivo en una sola transacción, o en varias transacciones relacionadas, tiene que presentar el Formulario 8300-SP. Free 2010 tax forms Por ejemplo, es posible que tenga que presentar el Formulario 8300-SP si la ocupación o negocio al cual se dedica es la compraventa de joyas, muebles, barcos, aeronaves o automóviles, si es prestamista, abogado o corredor de bienes raíces, o si se trata de una compañía de seguros o de una agencia de viajes. Free 2010 tax forms Las reglas especiales que deben cumplir los secretarios de los tribunales federales o estatales aparecen más adelante bajo Fianza recibida por secretarios de los tribunales. Free 2010 tax forms Sin embargo, usted no tiene que presentar el Formulario 8300-SP si la transacción no está relacionada con su ocupación o negocio. Free 2010 tax forms Por ejemplo, si es dueño de una joyería y vende su automóvil personal por una cantidad superior a $10,000 en efectivo, no tendrá que presentar el Formulario 8300-SP por esta transacción. Free 2010 tax forms Definición de transacción. Free 2010 tax forms   Se lleva a cabo una “transacción” cuando: Se venden bienes o propiedades, o se prestan servicios; Se alquila una propiedad; Se intercambia efectivo por otro efectivo; Se contribuye a una cuenta de fideicomiso o a una cuenta en plica (depósito en custodia de un tercero); Se saca o se paga un préstamo; o Se convierte el efectivo en un instrumento negociable, como un cheque o un bono. Free 2010 tax forms Definición de persona. Free 2010 tax forms   Una “persona” incluye una persona física, una empresa o compañía, una sociedad anónima, una sociedad colectiva, una asociación, un fideicomiso o un caudal hereditario. Free 2010 tax forms   A las organizaciones exentas, incluidas las que tienen planes para sus empleados, se las considera también “personas”. Free 2010 tax forms Sin embargo, las organizaciones exentas no tienen que presentar el Formulario 8300-SP cuando reciben una donación caritativa superior a $10,000 en efectivo, debido a que dicha donación no la reciben en el transcurso de una ocupación o negocio. Free 2010 tax forms Transacciones en el extranjero. Free 2010 tax forms   No tiene que presentar el Formulario 8300-SP si toda la transacción (incluyendo la recepción del efectivo) se lleva a cabo fuera de: Los 50 estados de los Estados Unidos, El Distrito de Columbia, Puerto Rico o Una posesión o territorio de los Estados Unidos. Free 2010 tax forms Sin embargo, tiene que presentar el Formulario 8300-SP si alguna parte de la transacción (incluyendo la recepción del efectivo) se lleva a cabo en Puerto Rico o en una posesión o territorio de los Estados Unidos y usted está sujeto a las disposiciones del Código Federal de Impuestos Internos. Free 2010 tax forms Fianza recibida por los secretarios de los tribunales. Free 2010 tax forms   Todo secretario de un tribunal federal o estatal que reciba más de $10,000 en efectivo en concepto de fianza a favor de una persona que ha sido acusada de cualquiera de los delitos penales enumerados a continuación tiene que presentar el Formulario 8300-SP: Todo delito federal relacionado con la ley de control de narcóticos (sustancias controladas), Extorsión (racketeering), Blanqueo (lavado) de dinero y Todo delito estatal que sea considerablemente similar a los mencionados anteriormente en los puntos 1, 2 ó 3. Free 2010 tax forms Para obtener más información acerca del reglamento con el que deben cumplir los secretarios de los tribunales, vea la sección 1. Free 2010 tax forms 6050I-2 de los Reglamentos Federales del Impuesto Sobre los Ingresos Federales. Free 2010 tax forms ¿Qué pagos tienen que declararse? Tiene que presentar el Formulario 8300-SP para declarar el efectivo que le paguen si el mismo: Supera los $10,000, Lo recibió en: Un solo pago en efectivo superior a $10,000, Varios pagos en efectivo recibidos en un período de un año, contado a partir de la fecha en que se hizo el pago inicial, que sumen un total de $10,000 u Otros pagos en efectivo no declarados anteriormente, cuya suma total recibida durante un período de 12 meses sea superior a $10,000. Free 2010 tax forms Lo recibió en el curso de su ocupación o negocio, Lo recibió del mismo comprador (o agente) y Lo recibió en una sola transacción o en varias transacciones relacionadas (las cuales se definen más adelante). Free 2010 tax forms ¿Qué es efectivo? Efectivo es: El dinero en monedas y billetes de los Estados Unidos (y de cualquier otro país) y Un cheque de cajero, giro bancario, cheque de viajero o giro que se reciba, si tiene un valor nominal de $10,000 o menos y se recibe en: Una transacción que tiene que ser declarada, como se define más adelante o Toda transacción en que a usted le conste que el pagador evita declarar en el Formulario 8300-SP. Free 2010 tax forms El efectivo puede incluir un cheque de cajero aunque a éste se le llame “cheque de tesorero” o “cheque bancario”. Free 2010 tax forms El efectivo no incluye un cheque girado contra la cuenta bancaria particular de una persona. Free 2010 tax forms Un cheque de cajero, giro bancario, cheque de viajero o giro con un valor nominal de más de $10,000 no se considera efectivo. Free 2010 tax forms Éstos no se consideran efectivo y usted no tiene que presentar el Formulario 8300-SP cuando los recibe porque, si fueron comprados con dinero en efectivo, el banco u otra institución financiera que los emitió debe presentar el Formulario 104 de la FinCEN para declararlos. Free 2010 tax forms Ejemplo 1. Free 2010 tax forms Usted es comerciante y se dedica a la compraventa y colección de monedas (numismático). Free 2010 tax forms Roberto Coruña le compró monedas de oro por un precio de $13,200. Free 2010 tax forms El Sr. Free 2010 tax forms Coruña le pagó con $6,200 en moneda estadounidense y un cheque de cajero con un valor nominal de $7,000. Free 2010 tax forms El cheque de cajero se considera efectivo. Free 2010 tax forms En este caso, ha recibido más de $10,000 en efectivo y tiene que presentar el Formulario 8300-SP para declarar esta transacción. Free 2010 tax forms Ejemplo 2. Free 2010 tax forms Usted se dedica a la venta de joyas al por menor. Free 2010 tax forms María Núñez le compra una joya por $12,000 y le paga con un cheque personal pagadero a usted por la cantidad de $9,600 y con cheques de viajero que ascienden a $2,400. Free 2010 tax forms Debido a que el cheque personal no se considera efectivo, usted no ha recibido más de $10,000 en efectivo en la transacción. Free 2010 tax forms No tiene que presentar el Formulario 8300-SP. Free 2010 tax forms Ejemplo 3. Free 2010 tax forms Usted es un comerciante que se dedica a la venta de barcos. Free 2010 tax forms Emilia Espinosa le compra un barco por $16,500 y le paga con un cheque de cajero pagadero a usted por dicha cantidad. Free 2010 tax forms El cheque de cajero no se considera efectivo, ya que el valor nominal del mismo es más de $10,000. Free 2010 tax forms Usted no tiene que presentar el Formulario 8300-SP para declarar esta transacción. Free 2010 tax forms Transacciones que se tienen que declarar Una transacción que tiene que declararse es aquélla que consiste en la venta al por menor de alguno de los siguientes: Un artículo de consumo duradero, como un automóvil o un barco. Free 2010 tax forms Un artículo de consumo duradero es una propiedad que no es un terreno o un edificio y que: Es apropiado para uso personal, Se espera que dure por lo menos un año bajo uso normal, Tiene un precio de venta mayor de $10,000 y Se puede ver o tocar (propiedad tangible). Free 2010 tax forms Por ejemplo, un automóvil cuyo valor es $20,000 es un artículo de consumo duradero, pero un camión de descarga (volquete) o maquinaria utilizada en una fábrica con un valor de $20,000 no lo es. Free 2010 tax forms El automóvil es un artículo de consumo duradero aún cuando lo venda a un comprador para uso en una ocupación o negocio. Free 2010 tax forms Un artículo coleccionable (por ejemplo, una obra de arte, alfombra, antigüedad, metal, piedra preciosa, sello o moneda). Free 2010 tax forms Un viaje o entretenimiento, si el precio total de venta de todos los artículos vendidos para el mismo viaje o evento de entretenimiento en una sola transacción (o varias transacciones relacionadas) es más de $10,000. Free 2010 tax forms Al calcular el precio total de venta de todos los artículos vendidos para un viaje o evento de entretenimiento, incluya el precio de venta de los artículos vendidos, como pasajes de avión, habitaciones de hotel y boletos de entrada. Free 2010 tax forms Ejemplo. Free 2010 tax forms Usted es agente de viajes. Free 2010 tax forms Su cliente, Eduardo Juanes, le solicita que flete un avión de pasajeros con el propósito de llevar a un grupo de personas a un evento deportivo en otra ciudad. Free 2010 tax forms Además, le solicita que reserve habitaciones en un hotel y boletos de entrada al evento deportivo para los miembros del grupo. Free 2010 tax forms El Sr. Free 2010 tax forms Juanes le paga a usted con dos giros por un valor de $6,000 cada uno. Free 2010 tax forms En esta transacción usted ha recibido más de $10,000 en efectivo y, por lo tanto, tiene que presentar el Formulario 8300-SP. Free 2010 tax forms Ventas al por menor. Free 2010 tax forms   El término “ventas al por menor” significa toda venta hecha en el transcurso de un negocio u ocupación, principalmente las ventas al consumidor final. Free 2010 tax forms   Por lo tanto, si su negocio u ocupación es principalmente de ventas al consumidor final, todas las ventas que haga en el transcurso de su ocupación o negocio son ventas al por menor. Free 2010 tax forms Esto incluye toda venta de artículos para reventa. Free 2010 tax forms Agente o intermediario. Free 2010 tax forms   Una transacción que debe declararse incluye la venta al por menor de los artículos que aparecen en los puntos 1, 2 ó 3 de la lista anterior, aunque el pago haya sido recibido por un agente u otro intermediario en vez de directamente por el vendedor. Free 2010 tax forms Excepción a la definición del término “efectivo” No se clasifican como efectivo un cheque de cajero, giro bancario, cheque de viajero o giro que usted reciba en una transacción que tenga que declararse, si una de las siguientes excepciones le corresponde: Excepción en el caso de ciertos préstamos bancarios. Free 2010 tax forms   No se clasifican como efectivo un cheque de cajero, giro bancario, cheque de viajero o giro si provienen de un préstamo bancario. Free 2010 tax forms Como prueba de que se obtuvieron de un préstamo bancario, puede usar una copia del contrato del préstamo, un documento escrito, instrucciones del banco acerca del gravamen u otra prueba similar. Free 2010 tax forms Ejemplo. Free 2010 tax forms Usted es concesionario de automóviles. Free 2010 tax forms Le vende un automóvil a Carlota Blanco por $11,500. Free 2010 tax forms La Srta. Free 2010 tax forms Blanco le pagó a usted $2,000 en moneda estadounidense y le entregó un cheque de cajero por $9,500, pagadero a usted y a ella. Free 2010 tax forms Se sabe que el cheque de cajero proviene de un préstamo bancario porque contiene instrucciones para que se le registre un gravamen al automóvil como garantía de pago del préstamo y, por lo tanto, el cheque de cajero no se considera efectivo. Free 2010 tax forms No tiene que presentar el Formulario 8300-SP en este caso. Free 2010 tax forms Excepción en el caso de ciertas ventas a plazos. Free 2010 tax forms   No se considera efectivo un cheque de cajero, giro bancario, cheque de viajero o giro, si el mismo se recibe como el pago de un pagaré o de un contrato de ventas a plazos (incluido un contrato de arrendamiento que se considera una venta para propósitos del impuesto federal). Free 2010 tax forms Sin embargo, esta excepción le corresponde solamente si: Usa pagarés o contratos similares en otras ventas a consumidores en el transcurso normal de su negocio u ocupación y El total de pagos que reciba como producto de la venta el sexagésimo (60) día después de la fecha en que se efectúe la venta o antes, asciende a un 50% o menos del precio de compra. Free 2010 tax forms Excepción en el caso de ciertos planes de pagos iniciales. Free 2010 tax forms   No se considera efectivo un cheque de cajero, giro bancario, cheque de viajero o giro si lo recibió como pago por un artículo de consumo duradero o coleccionable y, además, se dan todas las condiciones siguientes: Lo recibe conforme a un plan de pagos que requiere: Uno o más pagos iniciales y El pago del saldo del precio de la compra en la fecha de la venta. Free 2010 tax forms Lo recibe más de 60 días antes de la fecha de la venta. Free 2010 tax forms Durante el transcurso normal de su ocupación o negocio, usa planes de pagos con las mismas condiciones (o similares) cuando hace ventas a consumidores. Free 2010 tax forms Excepción en el caso de viajes y entretenimiento. Free 2010 tax forms   No se considera efectivo un cheque de cajero, giro bancario, cheque de viajero o giro recibido para un viaje o entretenimiento, si se dan todas las condiciones siguientes: Lo recibe conforme a un plan de pagos que requiere: Uno o más pagos iniciales y Que el saldo del precio de compra se pague antes de que se proporcione el artículo de viaje o entretenimiento (como el precio de un pasaje aéreo). Free 2010 tax forms Lo recibe más de 60 días antes de la fecha en la cual vence el pago final. Free 2010 tax forms Durante el transcurso normal de su ocupación o negocio, usa planes de pagos con las mismas condiciones (o similares) cuando hace ventas a consumidores. Free 2010 tax forms Número de identificación del contribuyente (TIN) Tiene que proveer el número correcto de identificación del contribuyente (TIN, por sus siglas en inglés) de la(s) persona(s) de la(s) cual(es) recibe el efectivo. Free 2010 tax forms Si la transacción se hace en representación de otra(s) persona(s), usted tiene que proveer el número de identificación del contribuyente de esa(s) persona(s). Free 2010 tax forms Si no sabe cuál es el número de identificación del contribuyente de la(s) persona(s), tiene que pedírselo. Free 2010 tax forms Usted podría estar sujeto a multas o sanciones por no incluir el número de identificación del contribuyente o por incluir un número incorrecto. Free 2010 tax forms Hay tres tipos de número de identificación del contribuyente: El número de identificación de una persona física, incluida una persona que es dueña única de un negocio, es su número de Seguro Social (SSN, por sus siglas en inglés). Free 2010 tax forms El número de identificación del contribuyente de una persona que es extranjera y no residente, pero necesita dicho número y no tiene derecho a obtener un número de Seguro Social, es el número de identificación del contribuyente individual (ITIN, por sus siglas en inglés) expedido por el IRS. Free 2010 tax forms Un número de identificación del contribuyente individual consta de nueve dígitos, similar a un número de Seguro Social. Free 2010 tax forms El número de identificación del contribuyente individual de otras personas, incluidas las sociedades anónimas, sociedades colectivas y caudales hereditarios, es el número de identificación del empleador (EIN, por sus siglas en inglés). Free 2010 tax forms Excepción. Free 2010 tax forms    Usted no está obligado a proporcionar el TIN de un extranjero no residente o una organización extranjera si dicha persona u organización extranjera: No recibe ingresos que estén realmente relacionados con la operación de una ocupación o negocio en los Estados Unidos; No tiene oficina o lugar de negocios, ni agente financiero o agente pagador en los Estados Unidos; No presenta una declaración de impuestos federales; No proporciona un certificado de retención de impuestos, el cual se describe en la sección 1. Free 2010 tax forms 1441-1(e)(2) ó (3) ó 1. Free 2010 tax forms 1441-5(c)(2)(iv) ó (3)(iii), según se exija en la sección 1. Free 2010 tax forms 1441-1(e)(4)(vii); No tiene que proporcionar el TIN en una declaración escrita ni en ningún otro documento obligatorio conforme a la sección 897 o la sección 1445 de los reglamentos de los impuestos sobre el ingreso o En el caso de un extranjero no residente, el mismo no ha optado por presentar una declaración conjunta de impuesto federal sobre los ingresos con su cónyuge, que es ciudadano estadounidense o residente de los Estados Unidos. Free 2010 tax forms ¿Qué son transacciones relacionadas? Las transacciones que se lleven a cabo entre un comprador (o un agente del comprador) y un vendedor en un período de 24 horas son transacciones relacionadas. Free 2010 tax forms Si usted recibe de un mismo comprador más de $10,000 en efectivo en dos o más transacciones en un período de 24 horas, tiene que tratar las transacciones como una sola transacción y declarar los pagos en el Formulario 8300-SP. Free 2010 tax forms Por ejemplo, si en un mismo día le vende a un cliente dos productos por un valor de $6,000 cada uno y el cliente le paga en efectivo, estas transacciones están relacionadas. Free 2010 tax forms Debido a que el total de ambas transacciones asciende a $12,000 (más de $10,000), tiene que presentar el Formulario 8300-SP. Free 2010 tax forms Más de 24 horas entre transacciones. Free 2010 tax forms   Las transacciones son relacionadas aunque se lleven a cabo en un período de más de 24 horas entre ellas y se tiene conocimiento, o tiene razón para saber, que cada transacción es una de una serie de transacciones relacionadas entre ellas. Free 2010 tax forms   Por ejemplo, usted es agente de viajes y un cliente le paga $8,000 en efectivo para un viaje. Free 2010 tax forms Dos días más tarde, el mismo cliente le paga $3,000 adicionales en efectivo para incluir a otra persona en el viaje. Free 2010 tax forms Estas transacciones están relacionadas y, por lo tanto, tiene que presentar el Formulario 8300-SP para declararlas. Free 2010 tax forms ¿Qué se hace en el caso de transacciones sospechosas? Si recibe $10,000 o menos en efectivo, puede presentar voluntariamente el Formulario 8300-SP si la transacción parece ser sospechosa. Free 2010 tax forms Una transacción es sospechosa si parece que una persona trata de persuadirlo para no presentar el Formulario 8300-SP o trata de que usted presente un Formulario 8300-SP con información falsa o incompleta, o si hay indicios de una posible actividad ilegal. Free 2010 tax forms Si usted tiene alguna sospecha, le instamos a que se comunique lo antes posible con Investigación Penal del IRS (Criminal Investigation) de su localidad. Free 2010 tax forms O puede llamar gratis a la línea directa de la FinCEN para instituciones financieras, al 1-866-556-3974. Free 2010 tax forms El servicio en esta línea telefónica está disponible en inglés. Free 2010 tax forms Cuándo, dónde y qué se tiene que presentar La cantidad que usted reciba, así como cuándo la reciba, determinará cuándo tiene que presentar la declaración. Free 2010 tax forms Por lo general, tiene que presentar el Formulario 8300-SP dentro de un plazo de 15 días después de recibir un pago. Free 2010 tax forms Si el día en que se vence el plazo para presentar el Formulario 8300-SP (el decimoquinto (15) día o el último día en el que puede presentar el formulario a tiempo) es un sábado, domingo o día feriado oficial, dicho día de vencimiento se pospone hasta el próximo día que no sea sábado, domingo o día feriado oficial. Free 2010 tax forms Más de un pago. Free 2010 tax forms   En algunas transacciones, el comprador puede acordar con usted pagarle en efectivo a plazos. Free 2010 tax forms Si el primer pago es más de $10,000, tiene que presentar el Formulario 8300-SP dentro de un plazo de 15 días. Free 2010 tax forms Si el primer pago no excede de $10,000, tiene que sumar el primer pago y todo pago posterior que haya recibido en un período de un año, a partir de la fecha en que recibió el primer pago. Free 2010 tax forms Cuando el total de los pagos en efectivo ascienda a más de $10,000, tiene que presentar el Formulario 8300-SP dentro de un plazo de 15 días. Free 2010 tax forms   Después de presentar el Formulario 8300-SP, tiene que comenzar a contar de nuevo los pagos en efectivo que reciba de ese comprador. Free 2010 tax forms Si recibe de dicho comprador más de $10,000 en pagos adicionales en efectivo dentro de un período de 12 meses, tiene que presentar otro Formulario 8300-SP. Free 2010 tax forms Tiene que presentar el formulario dentro de un plazo de 15 días a partir de la fecha en la cual recibió el pago que causó que los pagos adicionales sumaran más de $10,000. Free 2010 tax forms   Si ya está obligado a presentar el Formulario 8300-SP y recibe pagos adicionales en un período de 15 días antes de la fecha en que debe presentarlo, puede declarar en un solo formulario todos los pagos recibidos. Free 2010 tax forms Ejemplo. Free 2010 tax forms El 10 de enero usted recibió un pago de $11,000 en efectivo. Free 2010 tax forms Recibió también $4,000 el 15 de febrero, $5,000 el 20 de marzo y $6,000 el 12 de mayo en pagos adicionales en efectivo correspondientes a la misma transacción. Free 2010 tax forms Tiene que presentar el Formulario 8300-SP a más tardar el 25 de enero por el pago de $11,000. Free 2010 tax forms A más tardar el 27 de mayo, debe presentar un Formulario 8300-SP adicional por los pagos adicionales que suman $15,000. Free 2010 tax forms ¿Cómo enmendar un informe?    Si va a enmendar un informe, marque el encasillado 1a, en la parte superior del Formulario 8300-SP. Free 2010 tax forms Complete el formulario en su totalidad (de la Parte I a la Parte IV) e incluya la información que está enmendando. Free 2010 tax forms No adjunte una copia del informe original. Free 2010 tax forms Dónde se presenta el Formulario 8300-SP. Free 2010 tax forms   Envíe el formulario por correo a la dirección que aparece en las instrucciones del Formulario 8300-SP. Free 2010 tax forms Requisito de entregar una notificación al comprador. Free 2010 tax forms   Tiene que entregar una notificación por escrito o por vía electrónica a cada persona cuyo nombre aparezca en algún Formulario 8300-SP que usted tenga que presentar. Free 2010 tax forms Puede dar la notificación por vía electrónica únicamente si el receptor acepta recibirla en tal formato. Free 2010 tax forms La notificación tiene que incluir el nombre y la dirección de su establecimiento, el nombre y el número de teléfono de la persona de contacto y el total de efectivo recibido de esa persona durante el año que usted tiene que declarar. Free 2010 tax forms En dicha notificación, tiene que indicar también que está suministrando esta información al IRS . Free 2010 tax forms   Tiene que enviar esta notificación al comprador a más tardar el 31 de enero del año siguiente al año en el cual recibió el efectivo que causó que tuviera que presentar el formulario. Free 2010 tax forms Debe guardar durante 5 años una copia de cada Formulario 8300-SP que haya presentado. Free 2010 tax forms Ejemplos Ejemplo 1. Free 2010 tax forms Patricio Moreno es el gerente de ventas de “Automóviles de Exhibición, Inc. Free 2010 tax forms ”. Free 2010 tax forms El 6 de enero de 2013, Juana Leal le compra un automóvil nuevo y se lo paga con $18,000 en efectivo. Free 2010 tax forms Patricio le pide a Juana que le muestre una identificación con el propósito de obtener los datos necesarios para completar el Formulario 8300-SP. Free 2010 tax forms Un Formulario 8300-SP debidamente completado correspondiente a esta transacción aparece al final de esta publicación. Free 2010 tax forms Patricio tiene que enviar por correo el Formulario 8300-SP a más tardar el día 21 de enero de 2013 a la dirección que aparece en las instrucciones del mismo. Free 2010 tax forms Además, tiene que enviarle a Juana una notificación a más tardar el 31 de enero de 2014. Free 2010 tax forms Ejemplo 2. Free 2010 tax forms Usemos los mismos datos del Ejemplo 1, pero supongamos que en este caso Juana acordó hacer varios pagos en efectivo de $6,000 cada uno el día 6 de enero, el día 6 de febrero y el día 6 de marzo. Free 2010 tax forms Patricio tendrá que presentar un Formulario 8300-SP a más tardar el 21 de febrero (15 días después de recibir la totalidad de los pagos en efectivo que asciendan a más de $10,000 dentro de un período de un año. Free 2010 tax forms Patricio no está obligado a declarar los $6,000 restantes recibidos en efectivo, ya que esa cantidad no es más de $10,000. Free 2010 tax forms No obstante, puede declararlos si cree que se trata de una transacción sospechosa. Free 2010 tax forms Multas y sanciones La ley establece que se impongan multas civiles por no: Presentar un Formulario 8300-SP correcto para la fecha de vencimiento del mismo y Cumplir con el requisito de entregar una notificación a cada persona cuyo nombre aparece en el Formulario 8300-SP. Free 2010 tax forms Si usted, a sabiendas, hace caso omiso del requisito de presentar un Formulario 8300-SP correcto para la fecha de vencimiento del mismo, la multa que se le impondrá será la mayor de las dos cantidades siguientes: $25,000 o La cantidad de efectivo que recibió y que estaba obligado a declarar (hasta un máximo de $100,000). Free 2010 tax forms La ley establece que se impongan multas y sanciones por: No presentar intencionalmente el Formulario 8300-SP, Presentar intencionalmente un Formulario 8300-SP falso o fraudulento, Impedir o tratar de impedir que se presente el Formulario 8300-SP y Hacer arreglos, ayudar a que se hagan arreglos, o tratar de que se hagan arreglos para que se lleve a cabo una transacción de tal manera que parezca que no es necesario presentar el Formulario 8300-SP. Free 2010 tax forms Si intencionalmente no cumple el requisito de presentar el Formulario 8300-SP, podría imponérsele una multa de hasta $250,000 a las personas físicas ($500,000 en el caso de una sociedad anónima) o una condena de hasta 5 años de cárcel, o ambas. Free 2010 tax forms Estas cantidades en dólares se imponen de acuerdo a lo estipulado en la sección 3571 del Título 18 del Código de los Estados Unidos. Free 2010 tax forms Las sanciones por no presentar el Formulario 8300-SP se pueden imponer también a toda persona (incluso a un pagador) que trate de dificultar o impedir que el vendedor (o el establecimiento comercial) presente un Formulario 8300-SP correcto. Free 2010 tax forms Esto incluye todo intento de estructurar la transacción de manera que parezca innecesario presentar el Formulario 8300-SP. Free 2010 tax forms “Estructurar” significa dividir una transacción cuantiosa de efectivo en pequeñas transacciones de efectivo. Free 2010 tax forms Cómo Obtener Ayuda con los Impuestos Puede obtener ayuda con asuntos relacionados con sus impuestos que no hayan sido aún resueltos, pedir gratuitamente publicaciones y formularios, hacer preguntas acerca de los impuestos, así como obtener más información del IRS de varias maneras. Free 2010 tax forms Al seleccionar el método que le resulte mejor, usted tendrá acceso rápido y fácil a ayuda relacionada con los impuestos. Free 2010 tax forms Ayuda gratuita con la preparación de la declaración de impuestos. Free 2010 tax forms   Existe ayuda gratuita para la preparación de la declaración de impuestos en todo el país con voluntarios capacitados por el IRS. Free 2010 tax forms El programa Volunteer Income Tax Assistance (Programa de Ayuda Voluntaria a los Contribuyentes o VITA, por sus siglas en inglés) está diseñado para ayudar a los contribuyentes de bajos recursos y el programa Tax Counseling for the Elderly (Programa de Asesoramiento para las Personas Mayores o TCE, por sus siglas en inglés) está diseñado para ayudar a los contribuyentes de 60 años de edad o más con su declaración de impuestos. Free 2010 tax forms En muchas de estas oficinas usted puede presentar la declaración electrónicamente gratis y los voluntarios le informarán sobre los créditos y deducciones a los que quizás tenga derecho. Free 2010 tax forms Para ubicar un sitio de ayuda VITA o TCE cerca de usted, visite IRS. Free 2010 tax forms gov o llame al 1-800-906-9887 o al 1-800-829-1040. Free 2010 tax forms   Como parte del programa TCE, la Asociación Estadounidense de Personas Jubiladas (AARP, por sus siglas en inglés) ofrece el programa de asesoramiento AARP Tax-Aide (Programa de Ayuda Tributaria de la Asociación Estadounidense de Personas Jubiladas). Free 2010 tax forms Para ubicar el sitio del programa AARP Tax-Aide más cercano a usted, llame al 1-888-227-7669 o visite el sitio web de la AARP, www. Free 2010 tax forms aarp. Free 2010 tax forms org/money/taxaide. Free 2010 tax forms   Para más información sobre estos programas, visite www. Free 2010 tax forms irs. Free 2010 tax forms gov/espanol e ingrese la palabra clave “ VITA ” en la esquina superior derecha. Free 2010 tax forms La información está disponible en inglés. Free 2010 tax forms Internet. Free 2010 tax forms Puede tener acceso al sitio web del IRS, en IRS. Free 2010 tax forms gov las 24 horas del día, los 7 días a la semana para: Revisar el estado de su reembolso. Free 2010 tax forms Visite www. Free 2010 tax forms irs. Free 2010 tax forms gov/espanol y pulse sobre el enlace “¿Dónde Está mi Reembolso?”. Free 2010 tax forms Asegúrese de esperar por lo menos 72 horas después de que el IRS acuse recibo de su declaración presentada por vía electrónica o 3 a 4 semanas después de enviar una declaración en papel. Free 2010 tax forms Si presentó el Formulario 8379 junto con su declaración, espere 14 semanas (11 semanas si la presentó electrónicamente). Free 2010 tax forms Tenga a mano su declaración de impuestos para poder facilitar su número de Seguro Social, su estado civil para efectos de la declaración y la cantidad exacta en dólares enteros de su reembolso. Free 2010 tax forms Presentar la declaración por medio del sistema electrónico e-file. Free 2010 tax forms Aprenda sobre programas comerciales para la preparación de la declaración y los servicios e-file gratuitos para los contribuyentes que cumplan los requisitos. Free 2010 tax forms Descargar formularios, instrucciones y publicaciones (incluyendo los formularios, instrucciones y publicaciones en audio). Free 2010 tax forms Pedir productos del IRS a través de Internet. Free 2010 tax forms Buscar información sobre sus preguntas acerca de impuestos en Internet. Free 2010 tax forms Buscar publicaciones en Internet por tema o palabra clave. Free 2010 tax forms Utilizar el Código de Impuestos Internos, los reglamentos u otras guías oficiales a través de Internet. Free 2010 tax forms Ver los Internal Revenue Bulletins (Boletines del IRS, o IRB por sus siglas en inglés) publicados en los últimos años. Free 2010 tax forms Calcular los descuentos de la retención usando nuestra calculadora diseñada para este propósito en el sitio web www. Free 2010 tax forms irs. Free 2010 tax forms gov/individuals. Free 2010 tax forms Esta herramienta está disponible en inglés. Free 2010 tax forms Saber si tiene que presentar el Formulario 6251, utilizando el Alternative Minimum Tax (AMT) Assistant (Hoja de Cómputo Electrónica para Calcular el Impuesto Mínimo Alternativo). Free 2010 tax forms Esta herramienta está disponible en inglés en el sitio www. Free 2010 tax forms irs. Free 2010 tax forms gov/individuals. Free 2010 tax forms Suscribirse para recibir noticias sobre impuestos locales y nacionales por medio de correo electrónico. Free 2010 tax forms Obtener información acerca de cómo comenzar y administrar un pequeño negocio. Free 2010 tax forms Teléfono. Free 2010 tax forms Muchos servicios están disponibles por teléfono:  Cómo pedir formularios, instrucciones y publicaciones. Free 2010 tax forms Llame al 1-800-829-3676 (servicio disponible en español) para pedir formularios, instrucciones y publicaciones de este año, así como de años anteriores. Free 2010 tax forms Deberá recibir lo que ha pedido dentro de 10 días. Free 2010 tax forms Cómo hacer preguntas relacionadas con los impuestos. Free 2010 tax forms Llame al IRS para hacer preguntas al 1-800-829-1040. Free 2010 tax forms Cómo resolver problemas. Free 2010 tax forms Puede recibir ayuda en persona para resolver problemas tributarios en días laborables en los IRS Taxpayer Assistance Centers (Centros de Ayuda del IRS para Contribuyentes). Free 2010 tax forms Un funcionario le puede explicar las cartas del IRS, ayudar a hacer solicitudes para ajustes a su cuenta tributaria o ayudarle a establecer un plan de pagos. Free 2010 tax forms Llame al Centro de Ayuda del IRS para Contribuyentes local para pedir una cita. Free 2010 tax forms Para obtener el número telefónico, visite el sitio web www. Free 2010 tax forms irs. Free 2010 tax forms gov/localcontacts o consulte la guía telefónica bajo United States Government, Internal Revenue Service (Gobierno de los Estados Unidos, Servicio de Impuestos Internos). Free 2010 tax forms Equipo TTY/TDD. Free 2010 tax forms Las personas que son sordas, tienen problemas auditivos o quienes tienen incapacidades del habla y tienen acceso a equipo TTY/TDD, llame al 1-800-829-4059 para hacer preguntas relacionadas con los impuestos o para pedir formularios y publicaciones. Free 2010 tax forms Temas TeleTax. Free 2010 tax forms Llame al 1-800-829-4477 y presione el 2 para escuchar mensajes grabados en español sobre varios temas relacionados con los impuestos. Free 2010 tax forms Información sobre los reembolsos. Free 2010 tax forms Puede verificar el estado de su reembolso en la nueva aplicación del IRS para teléfonos móviles. Free 2010 tax forms Descargue gratuitamente la aplicación IRS2Go visitando la tienda de aplicaciones de iTunes o la tienda para las aplicaciones para los teléfonos Android. Free 2010 tax forms IRS2Go es una nueva manera en donde puede obtener información y recursos. Free 2010 tax forms Para revisar el estado de su reembolso, llame al 1-800-829-4477 (información automatizada sobre reembolsos en español, 24 horas al día, 7 días a la semana). Free 2010 tax forms Asegúrese de esperar por lo menos 72 horas después de que el IRS acuse recibo de su declaración presentada por vía electrónica o 3 a 4 semanas después de enviar una declaración en papel. Free 2010 tax forms Si presentó el Formulario 8379 junto con su declaración, espere 14 semanas (11 semanas si la presentó electrónicamente). Free 2010 tax forms Tenga a mano su declaración de impuestos para poder facilitar su número de Seguro Social, su estado civil para efectos de la declaración y la cantidad exacta en dólares enteros de su reembolso. Free 2010 tax forms Los reembolsos se envían el viernes de cada semana. Free 2010 tax forms Si comprueba el estado de su reembolso y no se le da una fecha de envío, espere a la siguiente semana para volver a comprobarlo. Free 2010 tax forms Otra información sobre reembolsos. Free 2010 tax forms Para revisar el estado de un reembolso de un año anterior o un reembolso de una declaración enmendada, llame al 1-800-829-1040. Free 2010 tax forms Evaluación de la calidad de nuestros servicios telefónicos. Free 2010 tax forms Para asegurar que las respuestas que reciba de los funcionarios del IRS sean correctas, corteses y profesionales, evaluamos la calidad de nuestros servicios telefónicos de diversas maneras. Free 2010 tax forms Una manera es que un segundo funcionario del IRS escuche o grabe las llamadas telefónicas en el momento en que éstas se lleven a cabo. Free 2010 tax forms Otra manera es pedirles a algunas de las personas que llaman que contesten una breve encuesta al final de la llamada. Free 2010 tax forms Visitas en persona. Free 2010 tax forms Muchos productos y servicios están disponibles en varios lugares sin la necesidad de tener cita previa. Free 2010 tax forms   Productos. Free 2010 tax forms Puede visitar diversas oficinas de correos, bibliotecas y oficinas del IRS para obtener ciertos formularios, instrucciones y publicaciones. Free 2010 tax forms Algunas oficinas del IRS, bibliotecas, supermercados, centros para hacer copias, oficinas de gobiernos municipales y de condados, cooperativas de crédito y tiendas de artículos de oficina tienen una colección de productos que se pueden imprimir de un CD o fotocopiar del documento original impreso. Free 2010 tax forms Además, algunas oficinas del IRS así como algunas bibliotecas tienen el Código de Impuestos Internos, reglamentos, Boletines del IRS y Boletines Cumulativos disponibles para la búsqueda de información. Free 2010 tax forms Servicios. Free 2010 tax forms Usted puede visitar su Taxpayer Assistance Center (Centro de Ayuda para el Contribuyente) local del IRS cada día laborable para recibir ayuda en persona con respecto a todo problema relacionado con los impuestos. Free 2010 tax forms Un funcionario puede explicarle las cartas que le envía el IRS, le puede ayudar a hacer solicitudes para ajustar su cuenta tributaria o ayudarle a establecer un plan de pagos. Free 2010 tax forms Si necesita resolver un problema relacionado con los impuestos, tiene preguntas sobre cómo las leyes tributarias son aplicables a su declaración de impuestos personal o se siente más a gusto hablando con alguien en persona, visite su Centro de Ayuda para el Contribuyente a nivel local donde podrá mostrar sus archivos y documentación y hablar con un funcionario del IRS en persona. Free 2010 tax forms No se necesita cita, simplemente visite y haga su consulta. Free 2010 tax forms Pero si prefiere, puede llamar a su centro local y dejar un mensaje solicitando una cita para resolver un asunto relacionado con su cuenta tributaria. Free 2010 tax forms Un funcionario le llamará dentro de 2 días laborables para hacer una cita en persona con usted. Free 2010 tax forms Si le queda por resolver algún problema complicado relacionado con los impuestos o si tiene alguna necesidad especial, como una discapacidad, puede solicitar una cita. Free 2010 tax forms Los demás asuntos se tramitan sin necesidad de hacer una cita. Free 2010 tax forms Para obtener el número telefónico de la oficina local, visite el sitio web www. Free 2010 tax forms irs. Free 2010 tax forms gov/localcontacts o consulte la guía telefónica bajo United States Government, Internal Revenue Service (Gobierno de los Estados Unidos, Servicio de Impuestos Internos). Free 2010 tax forms Correspondencia. Free 2010 tax forms Puede solicitar formularios, instrucciones y publicaciones enviando una solicitud a la dirección que se proporciona a continuación y le contestaremos dentro de un período de 10 días después de haber recibido su solicitud. Free 2010 tax forms  Internal Revenue Service 1201 N. Free 2010 tax forms Mitsubishi Motorway Bloomington, IL 61705-6613 Servicio del Defensor del Contribuyente. Free 2010 tax forms    El Servicio del Defensor del Contribuyente (TAS, por sus siglas en inglés) es su voz ante el IRS. Free 2010 tax forms Nuestro trabajo es asegurarnos que cada contribuyente sea tratado de manera justa y que usted conozca y entienda sus derechos. Free 2010 tax forms Nosotros ofrecemos ayuda gratuita para guiarle a través del proceso confuso de resolver problemas tributarios que usted no ha podido resolver por su cuenta. Free 2010 tax forms Recuerde, lo peor que puede hacer es no hacer nada al respecto. Free 2010 tax forms    TAS le puede ayudar si usted no puede resolver su problema con el IRS y: Su problema le está causando dificultades económicas a usted, a su familia o a su negocio. Free 2010 tax forms Usted (o su negocio) está enfrentando una amenaza inmediata de alguna acción que se podría tomar en contra de usted. Free 2010 tax forms Usted se ha tratado de comunicar con el IRS, pero nadie le ha respondido o el IRS no le ha respondido para la fecha prometida. Free 2010 tax forms   Si usted reúne los requisitos para recibir nuestra ayuda, nosotros haremos todo lo que esté en nuestro poder para resolver su problema. Free 2010 tax forms A usted se le asignará un defensor, quien estará con usted durante todo el proceso. Free 2010 tax forms Tenemos oficinas en cada estado, el Distrito de Columbia y Puerto Rico. Free 2010 tax forms Aunque TAS es una organización independiente dentro del IRS, nuestros defensores conocen cómo trabajar con el IRS para poder resolver sus problemas. Free 2010 tax forms Y nuestros servicios siempre son gratuitos. Free 2010 tax forms   Como contribuyente, usted tiene derechos. Free 2010 tax forms El IRS tiene que cumplir con esos derechos al tratar con usted. Free 2010 tax forms Nuestro conjunto de recursos en www. Free 2010 tax forms TaxpayerAdvocate. Free 2010 tax forms irs. Free 2010 tax forms gov le puede ayudar a entender estos derechos. Free 2010 tax forms   Si cree que TAS podría ayudarle, comuníquese con su defensor local, cuyo número telefónico se encuentra en su guía telefónica y en nuestro sitio web en www. Free 2010 tax forms irs. Free 2010 tax forms gov/advocate. Free 2010 tax forms Además, puede llamar a nuestro número telefónico libre de cargos, al 1-877-777-4778. Free 2010 tax forms   Además, TAS también maneja problemas de gran escala y problemas sistémicos que afectan a muchos contribuyentes. Free 2010 tax forms Si usted conoce acerca de alguno de estos asuntos, por favor, infórmelo a nuestra oficina a través del Systemic Advocacy Management System (Sistema de administración de la defensa sistémica), en inglés, en www. Free 2010 tax forms irs. Free 2010 tax forms gov/advocate. Free 2010 tax forms Talleres de Asistencia Tributaria para Contribuyentes de Bajos Recursos (LITC, por sus siglas en inglés). Free 2010 tax forms   Los LITC son organizaciones independientes del IRS. Free 2010 tax forms Algunos talleres le prestan servicios a personas cuyos ingresos están por debajo de ciertos niveles y necesitan resolver un asunto tributario. Free 2010 tax forms Estos talleres proveen representación profesional ante el IRS o en los tribunales con asuntos como auditorías, apelaciones, litigios sobre el cobro de impuestos y otros asuntos de manera gratuita o por un cargo mínimo. Free 2010 tax forms Además, algunos talleres pueden proveer información sobre los derechos y responsabilidades de los contribuyentes en muchos idiomas para las personas que hablan inglés como segunda lengua. Free 2010 tax forms Si desea más información y para encontrar un taller que le quede cerca, vea la página dedicada a los LITC en www. Free 2010 tax forms irs. Free 2010 tax forms gov/espanol, la cual se encuentra bajo el enlace “Defensor del Contribuyente” o vea la Publicación 4134(SP), Lista de Talleres para Contribuyentes de Bajos Ingresos (o la Publicación 4134, en inglés). Free 2010 tax forms Puede obtener esta publicación llamando al 1-800-829-3676 o en su oficina local del IRS. Free 2010 tax forms Servicios gratuitos para los impuestos. Free 2010 tax forms   Para saber qué servicios están disponibles, obtenga la Publicación 910, IRS Guide to Free Tax Services (Guía de servicios gratuitos relacionados con los impuestos), en inglés. Free 2010 tax forms Contiene una lista de recursos gratuitos relacionados con los impuestos, incluidas las publicaciones, y explica sobre servicios de educación tributaria y programas de ayuda. Free 2010 tax forms Además, cuenta con un índice de más de 100 temas tributarios (TeleTax), o sea, información tributaria grabada que puede escuchar por teléfono. Free 2010 tax forms La mayor parte de la información y los servicios identificados en esta publicación están disponibles a usted libre de cargos. Free 2010 tax forms Si acaso tendría que incurrir en un cargo para obtener algún recurso o servicio, la publicación así lo indicaría. Free 2010 tax forms   Para personas discapacitadas, se pueden solicitar versiones de productos publicados por el IRS en formatos alternativos. Free 2010 tax forms Discos DVD para productos tributarios. Free 2010 tax forms Usted puede solicitar la Publicación 1796, IRS Tax Products DVD (DVD de productos del IRS), en inglés, y obtener: Formularios, instrucciones y publicaciones de impuestos del año en curso. Free 2010 tax forms Formularios, instrucciones y publicaciones de impuestos de años anteriores. Free 2010 tax forms Tax Map (Mapa Tributario): una herramienta de búsqueda electrónica y de ayuda. Free 2010 tax forms Preguntas sobre leyes tributarias hechas con frecuencia. Free 2010 tax forms Tax Topics (Temas Tributarios) del sistema telefónico de respuesta del IRS. Free 2010 tax forms Código de Impuestos Internos — Título 26 del Código de los Estados Unidos. Free 2010 tax forms Enlaces a otros materiales tributarios para búsqueda en la Internet. Free 2010 tax forms Opciones para completar, imprimir y guardar la mayoría de los formularios de impuestos. Free 2010 tax forms Internal Revenue Bulletins (Boletines del IRS). Free 2010 tax forms Apoyo técnico telefónico gratuito y por correo electrónico. Free 2010 tax forms El CD que se expide dos veces al año. Free 2010 tax forms  — La primera entrega se envía a principios de enero. Free 2010 tax forms  — La última entrega se envía a principios de marzo. Free 2010 tax forms Compre el DVD del National Technical Information Service (NTIS, por sus siglas en inglés) en la página web www. Free 2010 tax forms irs. Free 2010 tax forms gov/cdorders por $30 (sin costo de tramitación) o llame gratuitamente al 1-877-233-6767 para comprar el DVD por $30 (más un cargo de tramitación de $6). Free 2010 tax forms This image is too large to be displayed in the current screen. Free 2010 tax forms Please click the link to view the image. Free 2010 tax forms Filled-In Form 8300-SP Prev  Up  Next   Home   More Online Publications
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The Free 2010 Tax Forms

Free 2010 tax forms 5. Free 2010 tax forms   Additional Rules for Listed Property Table of Contents Introduction Useful Items - You may want to see: What Is Listed Property?Passenger Automobiles Other Property Used for Transportation Computers and Related Peripheral Equipment Can Employees Claim a Deduction? What Is the Business-Use Requirement?How To Allocate Use Qualified Business Use Recapture of Excess Depreciation Lessee's Inclusion Amount Do the Passenger Automobile Limits Apply?Maximum Depreciation Deduction Deductions After the Recovery Period Deductions For Passenger Automobiles Acquired in a Trade-in What Records Must Be Kept?Adequate Records How Is Listed Property Information Reported? Introduction This chapter discusses the deduction limits and other special rules that apply to certain listed property. Free 2010 tax forms Listed property includes cars and other property used for transportation, property used for entertainment, and certain computers. Free 2010 tax forms Deductions for listed property (other than certain leased property) are subject to the following special rules and limits. Free 2010 tax forms Deduction for employees. Free 2010 tax forms If your use of the property is not for your employer's convenience or is not required as a condition of your employment, you cannot deduct depreciation or rent expenses for your use of the property as an employee. Free 2010 tax forms Business-use requirement. Free 2010 tax forms If the property is not used predominantly (more than 50%) for qualified business use, you cannot claim the section 179 deduction or a special depreciation allowance. Free 2010 tax forms In addition, you must figure any depreciation deduction under the Modified Accelerated Cost Recovery System (MACRS) using the straight line method over the ADS recovery period. Free 2010 tax forms You may also have to recapture (include in income) any excess depreciation claimed in previous years. Free 2010 tax forms A similar inclusion amount applies to certain leased property. Free 2010 tax forms Passenger automobile limits and rules. Free 2010 tax forms Annual limits apply to depreciation deductions (including section 179 deductions and any special depreciation allowance) for certain passenger automobiles. Free 2010 tax forms You can continue to deduct depreciation for the unrecovered basis resulting from these limits after the end of the recovery period. Free 2010 tax forms This chapter defines listed property and explains the special rules and depreciation deduction limits that apply, including the special inclusion amount rule for leased property. Free 2010 tax forms It also discusses the recordkeeping rules for listed property and explains how to report information about the property on your tax return. Free 2010 tax forms Useful Items - You may want to see: Publication 463 Travel, Entertainment, Gift, and Car Expenses 535 Business Expenses 587 Business Use of Your Home (Including Use by Daycare Providers) Form (and Instructions) 2106 Employee Business Expenses 2106-EZ Unreimbursed Employee Business Expenses 4562 Depreciation and Amortization 4797 Sales of Business Property See chapter 6 for information about getting publications and forms. Free 2010 tax forms What Is Listed Property? Listed property is any of the following. Free 2010 tax forms Passenger automobiles (as defined later). Free 2010 tax forms Any other property used for transportation, unless it is an excepted vehicle. Free 2010 tax forms Property generally used for entertainment, recreation, or amusement (including photographic, phonographic, communication, and video-recording equipment). Free 2010 tax forms Computers and related peripheral equipment, unless used only at a regular business establishment and owned or leased by the person operating the establishment. Free 2010 tax forms A regular business establishment includes a portion of a dwelling unit that is used both regularly and exclusively for business as discussed in Publication 587. Free 2010 tax forms Improvements to listed property. Free 2010 tax forms   An improvement made to listed property that must be capitalized is treated as a new item of depreciable property. Free 2010 tax forms The recovery period and method of depreciation that apply to the listed property as a whole also apply to the improvement. Free 2010 tax forms For example, if you must depreciate the listed property using the straight line method, you also must depreciate the improvement using the straight line method. Free 2010 tax forms Passenger Automobiles A passenger automobile is any four-wheeled vehicle made primarily for use on public streets, roads, and highways and rated at 6,000 pounds or less of unloaded gross vehicle weight (6,000 pounds or less of gross vehicle weight for trucks and vans). Free 2010 tax forms It includes any part, component, or other item physically attached to the automobile at the time of purchase or usually included in the purchase price of an automobile. Free 2010 tax forms The following vehicles are not considered passenger automobiles for these purposes. Free 2010 tax forms An ambulance, hearse, or combination ambulance-hearse used directly in a trade or business. Free 2010 tax forms A vehicle used directly in the trade or business of transporting persons or property for pay or hire. Free 2010 tax forms A truck or van that is a qualified nonpersonal use vehicle. Free 2010 tax forms Qualified nonpersonal use vehicles. Free 2010 tax forms   Qualified nonpersonal use vehicles are vehicles that by their nature are not likely to be used more than a minimal amount for personal purposes. Free 2010 tax forms They include the trucks and vans listed as excepted vehicles under Other Property Used for Transportation , next. Free 2010 tax forms They also include trucks and vans that have been specially modified so that they are not likely to be used more than a minimal amount for personal purposes, such as by installation of permanent shelving and painting the vehicle to display advertising or the company's name. Free 2010 tax forms For a detailed discussion of passenger automobiles, including leased passenger automobiles, see  Publication 463. Free 2010 tax forms Other Property Used for Transportation Although vehicles used to transport persons or property for pay or hire and vehicles rated at more than the 6,000-pound threshold are not passenger automobiles, they are still “other property used for transportation” and are subject to the special rules for listed property. Free 2010 tax forms Other property used for transportation includes trucks, buses, boats, airplanes, motorcycles, and any other vehicles used to transport persons or goods. Free 2010 tax forms Excepted vehicles. Free 2010 tax forms   Other property used for transportation does not include the following qualified nonpersonal use vehicles (defined earlier under Passenger Automobiles ). Free 2010 tax forms Clearly marked police and fire vehicles. Free 2010 tax forms Unmarked vehicles used by law enforcement officers if the use is officially authorized. Free 2010 tax forms Ambulances used as such and hearses used as such. Free 2010 tax forms Any vehicle with a loaded gross vehicle weight of over 14,000 pounds that is designed to carry cargo. Free 2010 tax forms Bucket trucks (cherry pickers), cement mixers, dump trucks (including garbage trucks), flatbed trucks, and refrigerated trucks. Free 2010 tax forms Combines, cranes and derricks, and forklifts. Free 2010 tax forms Delivery trucks with seating only for the driver, or only for the driver plus a folding jump seat. Free 2010 tax forms Qualified moving vans. Free 2010 tax forms Qualified specialized utility repair trucks. Free 2010 tax forms School buses used in transporting students and employees of schools. Free 2010 tax forms Other buses with a capacity of at least 20 passengers that are used as passenger buses. Free 2010 tax forms Tractors and other special purpose farm vehicles. Free 2010 tax forms Clearly marked police and fire vehicle. Free 2010 tax forms   A clearly marked police or fire vehicle is a vehicle that meets all the following requirements. Free 2010 tax forms It is owned or leased by a governmental unit or an agency or instrumentality of a governmental unit. Free 2010 tax forms It is required to be used for commuting by a police officer or fire fighter who, when not on a regular shift, is on call at all times. Free 2010 tax forms It is prohibited from being used for personal use (other than commuting) outside the limit of the police officer's arrest powers or the fire fighter's obligation to respond to an emergency. Free 2010 tax forms It is clearly marked with painted insignia or words that make it readily apparent that it is a police or fire vehicle. Free 2010 tax forms A marking on a license plate is not a clear marking for these purposes. Free 2010 tax forms Qualified moving van. Free 2010 tax forms   A qualified moving van is any truck or van used by a professional moving company for moving household or business goods if the following requirements are met. Free 2010 tax forms No personal use of the van is allowed other than for travel to and from a move site or for minor personal use, such as a stop for lunch on the way from one move site to another. Free 2010 tax forms Personal use for travel to and from a move site happens no more than five times a month on average. Free 2010 tax forms Personal use is limited to situations in which it is more convenient to the employer, because of the location of the employee's residence in relation to the location of the move site, for the van not to be returned to the employer's business location. Free 2010 tax forms Qualified specialized utility repair truck. Free 2010 tax forms   A truck is a qualified specialized utility repair truck if it is not a van or pickup truck and all the following apply. Free 2010 tax forms The truck was specifically designed for and is used to carry heavy tools, testing equipment, or parts. Free 2010 tax forms Shelves, racks, or other permanent interior construction has been installed to carry and store the tools, equipment, or parts and would make it unlikely that the truck would be used, other than minimally, for personal purposes. Free 2010 tax forms The employer requires the employee to drive the truck home in order to be able to respond in emergency situations for purposes of restoring or maintaining electricity, gas, telephone, water, sewer, or steam utility services. Free 2010 tax forms Computers and Related Peripheral Equipment A computer is a programmable, electronically activated device capable of accepting information, applying prescribed processes to the information, and supplying the results of those processes with or without human intervention. Free 2010 tax forms It consists of a central processing unit with extensive storage, logic, arithmetic, and control capabilities. Free 2010 tax forms Related peripheral equipment is any auxiliary machine which is designed to be controlled by the central processing unit of a computer. Free 2010 tax forms The following are neither computers nor related peripheral equipment. Free 2010 tax forms Any equipment that is an integral part of other property that is not a computer. Free 2010 tax forms Typewriters, calculators, adding and accounting machines, copiers, duplicating equipment, and similar equipment. Free 2010 tax forms Equipment of a kind used primarily for the user's amusement or entertainment, such as video games. Free 2010 tax forms Can Employees Claim a Deduction? If you are an employee, you can claim a depreciation deduction for the use of your listed property (whether owned or rented) in performing services as an employee only if your use is a business use. Free 2010 tax forms The use of your property in performing services as an employee is a business use only if both the following requirements are met. Free 2010 tax forms The use is for your employer's convenience. Free 2010 tax forms The use is required as a condition of your employment. Free 2010 tax forms If these requirements are not met, you cannot deduct depreciation (including the section 179 deduction) or rent expenses for your use of the property as an employee. Free 2010 tax forms Employer's convenience. Free 2010 tax forms   Whether the use of listed property is for your employer's convenience must be determined from all the facts. Free 2010 tax forms The use is for your employer's convenience if it is for a substantial business reason of the employer. Free 2010 tax forms The use of listed property during your regular working hours to carry on your employer's business generally is for the employer's convenience. Free 2010 tax forms Condition of employment. Free 2010 tax forms   Whether the use of listed property is a condition of your employment depends on all the facts and circumstances. Free 2010 tax forms The use of property must be required for you to perform your duties properly. Free 2010 tax forms Your employer does not have to require explicitly that you use the property. Free 2010 tax forms However, a mere statement by the employer that the use of the property is a condition of your employment is not sufficient. Free 2010 tax forms Example 1. Free 2010 tax forms Virginia Sycamore is employed as a courier with We Deliver, which provides local courier services. Free 2010 tax forms She owns and uses a motorcycle to deliver packages to downtown offices. Free 2010 tax forms We Deliver explicitly requires all delivery persons to own a car or motorcycle for use in their employment. Free 2010 tax forms Virginia's use of the motorcycle is for the convenience of We Deliver and is required as a condition of employment. Free 2010 tax forms Example 2. Free 2010 tax forms Bill Nelson is an inspector for Uplift, a construction company with many sites in the local area. Free 2010 tax forms He must travel to these sites on a regular basis. Free 2010 tax forms Uplift does not furnish an automobile or explicitly require him to use his own automobile. Free 2010 tax forms However, it pays him for any costs he incurs in traveling to the various sites. Free 2010 tax forms The use of his own automobile or a rental automobile is for the convenience of Uplift and is required as a condition of employment. Free 2010 tax forms Example 3. Free 2010 tax forms Assume the same facts as in Example 2 except that Uplift furnishes a car to Bill, who chooses to use his own car and receive payment for using it. Free 2010 tax forms The use of his own car is neither for the convenience of Uplift nor required as a condition of employment. Free 2010 tax forms Example 4. Free 2010 tax forms Marilyn Lee is a pilot for Y Company, a small charter airline. Free 2010 tax forms Y requires pilots to obtain 80 hours of flight time annually in addition to flight time spent with the airline. Free 2010 tax forms Pilots usually can obtain these hours by flying with the Air Force Reserve or by flying part-time with another airline. Free 2010 tax forms Marilyn owns her own airplane. Free 2010 tax forms The use of her airplane to obtain the required flight hours is neither for the convenience of the employer nor required as a condition of employment. Free 2010 tax forms Example 5. Free 2010 tax forms David Rule is employed as an engineer with Zip, an engineering contracting firm. Free 2010 tax forms He occasionally takes work home at night rather than work late in the office. Free 2010 tax forms He owns and uses a home computer which is virtually identical to the office model. Free 2010 tax forms His use of the computer is neither for the convenience of his employer nor required as a condition of employment. Free 2010 tax forms What Is the Business-Use Requirement? You can claim the section 179 deduction and a special depreciation allowance for listed property and depreciate listed property using GDS and a declining balance method if the property meets the business-use requirement. Free 2010 tax forms To meet this requirement, listed property must be used predominantly (more than 50% of its total use) for qualified business use. Free 2010 tax forms If this requirement is not met, the following rules apply. Free 2010 tax forms Property not used predominantly for qualified business use during the year it is placed in service does not qualify for the section 179 deduction. Free 2010 tax forms Property not used predominantly for qualified business use during the year it is placed in service does not qualify for a special depreciation allowance. Free 2010 tax forms Any depreciation deduction under MACRS for property not used predominantly for qualified business use during any year must be figured using the straight line method over the ADS recovery period. Free 2010 tax forms This rule applies each year of the recovery period. Free 2010 tax forms Excess depreciation on property previously used predominantly for qualified business use must be recaptured (included in income) in the first year in which it is no longer used predominantly for qualified business use. Free 2010 tax forms A lessee must add an inclusion amount to income in the first year in which the leased property is not used predominantly for qualified business use. Free 2010 tax forms Being required to use the straight line method for an item of listed property not used predominantly for qualified business use is not the same as electing the straight line method. Free 2010 tax forms It does not mean that you have to use the straight line method for other property in the same class as the item of listed property. Free 2010 tax forms Exception for leased property. Free 2010 tax forms   The business-use requirement generally does not apply to any listed property leased or held for leasing by anyone regularly engaged in the business of leasing listed property. Free 2010 tax forms   You are considered regularly engaged in the business of leasing listed property only if you enter into contracts for the leasing of listed property with some frequency over a continuous period of time. Free 2010 tax forms This determination is made on the basis of the facts and circumstances in each case and takes into account the nature of your business in its entirety. Free 2010 tax forms Occasional or incidental leasing activity is insufficient. Free 2010 tax forms For example, if you lease only one passenger automobile during a tax year, you are not regularly engaged in the business of leasing automobiles. Free 2010 tax forms An employer who allows an employee to use the employer's property for personal purposes and charges the employee for the use is not regularly engaged in the business of leasing the property used by the employee. Free 2010 tax forms How To Allocate Use To determine whether the business-use requirement is met, you must allocate the use of any item of listed property used for more than one purpose during the year among its various uses. Free 2010 tax forms For passenger automobiles and other means of transportation, allocate the property's use on the basis of mileage. Free 2010 tax forms You determine the percentage of qualified business use by dividing the number of miles you drove the vehicle for business purposes during the year by the total number of miles you drove the vehicle for all purposes (including business miles) during the year. Free 2010 tax forms For other listed property, allocate the property's use on the basis of the most appropriate unit of time the property is actually used (rather than merely being available for use). Free 2010 tax forms For example, you can determine the percentage of business use of a computer by dividing the number of hours you used the computer for business purposes during the year by the total number of hours you used the computer for all purposes (including business use) during the year. Free 2010 tax forms Entertainment use. Free 2010 tax forms   Treat the use of listed property for entertainment, recreation, or amusement purposes as a business use only to the extent you can deduct expenses (other than interest and property tax expenses) due to its use as an ordinary and necessary business expense. Free 2010 tax forms Commuting use. Free 2010 tax forms   The use of an automobile for commuting is not business use, regardless of whether work is performed during the trip. Free 2010 tax forms For example, a business telephone call made on a car telephone while commuting to work does not change the character of the trip from commuting to business. Free 2010 tax forms This is also true for a business meeting held in a car while commuting to work. Free 2010 tax forms Similarly, a business call made on an otherwise personal trip does not change the character of a trip from personal to business. Free 2010 tax forms The fact that an automobile is used to display material that advertises the owner's or user's trade or business does not convert an otherwise personal use into business use. Free 2010 tax forms Use of your automobile by another person. Free 2010 tax forms   If someone else uses your automobile, do not treat that use as business use unless one of the following conditions applies. Free 2010 tax forms That use is directly connected with your business. Free 2010 tax forms You properly report the value of the use as income to the other person and withhold tax on the income where required. Free 2010 tax forms You are paid a fair market rent. Free 2010 tax forms Treat any payment to you for the use of the automobile as a rent payment for purposes of item (3). Free 2010 tax forms Employee deductions. Free 2010 tax forms   If you are an employee, do not treat your use of listed property as business use unless it is for your employer's convenience and is required as a condition of your employment. Free 2010 tax forms See Can Employees Claim a Deduction , earlier. Free 2010 tax forms Qualified Business Use Qualified business use of listed property is any use of the property in your trade or business. Free 2010 tax forms However, it does not include the following uses. Free 2010 tax forms The leasing of property to any 5% owner or related person (to the extent the property is used by a 5% owner or person related to the owner or lessee of the property). Free 2010 tax forms The use of property as pay for the services of a 5% owner or related person. Free 2010 tax forms The use of property as pay for services of any person (other than a 5% owner or related person), unless the value of the use is included in that person's gross income and income tax is withheld on that amount where required. Free 2010 tax forms Property does not stop being used predominantly for qualified business use because of a transfer at death. Free 2010 tax forms Exception for leasing or compensatory use of aircraft. Free 2010 tax forms   Treat the leasing of any aircraft by a 5% owner or related person, or the compensatory use of any aircraft, as a qualified business use if at least 25% of the total use of the aircraft during the year is for a qualified business use. Free 2010 tax forms 5% owner. Free 2010 tax forms   For a business entity that is not a corporation, a 5% owner is any person who owns more than 5% of the capital or profits interest in the business. Free 2010 tax forms   For a corporation, a 5% owner is any person who owns, or is considered to own, either of the following. Free 2010 tax forms More than 5% of the outstanding stock of the corporation. Free 2010 tax forms Stock possessing more than 5% of the total combined voting power of all stock in the corporation. Free 2010 tax forms Related persons. Free 2010 tax forms   For a description of related persons, see Related persons in the discussion on property owned or used in 1986 under What Method Can You Use To Depreciate Your Property in chapter 1 . Free 2010 tax forms For this purpose, however, treat as related persons only the relationships listed in items (1) through (10) of that discussion and substitute “50%” for “10%” each place it appears. Free 2010 tax forms Examples. Free 2010 tax forms   The following examples illustrate whether the use of business property is qualified business use. Free 2010 tax forms Example 1. Free 2010 tax forms John Maple is the sole proprietor of a plumbing contracting business. Free 2010 tax forms John employs his brother, Richard, in the business. Free 2010 tax forms As part of Richard's pay, he is allowed to use one of the company automobiles for personal use. Free 2010 tax forms The company includes the value of the personal use of the automobile in Richard's gross income and properly withholds tax on it. Free 2010 tax forms The use of the automobile is pay for the performance of services by a related person, so it is not a qualified business use. Free 2010 tax forms Example 2. Free 2010 tax forms John, in Example 1, allows unrelated employees to use company automobiles for personal purposes. Free 2010 tax forms He does not include the value of the personal use of the company automobiles as part of their compensation and he does not withhold tax on the value of the use of the automobiles. Free 2010 tax forms This use of company automobiles by employees is not a qualified business use. Free 2010 tax forms Example 3. Free 2010 tax forms James Company Inc. Free 2010 tax forms owns several automobiles that its employees use for business purposes. Free 2010 tax forms The employees also are allowed to take the automobiles home at night. Free 2010 tax forms The fair market value of each employee's use of an automobile for any personal purpose, such as commuting to and from work, is reported as income to the employee and James Company withholds tax on it. Free 2010 tax forms This use of company automobiles by employees, even for personal purposes, is a qualified business use for the company. Free 2010 tax forms Investment Use The use of property to produce income in a nonbusiness activity (investment use) is not a qualified business use. Free 2010 tax forms However, you can treat the investment use as business use to figure the depreciation deduction for the property in a given year. Free 2010 tax forms Example 1. Free 2010 tax forms Sarah Bradley uses a home computer 50% of the time to manage her investments. Free 2010 tax forms She also uses the computer 40% of the time in her part-time consumer research business. Free 2010 tax forms Sarah's home computer is listed property because it is not used at a regular business establishment. Free 2010 tax forms She does not use the computer predominantly for qualified business use. Free 2010 tax forms Therefore, she cannot elect a section 179 deduction or claim a special depreciation allowance for the computer. Free 2010 tax forms She must depreciate it using the straight line method over the ADS recovery period. Free 2010 tax forms Her combined business/investment use for determining her depreciation deduction is 90%. Free 2010 tax forms Example 2. Free 2010 tax forms If Sarah uses her computer 30% of the time to manage her investments and 60% of the time in her consumer research business, it is used predominantly for qualified business use. Free 2010 tax forms She can elect a section 179 deduction and, if she does not deduct all the computer's cost, she can claim a special depreciation allowance and depreciate the computer using the 200% declining balance method over the GDS recovery period. Free 2010 tax forms Her combined business/investment use for determining her depreciation deduction is 90%. Free 2010 tax forms Recapture of Excess Depreciation If you used listed property more than 50% in a qualified business use in the year you placed it in service, you must recapture (include in income) excess depreciation in the first year you use it 50% or less. Free 2010 tax forms You also increase the adjusted basis of your property by the same amount. Free 2010 tax forms Excess depreciation is: The depreciation allowable for the property (including any section 179 deduction and special depreciation allowance claimed) for years before the first year you do not use the property predominantly for qualified business use, minus The depreciation that would have been allowable for those years if you had not used the property predominantly for qualified business use in the year you placed it in service. Free 2010 tax forms To determine the amount in (2) above, you must refigure the depreciation using the straight line method and the ADS recovery period. Free 2010 tax forms Example. Free 2010 tax forms In June 2009, Ellen Rye purchased and placed in service a pickup truck that cost $18,000. Free 2010 tax forms She used it only for qualified business use for 2009 through 2012. Free 2010 tax forms Ellen claimed a section 179 deduction of $10,000 based on the purchase of the truck. Free 2010 tax forms She began depreciating it using the 200% DB method over a 5-year GDS recovery period. Free 2010 tax forms The pickup truck's gross vehicle weight was over 6,000 pounds, so it was not subject to the passenger automobile limits discussed later under Do the Passenger Automobile Limits Apply. Free 2010 tax forms During 2013, she used the truck 50% for business and 50% for personal purposes. Free 2010 tax forms She includes $4,018 excess depreciation in her gross income for 2013. Free 2010 tax forms The excess depreciation is determined as follows. Free 2010 tax forms Total section 179 deduction ($10,000) and depreciation claimed ($6,618) for 2009 through 2012. Free 2010 tax forms (Depreciation is from Table A-1. Free 2010 tax forms ) $16,618 Minus: Depreciation allowable (Table A-8):     2009 – 10% of $18,000 $1,800   2010 – 20% of $18,000 3,600   2011 – 20% of $18,000 3,600   2012 – 20% of $18,000 3,600 12,600 Excess depreciation $4,018 If Ellen's use of the truck does not change to 50% for business and 50% for personal purposes until 2015, there will be no excess depreciation. Free 2010 tax forms The total depreciation allowable using Table A-8 through 2015 will be $18,000, which equals the total of the section 179 deduction and depreciation she will have claimed. Free 2010 tax forms Where to figure and report recapture. Free 2010 tax forms   Use Form 4797, Part IV, to figure the recapture amount. Free 2010 tax forms Report the recapture amount as other income on the same form or schedule on which you took the depreciation deduction. Free 2010 tax forms For example, report the recapture amount as other income on Schedule C (Form 1040) if you took the depreciation deduction on Schedule C. Free 2010 tax forms If you took the depreciation deduction on Form 2106, report the recapture amount as other income on Form 1040, line 21. Free 2010 tax forms Lessee's Inclusion Amount If you use leased listed property other than a passenger automobile for business/investment use, you must include an amount in your income in the first year your qualified business-use percentage is 50% or less. Free 2010 tax forms Your qualified business-use percentage is the part of the property's total use that is qualified business use (defined earlier). Free 2010 tax forms For the inclusion amount rules for a leased passenger automobile, see Leasing a Car in chapter 4 of Publication 463. Free 2010 tax forms The inclusion amount is the sum of Amount A and Amount B, described next. Free 2010 tax forms However, see the special rules for the inclusion amount, later, if your lease begins in the last 9 months of your tax year or is for less than one year. Free 2010 tax forms Amount A. Free 2010 tax forms   Amount A is: The fair market value of the property, multiplied by The business/investment use for the first tax year the qualified business-use percentage is 50% or less, multiplied by The applicable percentage from Table A-19 in Appendix A . Free 2010 tax forms   The fair market value of the property is the value on the first day of the lease term. Free 2010 tax forms If the capitalized cost of an item of listed property is specified in the lease agreement, you must treat that amount as the fair market value. Free 2010 tax forms Amount B. Free 2010 tax forms   Amount B is: The fair market value of the property, multiplied by The average of the business/investment use for all tax years the property was leased that precede the first tax year the qualified business-use percentage is 50% or less, multiplied by The applicable percentage from Table A–20 in Appendix A . Free 2010 tax forms Maximum inclusion amount. Free 2010 tax forms   The inclusion amount cannot be more than the sum of the deductible amounts of rent for the tax year in which the lessee must include the amount in gross income. Free 2010 tax forms Inclusion amount worksheet. Free 2010 tax forms   The following worksheet is provided to help you figure the inclusion amount for leased listed property. Free 2010 tax forms Inclusion Amount Worksheet for Leased Listed Property 1. Free 2010 tax forms Fair market value   2. Free 2010 tax forms Business/investment use for first year business use is 50% or less   3. Free 2010 tax forms Multiply line 1 by line 2. Free 2010 tax forms   4. Free 2010 tax forms Rate (%) from Table A-19   5. Free 2010 tax forms Multiply line 3 by line 4. Free 2010 tax forms This is Amount A. Free 2010 tax forms   6. Free 2010 tax forms Fair market value   7. Free 2010 tax forms Average business/investment use for years property leased before the first year business use is 50% or less . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms . Free 2010 tax forms   8. Free 2010 tax forms Multiply line 6 by line 7   9. Free 2010 tax forms Rate (%) from Table A-20   10. Free 2010 tax forms Multiply line 8 by line 9. Free 2010 tax forms This is Amount B. Free 2010 tax forms   11. Free 2010 tax forms Add line 5 and line 10. Free 2010 tax forms This is your inclusion amount. Free 2010 tax forms Enter here and as other income on the form or schedule on which you originally took the deduction (for example, Schedule C or F (Form 1040), Form 1040, Form 1120, etc. Free 2010 tax forms )         Example. Free 2010 tax forms On February 1, 2011, Larry House, a calendar year taxpayer, leased and placed in service a computer with a fair market value of $3,000. Free 2010 tax forms The lease is for a period of 5 years. Free 2010 tax forms Larry does not use the computer at a regular business establishment, so it is listed property. Free 2010 tax forms His business use of the property (all of which is qualified business use) is 80% in 2011, 60% in 2012, and 40% in 2013. Free 2010 tax forms He must add an inclusion amount to gross income for 2013, the first tax year his qualified business-use percentage is 50% or less. Free 2010 tax forms The computer has a 5-year recovery period under both GDS and ADS. Free 2010 tax forms 2013 is the third tax year of the lease, so the applicable percentage from Table A-19 is −19. Free 2010 tax forms 8%. Free 2010 tax forms The applicable percentage from Table A-20 is 22. Free 2010 tax forms 0%. Free 2010 tax forms Larry's deductible rent for the computer for 2013 is $800. Free 2010 tax forms Larry uses the Inclusion amount worksheet. Free 2010 tax forms to figure the amount he must include in income for 2013. Free 2010 tax forms His inclusion amount is $224, which is the sum of −$238 (Amount A) and $462 (Amount B). Free 2010 tax forms Inclusion Amount Worksheet for Leased Listed Property 1. Free 2010 tax forms Fair market value $3,000   2. Free 2010 tax forms Business/investment use for first year business use is 50% or less 40 % 3. Free 2010 tax forms Multiply line 1 by line 2. Free 2010 tax forms 1,200   4. Free 2010 tax forms Rate (%) from Table A-19 −19. Free 2010 tax forms 8 % 5. Free 2010 tax forms Multiply line 3 by line 4. Free 2010 tax forms This is Amount A. Free 2010 tax forms −238   6. Free 2010 tax forms Fair market value 3,000   7. Free 2010 tax forms Average business/investment use for years property leased before the first year business use is 50% or less 70 % 8. Free 2010 tax forms Multiply line 6 by line 7 2,100   9. Free 2010 tax forms Rate (%) from Table A-20 22. Free 2010 tax forms 0 % 10. Free 2010 tax forms Multiply line 8 by line 9. Free 2010 tax forms This is Amount B. Free 2010 tax forms 462   11. Free 2010 tax forms Add line 5 and line 10. Free 2010 tax forms This is your inclusion amount. Free 2010 tax forms Enter here and as other income on the form or schedule on which you originally took the deduction (for example, Schedule C or F (Form 1040), Form 1040, Form 1120, etc. Free 2010 tax forms ) $224           Lease beginning in the last 9 months of your tax year. Free 2010 tax forms    The inclusion amount is subject to a special rule if all the following apply. Free 2010 tax forms The lease term begins within 9 months before the close of your tax year. Free 2010 tax forms You do not use the property predominantly (more than 50%) for qualified business use during that part of the tax year. Free 2010 tax forms The lease term continues into your next tax year. Free 2010 tax forms Under this special rule, add the inclusion amount to income in the next tax year. Free 2010 tax forms Figure the inclusion amount by taking into account the average of the business/investment use for both tax years (line 2 of the Inclusion Amount Worksheet for Leased Listed Property) and the applicable percentage for the tax year the lease term begins. Free 2010 tax forms Skip lines 6 through 9 of the worksheet and enter zero on line 10. Free 2010 tax forms Example 1. Free 2010 tax forms On August 1, 2012, Julie Rule, a calendar year taxpayer, leased and placed in service an item of listed property. Free 2010 tax forms The property is 5-year property with a fair market value of $10,000. Free 2010 tax forms Her property has a recovery period of 5 years under ADS. Free 2010 tax forms The lease is for 5 years. Free 2010 tax forms Her business use of the property was 50% in 2012 and 90% in 2013. Free 2010 tax forms She paid rent of $3,600 for 2012, of which $3,240 is deductible. Free 2010 tax forms She must include $147 in income in 2013. Free 2010 tax forms The $147 is the sum of Amount A and Amount B. Free 2010 tax forms Amount A is $147 ($10,000 × 70% × 2. Free 2010 tax forms 1%), the product of the fair market value, the average business use for 2012 and 2013, and the applicable percentage for year one from Table A-19 . Free 2010 tax forms Amount B is zero. Free 2010 tax forms Lease for less than one year. Free 2010 tax forms   A special rule for the inclusion amount applies if the lease term is less than one year and you do not use the property predominantly (more than 50%) for qualified business use. Free 2010 tax forms The amount included in income is the inclusion amount (figured as described in the preceding discussions) multiplied by a fraction. Free 2010 tax forms The numerator of the fraction is the number of days in the lease term and the denominator is 365 (or 366 for leap years). Free 2010 tax forms   The lease term for listed property other than residential rental or nonresidential real property includes options to renew. Free 2010 tax forms If you have two or more successive leases that are part of the same transaction (or a series of related transactions) for the same or substantially similar property, treat them as one lease. Free 2010 tax forms Example 2. Free 2010 tax forms On October 1, 2012, John Joyce, a calendar year taxpayer, leased and placed in service an item of listed property that is 3-year property. Free 2010 tax forms This property had a fair market value of $15,000 and a recovery period of 5 years under ADS. Free 2010 tax forms The lease term was 6 months (ending on March 31, 2013), during which he used the property 45% in business. Free 2010 tax forms He must include $71 in income in 2013. Free 2010 tax forms The $71 is the sum of Amount A and Amount B. Free 2010 tax forms Amount A is $71 ($15,000 × 45% × 2. Free 2010 tax forms 1% × 183/365), the product of the fair market value, the average business use for both years, and the applicable percentage for year one from Table A-19 , prorated for the length of the lease. Free 2010 tax forms Amount B is zero. Free 2010 tax forms Where to report inclusion amount. Free 2010 tax forms   Report the inclusion amount figured as described in the preceding discussions as other income on the same form or schedule on which you took the deduction for your rental costs. Free 2010 tax forms For example, report the inclusion amount as other income on Schedule C (Form 1040) if you took the deduction on Schedule C. Free 2010 tax forms If you took the deduction for rental costs on Form 2106, report the inclusion amount as other income on Form 1040, line 21. Free 2010 tax forms Do the Passenger Automobile Limits Apply? The depreciation deduction, including the section 179 deduction and special depreciation allowance, you can claim for a passenger automobile (defined earlier) each year is limited. Free 2010 tax forms This section describes the maximum depreciation deduction amounts for 2013 and explains how to deduct, after the recovery period, the unrecovered basis of your property that results from applying the passenger automobile limit. Free 2010 tax forms Exception for leased cars. Free 2010 tax forms   The passenger automobile limits generally do not apply to passenger automobiles leased or held for leasing by anyone regularly engaged in the business of leasing passenger automobiles. Free 2010 tax forms For information on when you are considered regularly engaged in the business of leasing listed property, including passenger automobiles, see Exception for leased property , earlier, under What Is the Business-Use Requirement . Free 2010 tax forms Maximum Depreciation Deduction The passenger automobile limits are the maximum depreciation amounts you can deduct for a passenger automobile. Free 2010 tax forms They are based on the date you placed the automobile in service. Free 2010 tax forms Passenger Automobiles The maximum deduction amounts for most passenger automobiles are shown in the following table. Free 2010 tax forms Maximum Depreciation Deduction for Passenger Automobiles Date       4th & Placed 1st 2nd 3rd Later In Service Year Year Year Years 2013 $11,1601 $5,100 $3,050 $1,875 2012 11,1601 5,100 3,050 1,875 2011 11,0602 4,900 2,950 1,775 2010 11,0602  4,900 2,950 1,775 2009 10,9603 4,800 2,850 1,775 2008 10,9603  4,800 2,850 1,775 2007 3,060 4,900 2,850 1,775 2006 2,960 4,800 2,850 1,775 2005 2,960 4,700 2,850 1,675 2004 10,6104 4,800 2,850 1,675 5/06/2003– 12/31/2003 10,7105 4,900 2,950 1,775 1/01/2003– 5/05/2003 7,6606 4,900 2,950 1,775 1If you elected not to claim any special depreciation allowance or the vehicle is not qualified property, the maximum deduction is $3,160. Free 2010 tax forms 2If you elected not to claim any special depreciation allowance or the vehicle is not qualified property, the maximum deduction is $3,060. Free 2010 tax forms 3If you elected not to claim any special depreciation allowance for the vehicle or the vehicle is not qualified property, the maximum deduction is $2,960. Free 2010 tax forms 4If you elected not to claim any special depreciation allowance for the vehicle, the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the maximum deduction is $2,960. Free 2010 tax forms 5If you acquired the vehicle before 5/06/03, the maximum deduction is $7,660. Free 2010 tax forms If you elected not to claim any special depreciation allowance for the vehicle, the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the maximum deduction is $3,060. Free 2010 tax forms 6If you elected not to claim any special depreciation allowance for the vehicle, the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the maximum deduction is $3,060. Free 2010 tax forms If your business/investment use of the automobile is less than 100%, you must reduce the maximum deduction amount by multiplying the maximum amount by the percentage of business/investment use determined on an annual basis during the tax year. Free 2010 tax forms If you have a short tax year, you must reduce the maximum deduction amount by multiplying the maximum amount by a fraction. Free 2010 tax forms The numerator of the fraction is the number of months and partial months in the short tax year and the denominator is 12. Free 2010 tax forms Example. Free 2010 tax forms On April 15, 2013, Virginia Hart bought and placed in service a new car for $14,500. Free 2010 tax forms She used the car only in her business. Free 2010 tax forms She files her tax return based on the calendar year. Free 2010 tax forms She does not elect a section 179 deduction and elected not to claim any special depreciation allowance for the car. Free 2010 tax forms Under MACRS, a car is 5-year property. Free 2010 tax forms Since she placed her car in service on April 15 and used it only for business, she uses the percentages in Table A-1 to figure her MACRS depreciation on the car. Free 2010 tax forms Virginia multiplies the $14,500 unadjusted basis of her car by 0. Free 2010 tax forms 20 to get her MACRS depreciation of $2,900 for 2013. Free 2010 tax forms This $2,900 is below the maximum depreciation deduction of $3,160 for passenger automobiles placed in service in 2013. Free 2010 tax forms She can deduct the full $2,900. Free 2010 tax forms Electric Vehicles The maximum depreciation deductions for passenger automobiles that are produced to run primarily on electricity are higher than those for other automobiles. Free 2010 tax forms The maximum deduction amounts for electric vehicles placed in service after August 5, 1997, and before January 1, 2007, are shown in the following table. Free 2010 tax forms Owners of electric vehicles placed in service after December 31, 2006, should use the table of maximum deduction amounts later for electric vehicles classified as passenger automobiles or use the table of maximum deduction amounts for trucks and vans later, for electric vehicles classified as trucks and vans. Free 2010 tax forms Maximum Depreciation Deduction For Electric Vehicles Date       4th & Placed 1st 2nd 3rd Later In Service Year Year Year Years 2006 $8,980 $14,400 $8,650 $5,225 2005 8,880 14,200 8,450 5,125 2004 31,8301 14,300 8,550 5,125 5/06/2003– 12/31/2003 32,0302 14,600 8,750 5,225 1/01/2003– 5/05/2003 22,8803 14,600 8,750 5,225 1If you elected not to claim any special depreciation allowance for the vehicle or the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the maximum deduction is $8,880. Free 2010 tax forms 2If you acquired the vehicle before 5/06/03, the maximum deduction is $22,880. Free 2010 tax forms If you elected not to claim any special depreciation allowance for the vehicle, the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the maximum deduction is $9,080. Free 2010 tax forms 3 If you elected not to claim any special depreciation allowance for the vehicle, the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the maximum deduction is $9,080. Free 2010 tax forms Trucks and Vans The maximum depreciation deductions for trucks and vans placed in service after 2002 are higher than those for other passenger automobiles. Free 2010 tax forms The maximum deduction amounts for trucks and vans are shown in the following table. Free 2010 tax forms Maximum Depreciation Deduction For Trucks and Vans Date       4th & Placed 1st 2nd 3rd Later In Service Year Year Year Years 2013 $11,3601 $5,400 $3,250 $1,975 2012 11,3601 5,300 3,150 1,875 2011 11,2602 5,200 3,150 1,875 2010 11,1603 5,100 3,050 1,875 2009 11,0604 4,900 2,950 1,775 2008 11,1605 5,100 3,050 1,875 2007 3,260 5,200 3,050 1,875 2006 3,260 5,200 3,150 1,875 2005 3,260 5,200 3,150 1,875 2004 10,9106 5,300 3,150 1,875 5/06/2003– 12/31/2003 11,0107 5,400 3,250 1,975 1/01/2003– 5/05/2003 7,9608 5,400 3,250 1,975 1 If you elected not to claim any special depreciation allowance or the vehicle is not qualified property, the maximum deduction is $3,360. Free 2010 tax forms 2 If you elected not to claim any special depreciation allowance or the vehicle is not qualified property, the maximum deduction is $3,260. Free 2010 tax forms 3 If you elected not to claim any special depreciation allowance or the vehicle is not qualified property, the maximum deduction is $3,160. Free 2010 tax forms 4 If you elect not to claim any special depreciation allowance for the vehicle or the vehicle is not qualified property, the maximum deduction is $3,060. Free 2010 tax forms 5If you elected not to claim any special depreciation allowance for the vehicle or the vehicle is not qualified property, the maximum deduction is $3,160. Free 2010 tax forms 6If you elected not to claim any special depreciation allowance for the vehicle, the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, or the maximum deduction is $3,260. Free 2010 tax forms 7 If you acquired the vehicle before 5/06/03, the maximum deduction is $7,960. Free 2010 tax forms If you elected not to claim any special depreciation allowance for the vehicle, the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the maximum deduction is $3,360. Free 2010 tax forms 8 If you elected not to claim any special depreciation allowance for the vehicle, the vehicle is not qualified property, or the vehicle is qualified Liberty Zone property, the maximum deduction is $3,360. Free 2010 tax forms Depreciation Worksheet for Passenger Automobiles You can use the following worksheet to figure your depreciation deduction using the percentage tables. Free 2010 tax forms Then use the information from this worksheet to prepare Form 4562. Free 2010 tax forms Depreciation Worksheet for Passenger Automobiles   Part I   1. Free 2010 tax forms MACRS system (GDS or ADS)     2. Free 2010 tax forms Property class     3. Free 2010 tax forms Date placed in service     4. Free 2010 tax forms Recovery period     5. Free 2010 tax forms Method and convention     6. Free 2010 tax forms Depreciation rate (from tables)     7. Free 2010 tax forms Maximum depreciation deduction for this year from the appropriate table       8. Free 2010 tax forms Business/investment-use percentage       9. Free 2010 tax forms Multiply line 7 by line 8. Free 2010 tax forms This is your adjusted maximum depreciation deduction       10. Free 2010 tax forms Section 179 deduction claimed this year (not more than line 9). Free 2010 tax forms Enter -0- if this is not the year you placed the car in service. Free 2010 tax forms         Note. Free 2010 tax forms  1) If line 10 is equal to line 9, stop here. Free 2010 tax forms Your combined section 179 and depreciation deduction (including your special depreciation allowance) is limited to the amount on line 9. Free 2010 tax forms  2) If line 10 is less than line 9, complete Part II. Free 2010 tax forms   Part II   11. Free 2010 tax forms Subtract line 10 from line 9. Free 2010 tax forms This is the limit on the amount you can deduct for depreciation (including any special depreciation allowance )       12. Free 2010 tax forms Cost or other basis (reduced by any alternative motor vehicle credit 1or credit for electric vehicles 2)       13. Free 2010 tax forms Multiply line 12 by line 8. Free 2010 tax forms This is your business/investment cost       14. Free 2010 tax forms Section 179 deduction claimed in the year you placed the car in service       15. Free 2010 tax forms Subtract line 14 from line 13. Free 2010 tax forms This is your tentative basis for depreciation       16. Free 2010 tax forms Multiply line 15 by . Free 2010 tax forms 50 if the 50% special depreciation allowance applies. Free 2010 tax forms This is your special depreciation allowance. Free 2010 tax forms Enter -0- if this is not the year you placed the car in service, the car is not qualified property, or you elected not to claim a special depreciation allowance       Note 1) If line 16 is equal to line 11, stop here. Free 2010 tax forms Your depreciation deduction (including your special depreciation allowance) is limited to the amount on line 11. Free 2010 tax forms  2) If line 16 is less than line 11, complete Part III. Free 2010 tax forms   Part III   17. Free 2010 tax forms Subtract line 16 from 11. Free 2010 tax forms This is the limit on the amount you can deduct for MACRS depreciation       18. Free 2010 tax forms Subtract line 16 from line 15. Free 2010 tax forms This is your basis for depreciation. Free 2010 tax forms       19. Free 2010 tax forms Multiply line 18 by line 6. Free 2010 tax forms This is your tentative MACRS depreciation deduction. Free 2010 tax forms       20. Free 2010 tax forms Enter the lesser of line 17 or line 19. Free 2010 tax forms This is your MACRS depreciation deduction. Free 2010 tax forms     1 When figuring the amount to enter on line 12, do not reduce your cost or other basis by any section 179 deduction you claimed for your car. Free 2010 tax forms 2 Reduce the basis by the lesser of $4,000 or 10% of the cost of the vehicle even if the credit is less than that amount. Free 2010 tax forms             Deductions After the Recovery Period If the depreciation deductions for your automobile are reduced under the passenger automobile limits, you will have unrecovered basis in your automobile at the end of the recovery period. Free 2010 tax forms If you continue to use the automobile for business, you can deduct that unrecovered basis after the recovery period ends. Free 2010 tax forms You can claim a depreciation deduction in each succeeding tax year until you recover your full basis in the car. Free 2010 tax forms The maximum amount you can deduct each year is determined by the date you placed the car in service and your business/investment-use percentage. Free 2010 tax forms See Maximum Depreciation Deduction , earlier. Free 2010 tax forms Unrecovered basis is the cost or other basis of the passenger automobile reduced by any clean-fuel vehicle deduction, electric vehicle credit, depreciation, and section 179 deductions that would have been allowable if you had used the car 100% for business and investment use and the passenger automobile limits had not applied. Free 2010 tax forms You cannot claim a depreciation deduction for listed property other than passenger automobiles after the recovery period ends. Free 2010 tax forms There is no unrecovered basis at the end of the recovery period because you are considered to have used this property 100% for business and investment purposes during all of the recovery period. Free 2010 tax forms Example. Free 2010 tax forms In May 2007, you bought and placed in service a car costing $31,500. Free 2010 tax forms The car was 5-year property under GDS (MACRS). Free 2010 tax forms You did not elect a section 179 deduction and elected not to claim any special depreciation allowance for the car. Free 2010 tax forms You used the car exclusively for business during the recovery period (2007 through 2012). Free 2010 tax forms You figured your depreciation as shown below. Free 2010 tax forms Year Percentage Amount Limit   Allowed 2007 20. Free 2010 tax forms 0% $6,300 $2,960   $2,960 2008 32. Free 2010 tax forms 0 10,080 4,800   4,800 2009 19. Free 2010 tax forms 2 6,048 2,850   2,850 2010 11. Free 2010 tax forms 52 3,629 1,675   1,675 2011 11. Free 2010 tax forms 52 3,629 1,675   1,675 2012 5. Free 2010 tax forms 76 1,814 1,675   1,675 Total   $15,635 At the end of 2012, you had an unrecovered basis of $15,865 ($31,500 − $15,635). Free 2010 tax forms If in 2013 and later years you continue to use the car 100% for business, you can deduct each year the lesser of $1,675 or your remaining unrecovered basis. Free 2010 tax forms If your business use of the car had been less than 100% during any year, your depreciation deduction would have been less than the maximum amount allowable for that year. Free 2010 tax forms However, in figuring your unrecovered basis in the car, you would still reduce your basis by the maximum amount allowable as if the business use had been 100%. Free 2010 tax forms For example, if you had used your car 60% for business instead of 100%, your allowable depreciation deductions would have been $9,519 ($15,865 × 60%), but you still would have to reduce your basis by $15,865 to determine your unrecovered basis. Free 2010 tax forms Deductions For Passenger Automobiles Acquired in a Trade-in If you acquire a passenger automobile in a trade-in, depreciate the carryover basis separately as if the trade-in did not occur. Free 2010 tax forms Depreciate the part of the new automobile's basis that exceeds its carryover basis (excess basis) as if it were newly placed in service property. Free 2010 tax forms This excess basis is the additional cash paid for the new automobile in the trade-in. Free 2010 tax forms The depreciation figured for the two components of the basis (carryover basis and excess basis) is subject to a single passenger automobile limit. Free 2010 tax forms Special rules apply in determining the passenger automobile limits. Free 2010 tax forms These rules and examples are discussed in section 1. Free 2010 tax forms 168(i)-6(d)(3) of the regulations. Free 2010 tax forms Instead of figuring depreciation for the carryover basis and the excess basis separately, you can elect to treat the old automobile as disposed of and both of the basis components for the new automobile as if placed in service at the time of the trade-in. Free 2010 tax forms For more information, including how to make this election, see Election out under Property Acquired in a Like-kind Exchange or Involuntary Conversion in chapter 4 and sections 1. Free 2010 tax forms 168(i)-6(i) and 1. Free 2010 tax forms 168(i)-6(j) of the regulations. Free 2010 tax forms What Records Must Be Kept? You cannot take any depreciation or section 179 deduction for the use of listed property unless you can prove your business/investment use with adequate records or with sufficient evidence to support your own statements. Free 2010 tax forms For listed property, you must keep records for as long as any recapture can still occur. Free 2010 tax forms Recapture can occur in any tax year of the recovery period. Free 2010 tax forms Adequate Records To meet the adequate records requirement, you must maintain an account book, diary, log, statement of expense, trip sheet, or similar record or other documentary evidence that, together with the receipt, is sufficient to establish each element of an expenditure or use. Free 2010 tax forms You do not have to record information in an account book, diary, or similar record if the information is already shown on the receipt. Free 2010 tax forms However, your records should back up your receipts in an orderly manner. Free 2010 tax forms Elements of expenditure or use. Free 2010 tax forms   Your records or other documentary evidence must support all the following. Free 2010 tax forms The amount of each separate expenditure, such as the cost of acquiring the item, maintenance and repair costs, capital improvement costs, lease payments, and any other expenses. Free 2010 tax forms The amount of each business and investment use (based on an appropriate measure, such as mileage for vehicles and time for other listed property), and the total use of the property for the tax year. Free 2010 tax forms The date of the expenditure or use. Free 2010 tax forms The business or investment purpose for the expenditure or use. Free 2010 tax forms   Written documents of your expenditure or use are generally better evidence than oral statements alone. Free 2010 tax forms You do not have to keep a daily log. Free 2010 tax forms However, some type of record containing the elements of an expenditure or the business or investment use of listed property made at or near the time of the expenditure or use and backed up by other documents is preferable to a statement you prepare later. Free 2010 tax forms Timeliness. Free 2010 tax forms   You must record the elements of an expenditure or use at the time you have full knowledge of the elements. Free 2010 tax forms An expense account statement made from an account book, diary, or similar record prepared or maintained at or near the time of the expenditure or use generally is considered a timely record if, in the regular course of business: The statement is given by an employee to the employer, or The statement is given by an independent contractor to the client or customer. Free 2010 tax forms   For example, a log maintained on a weekly basis, that accounts for use during the week, will be considered a record made at or near the time of use. Free 2010 tax forms Business purpose supported. Free 2010 tax forms   Generally, an adequate record of business purpose must be in the form of a written statement. Free 2010 tax forms However, the amount of detail necessary to establish a business purpose depends on the facts and circumstances of each case. Free 2010 tax forms A written explanation of the business purpose will not be required if the purpose can be determined from the surrounding facts and circumstances. Free 2010 tax forms For example, a salesperson visiting customers on an established sales route will not normally need a written explanation of the business purpose of his or her travel. Free 2010 tax forms Business use supported. Free 2010 tax forms   An adequate record contains enough information on each element of every business or investment use. Free 2010 tax forms The amount of detail required to support the use depends on the facts and circumstances. Free 2010 tax forms For example, a taxpayer who uses a truck for both business and personal purposes and whose only business use of the truck is to make customer deliveries on an established route can satisfy the requirement by recording the length of the route, including the total number of miles driven during the tax year and the date of each trip at or near the time of the trips. Free 2010 tax forms   Although you generally must prepare an adequate written record, you can prepare a record of the business use of listed property in a computer memory device that uses a logging program. Free 2010 tax forms Separate or combined expenditures or uses. Free 2010 tax forms   Each use by you normally is considered a separate use. Free 2010 tax forms However, you can combine repeated uses as a single item. Free 2010 tax forms   Record each expenditure as a separate item. Free 2010 tax forms Do not combine it with other expenditures. Free 2010 tax forms If you choose, however, you can combine amounts you spent for the use of listed property during a tax year, such as for gasoline or automobile repairs. Free 2010 tax forms If you combine these expenses, you do not need to support the business purpose of each expense. Free 2010 tax forms Instead, you can divide the expenses based on the total business use of the listed property. Free 2010 tax forms   You can account for uses that can be considered part of a single use, such as a round trip or uninterrupted business use, by a single record. Free 2010 tax forms For example, you can account for the use of a truck to make deliveries at several locations that begin and end at the business premises and can include a stop at the business in between deliveries by a single record of miles driven. Free 2010 tax forms You can account for the use of a passenger automobile by a salesperson for a business trip away from home over a period of time by a single record of miles traveled. Free 2010 tax forms Minimal personal use (such as a stop for lunch between two business stops) is not an interruption of business use. Free 2010 tax forms Confidential information. Free 2010 tax forms   If any of the information on the elements of an expenditure or use is confidential, you do not need to include it in the account book or similar record if you record it at or near the time of the expenditure or use. Free 2010 tax forms You must keep it elsewhere and make it available as support to the IRS director for your area on request. Free 2010 tax forms Substantial compliance. Free 2010 tax forms   If you have not fully supported a particular element of an expenditure or use, but have complied with the adequate records requirement for the expenditure or use to the satisfaction of the IRS director for your area, you can establish this element by any evidence the IRS director for your area deems adequate. Free 2010 tax forms   If you fail to establish to the satisfaction of the IRS director for your area that you have substantially complied with the adequate records requirement for an element of an expenditure or use, you must establish the element as follows. Free 2010 tax forms By your own oral or written statement containing detailed information as to the element. Free 2010 tax forms By other evidence sufficient to establish the element. Free 2010 tax forms   If the element is the cost or amount, time, place, or date of an expenditure or use, its supporting evidence must be direct evidence, such as oral testimony by witnesses or a written statement setting forth detailed information about the element or the documentary evidence. Free 2010 tax forms If the element is the business purpose of an expenditure, its supporting evidence can be circumstantial evidence. Free 2010 tax forms Sampling. Free 2010 tax forms   You can maintain an adequate record for part of a tax year and use that record to support your business and investment use of listed property for the entire tax year if it can be shown by other evidence that the periods for which you maintain an adequate record are representative of the use throughout the year. Free 2010 tax forms Example 1. Free 2010 tax forms Denise Williams, a sole proprietor and calendar year taxpayer, operates an interior decorating business out of her home. Free 2010 tax forms She uses her automobile for local business visits to the homes or offices of clients, for meetings with suppliers and subcontractors, and to pick up and deliver items to clients. Free 2010 tax forms There is no other business use of the automobile, but she and family members also use it for personal purposes. Free 2010 tax forms She maintains adequate records for the first 3 months of the year showing that 75% of the automobile use was for business. Free 2010 tax forms Subcontractor invoices and paid bills show that her business continued at approximately the same rate for the rest of the year. Free 2010 tax forms If there is no change in circumstances, such as the purchase of a second car for exclusive use in her business, the determination that her combined business/investment use of the automobile for the tax year is 75% rests on sufficient supporting evidence. Free 2010 tax forms Example 2. Free 2010 tax forms Assume the same facts as in Example 1, except that Denise maintains adequate records during the first week of every month showing that 75% of her use of the automobile is for business. Free 2010 tax forms Her business invoices show that her business continued at the same rate during the later weeks of each month so that her weekly records are representative of the automobile's business use throughout the month. Free 2010 tax forms The determination that her business/investment use of the automobile for the tax year is 75% rests on sufficient supporting evidence. Free 2010 tax forms Example 3. Free 2010 tax forms Bill Baker, a sole proprietor and calendar year taxpayer, is a salesman in a large metropolitan area for a company that manufactures household products. Free 2010 tax forms For the first 3 weeks of each month, he occasionally uses his own automobile for business travel within the metropolitan area. Free 2010 tax forms During these weeks, his business use of the automobile does not follow a consistent pattern. Free 2010 tax forms During the fourth week of each month, he delivers all business orders taken during the previous month. Free 2010 tax forms The business use of his automobile, as supported by adequate records, is 70% of its total use during that fourth week. Free 2010 tax forms The determination based on the record maintained during the fourth week of the month that his business/investment use of the automobile for the tax year is 70% does not rest on sufficient supporting evidence because his use during that week is not representative of use during other periods. Free 2010 tax forms Loss of records. Free 2010 tax forms   When you establish that failure to produce adequate records is due to loss of the records through circumstances beyond your control, such as through fire, flood, earthquake, or other casualty, you have the right to support a deduction by reasonable reconstruction of your expenditures and use. Free 2010 tax forms How Is Listed Property Information Reported? You must provide the information about your listed property requested in Part V of Form 4562, Section A, if you claim either of the following deductions. Free 2010 tax forms Any deduction for a vehicle. Free 2010 tax forms A depreciation deduction for any other listed property. Free 2010 tax forms If you claim any deduction for a vehicle, you also must provide the information requested in Section B. Free 2010 tax forms If you provide the vehicle for your employee's use, the employee must give you this information. Free 2010 tax forms If you provide any vehicle for use by an employee, you must first answer the questions in Section C to see if you meet an exception to completing Section B for that vehicle. Free 2010 tax forms Vehicles used by your employees. Free 2010 tax forms   You do not have to complete Section B, Part V, for vehicles used by your employees who are not more-than-5% owners or related persons if you meet at least one of the following requirements. Free 2010 tax forms You maintain a written policy statement that prohibits one of the following uses of the vehicles. Free 2010 tax forms All personal use including commuting. Free 2010 tax forms Personal use, other than commuting, by employees who are not officers, directors, or 1%-or-more owners. Free 2010 tax forms You treat all use of the vehicles by your employees as personal use. Free 2010 tax forms You provide more than five vehicles for use by your employees, and you keep in your records the information on their use given to you by the employees. Free 2010 tax forms For demonstrator automobiles provided to full-time salespersons, you maintain a written policy statement that limits the total mileage outside the salesperson's normal working hours and prohibits use of the automobile by anyone else, for vacation trips, or to store personal possessions. Free 2010 tax forms Exceptions. Free 2010 tax forms   If you file Form 2106, 2106-EZ, or Schedule C-EZ (Form 1040), and you are not required to file Form 4562, report information about listed property on that form and not on Form 4562. Free 2010 tax forms Also, if you file Schedule C (Form 1040) and are claiming the standard mileage rate or actual vehicle expenses (except depreciation) and you are not required to file Form 4562 for any other reason, report vehicle information in Part IV of Schedule C and not on Form 4562. Free 2010 tax forms Prev  Up  Next   Home   More Online Publications