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E File 2011 Tax Return In 2013

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E File 2011 Tax Return In 2013

E file 2011 tax return in 2013 Publication 515 - Introductory Material Table of Contents Future Developments What's New Reminders IntroductionOrdering forms and publications. E file 2011 tax return in 2013 Tax questions. E file 2011 tax return in 2013 Useful Items - You may want to see: Future Developments For the latest information about developments related to Publication 515, such as legislation enacted after it was published, go to www. E file 2011 tax return in 2013 irs. E file 2011 tax return in 2013 gov/pub515. E file 2011 tax return in 2013 What's New Deposit interest paid to certain nonresident alien individuals. E file 2011 tax return in 2013  New rules apply to reporting of deposit interest paid to certain nonresident alien individuals on or after January 1, 2013. E file 2011 tax return in 2013 Deposit interest of $10 or more paid to certain nonresident alien individuals must be reported on Form 1042–S. E file 2011 tax return in 2013 See Deposit interest paid to certain nonresident alien individuals in 2013. E file 2011 tax return in 2013 Portfolio interest. E file 2011 tax return in 2013 . E file 2011 tax return in 2013  The rules determining whether interest is considered portfolio interest changed for obligations issued after March 18, 2012. E file 2011 tax return in 2013 Generally, interest paid on nonregistered (bearer) bonds will not be treated as portfolio interest. E file 2011 tax return in 2013 See Portfolio interest. E file 2011 tax return in 2013 U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 real property interest. E file 2011 tax return in 2013  Generally, the treatment of a regulated investment company (RIC) as a qualified investment entity (QIE) was scheduled to expire at the end of 2011. E file 2011 tax return in 2013 The provision has been extended through 2013. E file 2011 tax return in 2013 The special rules that apply to distributions from a QIE attributable to the gain from the sale or exchange of a U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 real property interest will continue to apply to any distribution from a RIC. E file 2011 tax return in 2013 See Qualified investment entities under U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 Real Property Interest. E file 2011 tax return in 2013 Interest-related dividends and short-term capital gain dividends received from mutual funds. E file 2011 tax return in 2013  The exemption from withholding on certain interest-related dividends and short-term capital gain dividends paid by a mutual fund or other regulated investment company was scheduled to expire at the end of 2011. E file 2011 tax return in 2013 These provisions have been extended through 2013. E file 2011 tax return in 2013 Partnership withholding rate on effectively connected income. E file 2011 tax return in 2013  For 2013, the rate for withholding on noncorporate partners has increased to 39. E file 2011 tax return in 2013 6%. E file 2011 tax return in 2013 The rate for corporate partners remains 35%. E file 2011 tax return in 2013 Reminders Exemption from requirement to withhold for certain payments to qualified securities lenders. E file 2011 tax return in 2013  If you made U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 -source substitute dividend payments to qualified securities lenders, and these payments are part of a chain of substitute dividend payments, you may be exempt from withholding tax on the payments. E file 2011 tax return in 2013 See Amounts paid to qualified securities lenders . E file 2011 tax return in 2013 Electronic deposits. E file 2011 tax return in 2013  You must make all deposits of taxes electronically. E file 2011 tax return in 2013 Substitute forms. E file 2011 tax return in 2013  Any substitute forms you use must comply with the requirements in Publication 1179, General Rules and Specifications for Substitute Forms 1096, 1098, 1099, 5498, and Certain Other Information Returns. E file 2011 tax return in 2013 If they do not, the forms may be rejected as incorrect and the IRS may impose penalties. E file 2011 tax return in 2013 See Penalties. E file 2011 tax return in 2013 Filing electronically. E file 2011 tax return in 2013  If you file Form 1042-S electronically, you will use the Filing Information Returns Electronically (FIRE) system. E file 2011 tax return in 2013 You get to the system through the Internet at fire. E file 2011 tax return in 2013 irs. E file 2011 tax return in 2013 gov. E file 2011 tax return in 2013 For files submitted on the FIRE system, it is the responsibility of the filer to verify the results of the transmission within 5 business days. E file 2011 tax return in 2013 The IRS will not mail error reports for files that are bad. E file 2011 tax return in 2013 Qualified intermediaries. E file 2011 tax return in 2013  A branch of a financial institution may not act as a qualified intermediary in a country that does not have approved know-your-customer rules. E file 2011 tax return in 2013 See Qualified intermediary under Foreign Intermediaries. E file 2011 tax return in 2013 Requests for extensions on Form 8809 must be filed electronically. E file 2011 tax return in 2013  Requests on Form 8809 for an extension of time to file Form 1042–S must be made electronically if the request is for more than one payer. E file 2011 tax return in 2013 See Extension to file Form 1042-S with the IRS. E file 2011 tax return in 2013 Photographs of missing children. E file 2011 tax return in 2013  The Internal Revenue Service is a proud partner with the National Center for Missing and Exploited Children. E file 2011 tax return in 2013 Photographs of missing children selected by the Center may appear in this publication on pages that would otherwise be blank. E file 2011 tax return in 2013 You can help bring these children home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child. E file 2011 tax return in 2013 Introduction This publication is for withholding agents who pay income to foreign persons, including nonresident aliens, foreign corporations, foreign partnerships, foreign trusts, foreign estates, foreign governments, and international organizations. E file 2011 tax return in 2013 Specifically, it describes the persons responsible for withholding (withholding agents), the types of income subject to withholding, and the information return and tax return filing obligations of withholding agents. E file 2011 tax return in 2013 In addition to discussing the rules that apply generally to payments of U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 source income to foreign persons, it also contains sections on the withholding that applies to the disposition of U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 real property interests and the withholding by partnerships on income effectively connected with the active conduct of a U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 trade or business. E file 2011 tax return in 2013 Beginning in 2014, additional withholding rules become effective under Chapter 4 of the Internal Revenue Code as added by the Foreign Account Tax Compliance Act (FATCA). E file 2011 tax return in 2013 U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 withholding agents will be required to withhold on certain types of payments made to foreign financial institutions that do not enter into an agreement with the IRS. E file 2011 tax return in 2013 For information on these provisions, go to www. E file 2011 tax return in 2013 irs. E file 2011 tax return in 2013 gov/fatca. E file 2011 tax return in 2013 Comments and suggestions. E file 2011 tax return in 2013   We welcome your comments about this publication and your suggestions for future editions. E file 2011 tax return in 2013   You can write to us at the following address: Internal Revenue Service Business Forms and Publications Branch SE:W:CAR:MP:T:B 1111 Constitution Ave. E file 2011 tax return in 2013 NW, IR-6526 Washington, DC 20224   We respond to many letters by telephone. E file 2011 tax return in 2013 Therefore, it would be helpful if you would include your daytime phone number, including the area code, in your correspondence. E file 2011 tax return in 2013   You can email us at taxforms@irs. E file 2011 tax return in 2013 gov. E file 2011 tax return in 2013 Please put “Publications Comment” on the subject line. E file 2011 tax return in 2013 You can also send us comments from www. E file 2011 tax return in 2013 irs. E file 2011 tax return in 2013 gov/formspubs/. E file 2011 tax return in 2013 Select “Comment on Tax Forms and Publications” under “Information About. E file 2011 tax return in 2013 ”   Although we cannot respond individually to each comment received, we do appreciate your feedback and will consider your comments as we revise our tax products. E file 2011 tax return in 2013 Ordering forms and publications. E file 2011 tax return in 2013   Visit www. E file 2011 tax return in 2013 irs. E file 2011 tax return in 2013 gov/formspubs/ to download forms and publications, call 1-800-TAX-FORM (1-800-829-3676), or write to the address below and receive a response within 10 days after your request is received. E file 2011 tax return in 2013 Internal Revenue Service 1201 N. E file 2011 tax return in 2013 Mitsubishi Motorway Bloomington, IL 61705-6613 Tax questions. E file 2011 tax return in 2013   If you have a tax question, check the information available on IRS. E file 2011 tax return in 2013 gov or call 1-800-829-1040. E file 2011 tax return in 2013 We cannot answer tax questions sent to either of the above addresses. E file 2011 tax return in 2013 Useful Items - You may want to see: Publication 15 (Circular E), Employer's Tax Guide 15-A Employer's Supplemental Tax Guide 15-B Employer's Tax Guide to Fringe Benefits 51 (Circular A), Agricultural Employer's Tax Guide 519 U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 Tax Guide for Aliens 901 U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 Tax Treaties Form (and Instructions) SS-4 Application for Employer Identification Number W-2 Wage and Tax Statement W-4 Employee's Withholding Allowance Certificate W-4P Withholding Certificate for Pension or Annuity Payments W-7 Application for IRS Individual Taxpayer Identification Number W-8BEN Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding W-8ECI Certificate of Foreign Person's Claim That Income Is Effectively Connected With the Conduct of a Trade or Business in the United States W-8EXP Certificate of Foreign Government or Other Foreign Organization for United States Tax Withholding W-8IMY Certificate of Foreign Intermediary, Foreign Flow-Through Entity, or Certain U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 Branches for United States Tax Withholding 941 Employer's QUARTERLY Federal Tax Return 1042 Annual Withholding Tax Return for U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 Source Income of Foreign Persons 1042-S Foreign Person's U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 Source Income Subject to Withholding 1042-T Annual Summary and Transmittal of Forms 1042-S See How To Get Tax Help at the end of this publication, for information about getting publications and forms. E file 2011 tax return in 2013 Prev  Up  Next   Home   More Online Publications Skip to content
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Recalls API Server

When you're buying and using products, safety comes first.

Access the Data

Use our Recalls API to tap into a list of car, drug, food, and product safety data and recalls.

See the most recent recalls in JSON or RSS.

You can also see how this data is used when searching for recalls on USA.gov.

Contribute to the Code

The server code that runs our Recalls API is here on Github. If you're a Ruby developer, keep reading. Fork this repo to add features (such as additional datasets) or fix bugs.

Ruby

This code is currently tested against Ruby 2.1.

Gems

We use bundler to manage gems. You can install bundler and other required gems like this:

gem install bundler
bundle install

Solr

We're using Solr for fulltext search. You can start/stop/reindex Solr like this:

bundle exec rake sunspot:solr:start
bundle exec rake sunspot:solr:stop
bundle exec rake sunspot:solr:run
bundle exec rake sunspot:solr:reindex

Database

database.yml assumes you have a local database server up and running (preferably MySQL >= 5.1.65), accessible from user 'root' with no password.

Create and setup your development and test databases:

bundle exec rake db:setup
bundle exec rake db:setup RAILS_ENV=test

Seed data

Populate recall data for your development database:

bundle exec rake usagov:recalls:import_cdc_data
bundle exec rake usagov:recalls:import_cpsc_data
bundle exec rake usagov:recalls:import_nhtsa_data

You need to run these tasks daily to receive the latest recalls data.

Running it

Fire up a server and try it all out:

bundle exec rails s

http://127.0.0.1:3000/search.json?query=stroller

API Versioning

We support API versioning with json format. The current version is v1.

You can specify a a specific JSON version of recalls data like this:

curl -H 'Accept: application/vnd.usagov.recalls.v1' http://localhost:3000/search.json

Parameters

Seven generic parameters are accepted: (1) query, (2) organization, (3) start_date, (4) end_date, (5) page, (6) per_page, and (7) sort. There are additional parameters that are specific to food, product, and car safety recalls. None are required.

Full documentation on the parameters is in our Recalls API documentation.

Tests

Tests require a Solr server to be spun up.

bundle exec rake sunspot:solr:start RAILS_ENV=test

Make sure the tests run:

bundle exec rake spec

Code Coverage

We track test coverage of the codebase over time, to help identify areas where we could write better tests and to see when poorly tested code got introduced.

After running your tests, view the report by opening coverage/rcov/index.html in your browser.

Click around on the files that have < 100% coverage to see what lines weren't exercised.

License

This project is covered under the terms of the GNU General Public License, version 2 or later.

Terms of Use

By accessing this Recalls API server, you agree to our Terms of Service.

Feedback

You can send feedback via Github Issues.


Something went wrong with that request. Please try again.

The E File 2011 Tax Return In 2013

E file 2011 tax return in 2013 Publication 15-A - Main Content Table of Contents 1. E file 2011 tax return in 2013 Who Are Employees?Independent Contractors Common-Law Employees Statutory Employees Statutory Nonemployees Misclassification of Employees 2. E file 2011 tax return in 2013 Employee or Independent Contractor?Common-Law Rules Industry Examples 3. E file 2011 tax return in 2013 Employees of Exempt OrganizationsSocial security and Medicare taxes. E file 2011 tax return in 2013 FUTA tax. E file 2011 tax return in 2013 4. E file 2011 tax return in 2013 Religious Exemptions and Special Rules for MinistersForm W-2. E file 2011 tax return in 2013 Self-employed. E file 2011 tax return in 2013 Employees. E file 2011 tax return in 2013 5. E file 2011 tax return in 2013 Wages and Other CompensationRelocating for Temporary Work Assignments Employee Achievement Awards Scholarship and Fellowship Payments Outplacement Services Withholding for Idle Time Back Pay Supplemental Unemployment Benefits Golden Parachute Payments Interest-Free and Below-Market-Interest-Rate Loans Leave Sharing Plans Nonqualified Deferred Compensation Plans Tax-Sheltered Annuities Contributions to a Simplified Employee Pension (SEP) SIMPLE Retirement Plans 6. E file 2011 tax return in 2013 Sick Pay ReportingSick Pay Payments That Are Not Sick Pay Sick Pay Plan Third-Party Payers of Sick Pay Social Security, Medicare, and FUTA Taxes on Sick Pay Income Tax Withholding on Sick Pay Depositing and Reporting Example of Figuring and Reporting Sick Pay 7. E file 2011 tax return in 2013 Special Rules for Paying TaxesCommon Paymaster Agents Reporting Agents Employee's Portion of Taxes Paid by Employer International Social Security Agreements 8. E file 2011 tax return in 2013 Pensions and AnnuitiesFederal Income Tax Withholding 9. E file 2011 tax return in 2013 Alternative Methods for Figuring WithholdingTerm of continuous employment. E file 2011 tax return in 2013 Formula Tables for Percentage Method Withholding (for Automated Payroll Systems) Wage Bracket Percentage Method Tables (for Automated Payroll Systems) Combined Federal Income Tax, Employee Social Security Tax, and Employee Medicare Tax Withholding Tables 10. E file 2011 tax return in 2013 Tables for Withholding on Distributions of Indian Gaming Profits to Tribal MembersWithholding Tables How To Get Tax Help 1. E file 2011 tax return in 2013 Who Are Employees? Before you can know how to treat payments that you make to workers for services, you must first know the business relationship that exists between you and the person performing the services. E file 2011 tax return in 2013 The person performing the services may be: An independent contractor, A common-law employee, A statutory employee, or A statutory nonemployee. E file 2011 tax return in 2013 This discussion explains these four categories. E file 2011 tax return in 2013 A later discussion, Employee or Independent Contractor in section 2, points out the differences between an independent contractor and an employee and gives examples from various types of occupations. E file 2011 tax return in 2013 If an individual who works for you is not an employee under the common-law rules (see section 2), you generally do not have to withhold federal income tax from that individual's pay. E file 2011 tax return in 2013 However, in some cases you may be required to withhold under the backup withholding requirements on these payments. E file 2011 tax return in 2013 See Publication 15 (Circular E) for information on backup withholding. E file 2011 tax return in 2013 Independent Contractors People such as doctors, veterinarians, and auctioneers who follow an independent trade, business, or profession in which they offer their services to the public, are generally not employees. E file 2011 tax return in 2013 However, whether such people are employees or independent contractors depends on the facts in each case. E file 2011 tax return in 2013 The general rule is that an individual is an independent contractor if you, the person for whom the services are performed, have the right to control or direct only the result of the work and not the means and methods of accomplishing the result. E file 2011 tax return in 2013 Common-Law Employees Under common-law rules, anyone who performs services for you is generally your employee if you have the right to control what will be done and how it will be done. E file 2011 tax return in 2013 This is so even when you give the employee freedom of action. E file 2011 tax return in 2013 What matters is that you have the right to control the details of how the services are performed. E file 2011 tax return in 2013 For a discussion of facts that indicate whether an individual providing services is an independent contractor or employee, see section 2. E file 2011 tax return in 2013 If you have an employer-employee relationship, it makes no difference how it is labeled. E file 2011 tax return in 2013 The substance of the relationship, not the label, governs the worker's status. E file 2011 tax return in 2013 It does not matter whether the individual is employed full time or part time. E file 2011 tax return in 2013 For employment tax purposes, no distinction is made between classes of employees. E file 2011 tax return in 2013 Superintendents, managers, and other supervisory personnel are all employees. E file 2011 tax return in 2013 An officer of a corporation is generally an employee; however, an officer who performs no services or only minor services, and neither receives nor is entitled to receive any pay, is not considered an employee. E file 2011 tax return in 2013 A director of a corporation is not an employee with respect to services performed as a director. E file 2011 tax return in 2013 You generally have to withhold and pay income, social security, and Medicare taxes on wages that you pay to common-law employees. E file 2011 tax return in 2013 However, the wages of certain employees may be exempt from one or more of these taxes. E file 2011 tax return in 2013 See Employees of Exempt Organizations (section 3) and Religious Exemptions and Special Rules for Ministers (section 4). E file 2011 tax return in 2013 Leased employees. E file 2011 tax return in 2013   Under certain circumstances, a firm that furnishes workers to other firms is the employer of those workers for employment tax purposes. E file 2011 tax return in 2013 For example, a temporary staffing service may provide the services of secretaries, nurses, and other similarly trained workers to its clients on a temporary basis. E file 2011 tax return in 2013   The staffing service enters into contracts with the clients under which the clients specify the services to be provided and a fee is paid to the staffing service for each individual furnished. E file 2011 tax return in 2013 The staffing service has the right to control and direct the worker's services for the client, including the right to discharge or reassign the worker. E file 2011 tax return in 2013 The staffing service hires the workers, controls the payment of their wages, provides them with unemployment insurance and other benefits, and is the employer for employment tax purposes. E file 2011 tax return in 2013 For information on employee leasing as it relates to pension plan qualification requirements, see Leased employee in Publication 560, Retirement Plans for Small Business. E file 2011 tax return in 2013 Additional information. E file 2011 tax return in 2013   For more information about the treatment of special types of employment, the treatment of special types of payments, and similar subjects, see Publication 15 (Circular E) or Publication 51 (Circular A), Agricultural Employer's Tax Guide. E file 2011 tax return in 2013 Statutory Employees If workers are independent contractors under the common law rules, such workers may nevertheless be treated as employees by statute, (also known as “statutory employees”) for certain employment tax purposes. E file 2011 tax return in 2013 This would happen if they fall within any one of the following four categories and meet the three conditions described next under Social security and Medicare taxes . E file 2011 tax return in 2013 A driver who distributes beverages (other than milk) or meat, vegetable, fruit, or bakery products; or who picks up and delivers laundry or dry cleaning, if the driver is your agent or is paid on commission. E file 2011 tax return in 2013 A full-time life insurance sales agent whose principal business activity is selling life insurance or annuity contracts, or both, primarily for one life insurance company. E file 2011 tax return in 2013 An individual who works at home on materials or goods that you supply and that must be returned to you or to a person you name, if you also furnish specifications for the work to be done. E file 2011 tax return in 2013 A full-time traveling or city salesperson who works on your behalf and turns in orders to you from wholesalers, retailers, contractors, or operators of hotels, restaurants, or other similar establishments. E file 2011 tax return in 2013 The goods sold must be merchandise for resale or supplies for use in the buyer's business operation. E file 2011 tax return in 2013 The work performed for you must be the salesperson's principal business activity. E file 2011 tax return in 2013 See Salesperson in section 2. E file 2011 tax return in 2013 Social security and Medicare taxes. E file 2011 tax return in 2013   You must withhold social security and Medicare taxes from the wages of statutory employees if all three of the following conditions apply. E file 2011 tax return in 2013 The service contract states or implies that substantially all the services are to be performed personally by them. E file 2011 tax return in 2013 They do not have a substantial investment in the equipment and property used to perform the services (other than an investment in facilities for transportation, such as a car or truck). E file 2011 tax return in 2013 The services are performed on a continuing basis for the same payer. E file 2011 tax return in 2013 Federal unemployment (FUTA) tax. E file 2011 tax return in 2013   For FUTA tax (the unemployment tax paid under the Federal Unemployment Tax Act), the term “employee” means the same as it does for social security and Medicare taxes, except that it does not include statutory employees defined above in categories 2 and 3. E file 2011 tax return in 2013 Any individual who is a statutory employee described above under category 1 or 4 is also an employee for FUTA tax purposes and subject to FUTA tax. E file 2011 tax return in 2013 Income tax. E file 2011 tax return in 2013   Do not withhold federal income tax from the wages of statutory employees. E file 2011 tax return in 2013 Reporting payments to statutory employees. E file 2011 tax return in 2013   Furnish Form W-2 to a statutory employee, and check “Statutory employee” in box 13. E file 2011 tax return in 2013 Show your payments to the employee as “other compensation” in box 1. E file 2011 tax return in 2013 Also, show social security wages in box 3, social security tax withheld in box 4, Medicare wages in box 5, and Medicare tax withheld in box 6. E file 2011 tax return in 2013 The statutory employee can deduct his or her trade or business expenses from the payments shown on Form W-2. E file 2011 tax return in 2013 He or she reports earnings as a statutory employee on line 1 of Schedule C (Form 1040), Profit or Loss From Business, or Schedule C-EZ (Form 1040), Net Profit From Business. E file 2011 tax return in 2013 A statutory employee's business expenses are deductible on Schedule C (Form 1040) or C-EZ (Form 1040) and are not subject to the reduction by 2% of his or her adjusted gross income that applies to common-law employees. E file 2011 tax return in 2013 H-2A agricultural workers. E file 2011 tax return in 2013   On Form W-2, do not check box 13 (Statutory employee), as H-2A workers are not statutory employees. E file 2011 tax return in 2013 Statutory Nonemployees There are three categories of statutory nonemployees: direct sellers, licensed real estate agents, and certain companion sitters. E file 2011 tax return in 2013 Direct sellers and licensed real estate agents are treated as self-employed for all federal tax purposes, including income and employment taxes, if: Substantially all payments for their services as direct sellers or real estate agents are directly related to sales or other output, rather than to the number of hours worked, and Their services are performed under a written contract providing that they will not be treated as employees for federal tax purposes. E file 2011 tax return in 2013 Direct sellers. E file 2011 tax return in 2013   Direct sellers include persons falling within any of the following three groups. E file 2011 tax return in 2013 Persons engaged in selling (or soliciting the sale of) consumer products in the home or place of business other than in a permanent retail establishment. E file 2011 tax return in 2013 Persons engaged in selling (or soliciting the sale of) consumer products to any buyer on a buy-sell basis, a deposit-commission basis, or any similar basis prescribed by regulations, for resale in the home or at a place of business other than in a permanent retail establishment. E file 2011 tax return in 2013 Persons engaged in the trade or business of delivering or distributing newspapers or shopping news (including any services directly related to such delivery or distribution). E file 2011 tax return in 2013   Direct selling includes activities of individuals who attempt to increase direct sales activities of their direct sellers and who earn income based on the productivity of their direct sellers. E file 2011 tax return in 2013 Such activities include providing motivation and encouragement; imparting skills, knowledge, or experience; and recruiting. E file 2011 tax return in 2013 Licensed real estate agents. E file 2011 tax return in 2013   This category includes individuals engaged in appraisal activities for real estate sales if they earn income based on sales or other output. E file 2011 tax return in 2013 Companion sitters. E file 2011 tax return in 2013   Companion sitters are individuals who furnish personal attendance, companionship, or household care services to children or to individuals who are elderly or disabled. E file 2011 tax return in 2013 A person engaged in the trade or business of putting the sitters in touch with individuals who wish to employ them (that is, a companion sitting placement service) will not be treated as the employer of the sitters if that person does not receive or pay the salary or wages of the sitters and is compensated by the sitters or the persons who employ them on a fee basis. E file 2011 tax return in 2013 Companion sitters who are not employees of a companion sitting placement service are generally treated as self-employed for all federal tax purposes. E file 2011 tax return in 2013 Misclassification of Employees Consequences of treating an employee as an independent contractor. E file 2011 tax return in 2013   If you classify an employee as an independent contractor and you have no reasonable basis for doing so, you are liable for employment taxes for that worker and the relief provision, discussed next, will not apply. E file 2011 tax return in 2013 See section 2 in Publication 15 (Circular E) for more information. E file 2011 tax return in 2013 Relief provision. E file 2011 tax return in 2013   If you have a reasonable basis for not treating a worker as an employee, you may be relieved from having to pay employment taxes for that worker. E file 2011 tax return in 2013 To get this relief, you must file all required federal information returns on a basis consistent with your treatment of the worker. E file 2011 tax return in 2013 You (or your predecessor) must not have treated any worker holding a substantially similar position as an employee for any periods beginning after 1977. E file 2011 tax return in 2013 Technical service specialists. E file 2011 tax return in 2013   This relief provision does not apply for a technical services specialist you provide to another business under an arrangement between you and the other business. E file 2011 tax return in 2013 A technical service specialist is an engineer, designer, drafter, computer programmer, systems analyst, or other similarly skilled worker engaged in a similar line of work. E file 2011 tax return in 2013   This limit on the application of the rule does not affect the determination of whether such workers are employees under the common-law rules. E file 2011 tax return in 2013 The common-law rules control whether the specialist is treated as an employee or an independent contractor. E file 2011 tax return in 2013 However, if you directly contract with a technical service specialist to provide services for your business and not for another business, you may still be entitled to the relief provision. E file 2011 tax return in 2013 Test proctors and room supervisors. E file 2011 tax return in 2013   The consistent treatment requirement does not apply to services performed after December 31, 2006, by an individual as a test proctor or room supervisor assisting in the administration of college entrance or placement examinations if the individual: Is performing the services for a section 501(c) organization exempt from tax under section 501(a) of the code, and Is not otherwise treated as an employee of the organization for employment taxes. E file 2011 tax return in 2013 Voluntary Classification Settlement Program (VCSP). E file 2011 tax return in 2013   Employers who are currently treating their workers (or a class or group of workers) as independent contractors or other nonemployees and want to voluntarily reclassify their workers as employees for future tax periods may be eligible to participate in the VCSP if certain requirements are met. E file 2011 tax return in 2013 To apply, use Form 8952, Application for Voluntary Classification Settlement Program (VCSP). E file 2011 tax return in 2013 For more information, visit IRS. E file 2011 tax return in 2013 gov and enter “VCSP” in the search box. E file 2011 tax return in 2013 2. E file 2011 tax return in 2013 Employee or Independent Contractor? An employer must generally withhold federal income taxes, withhold and pay over social security and Medicare taxes, and pay unemployment tax on wages paid to an employee. E file 2011 tax return in 2013 An employer does not generally have to withhold or pay over any federal taxes on payments to independent contractors. E file 2011 tax return in 2013 Common-Law Rules To determine whether an individual is an employee or an independent contractor under the common law, the relationship of the worker and the business must be examined. E file 2011 tax return in 2013 In any employee-independent contractor determination, all information that provides evidence of the degree of control and the degree of independence must be considered. E file 2011 tax return in 2013 Facts that provide evidence of the degree of control and independence fall into three categories: behavioral control, financial control, and the type of relationship of the parties. E file 2011 tax return in 2013 These facts are discussed next. E file 2011 tax return in 2013 Behavioral control. E file 2011 tax return in 2013   Facts that show whether the business has a right to direct and control how the worker does the task for which the worker is hired include the type and degree of: Instructions that the business gives to the worker. E file 2011 tax return in 2013   An employee is generally subject to the business' instructions about when, where, and how to work. E file 2011 tax return in 2013 All of the following are examples of types of instructions about how to do work. E file 2011 tax return in 2013 When and where to do the work. E file 2011 tax return in 2013 What tools or equipment to use. E file 2011 tax return in 2013 What workers to hire or to assist with the work. E file 2011 tax return in 2013 Where to purchase supplies and services. E file 2011 tax return in 2013 What work must be performed by a specified  individual. E file 2011 tax return in 2013 What order or sequence to follow. E file 2011 tax return in 2013   The amount of instruction needed varies among different jobs. E file 2011 tax return in 2013 Even if no instructions are given, sufficient behavioral control may exist if the employer has the right to control how the work results are achieved. E file 2011 tax return in 2013 A business may lack the knowledge to instruct some highly specialized professionals; in other cases, the task may require little or no instruction. E file 2011 tax return in 2013 The key consideration is whether the business has retained the right to control the details of a worker's performance or instead has given up that right. E file 2011 tax return in 2013 Training that the business gives to the worker. E file 2011 tax return in 2013   An employee may be trained to perform services in a particular manner. E file 2011 tax return in 2013 Independent contractors ordinarily use their own methods. E file 2011 tax return in 2013 Financial control. E file 2011 tax return in 2013   Facts that show whether the business has a right to control the business aspects of the worker's job include: The extent to which the worker has unreimbursed business expenses. E file 2011 tax return in 2013   Independent contractors are more likely to have unreimbursed expenses than are employees. E file 2011 tax return in 2013 Fixed ongoing costs that are incurred regardless of whether work is currently being performed are especially important. E file 2011 tax return in 2013 However, employees may also incur unreimbursed expenses in connection with the services that they perform for their employer. E file 2011 tax return in 2013 The extent of the worker's investment. E file 2011 tax return in 2013   An independent contractor often has a significant investment in the facilities or tools he or she uses in performing services for someone else. E file 2011 tax return in 2013 However, a significant investment is not necessary for independent contractor status. E file 2011 tax return in 2013 The extent to which the worker makes his or her services available to the relevant market. E file 2011 tax return in 2013   An independent contractor is generally free to seek out business opportunities. E file 2011 tax return in 2013 Independent contractors often advertise, maintain a visible business location, and are available to work in the relevant market. E file 2011 tax return in 2013 How the business pays the worker. E file 2011 tax return in 2013   An employee is generally guaranteed a regular wage amount for an hourly, weekly, or other period of time. E file 2011 tax return in 2013 This usually indicates that a worker is an employee, even when the wage or salary is supplemented by a commission. E file 2011 tax return in 2013 An independent contractor is often paid a flat fee or on a time and materials basis for the job. E file 2011 tax return in 2013 However, it is common in some professions, such as law, to pay independent contractors hourly. E file 2011 tax return in 2013 The extent to which the worker can realize a profit or loss. E file 2011 tax return in 2013   An independent contractor can make a profit or loss. E file 2011 tax return in 2013 Type of relationship. E file 2011 tax return in 2013   Facts that show the parties' type of relationship include: Written contracts describing the relationship the parties intended to create. E file 2011 tax return in 2013 Whether or not the business provides the worker with employee-type benefits, such as insurance, a pension plan, vacation pay, or sick pay. E file 2011 tax return in 2013 The permanency of the relationship. E file 2011 tax return in 2013 If you engage a worker with the expectation that the relationship will continue indefinitely, rather than for a specific project or period, this is generally considered evidence that your intent was to create an employer-employee relationship. E file 2011 tax return in 2013 The extent to which services performed by the worker are a key aspect of the regular business of the company. E file 2011 tax return in 2013 If a worker provides services that are a key aspect of your regular business activity, it is more likely that you will have the right to direct and control his or her activities. E file 2011 tax return in 2013 For example, if a law firm hires an attorney, it is likely that it will present the attorney's work as its own and would have the right to control or direct that work. E file 2011 tax return in 2013 This would indicate an employer-employee relationship. E file 2011 tax return in 2013 IRS help. E file 2011 tax return in 2013   If you want the IRS to determine whether or not a worker is an employee, file Form SS-8, Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding, with the IRS. E file 2011 tax return in 2013 Industry Examples The following examples may help you properly classify your workers. E file 2011 tax return in 2013 Building and Construction Industry Example 1. E file 2011 tax return in 2013 Jerry Jones has an agreement with Wilma White to supervise the remodeling of her house. E file 2011 tax return in 2013 She did not advance funds to help him carry on the work. E file 2011 tax return in 2013 She makes direct payments to the suppliers for all necessary materials. E file 2011 tax return in 2013 She carries liability and workers' compensation insurance covering Jerry and others that he engaged to assist him. E file 2011 tax return in 2013 She pays them an hourly rate and exercises almost constant supervision over the work. E file 2011 tax return in 2013 Jerry is not free to transfer his assistants to other jobs. E file 2011 tax return in 2013 He may not work on other jobs while working for Wilma. E file 2011 tax return in 2013 He assumes no responsibility to complete the work and will incur no contractual liability if he fails to do so. E file 2011 tax return in 2013 He and his assistants perform personal services for hourly wages. E file 2011 tax return in 2013 Jerry Jones and his assistants are employees of Wilma White. E file 2011 tax return in 2013 Example 2. E file 2011 tax return in 2013 Milton Manning, an experienced tile setter, orally agreed with a corporation to perform full-time services at construction sites. E file 2011 tax return in 2013 He uses his own tools and performs services in the order designated by the corporation and according to its specifications. E file 2011 tax return in 2013 The corporation supplies all materials, makes frequent inspections of his work, pays him on a piecework basis, and carries workers' compensation insurance on him. E file 2011 tax return in 2013 He does not have a place of business or hold himself out to perform similar services for others. E file 2011 tax return in 2013 Either party can end the services at any time. E file 2011 tax return in 2013 Milton Manning is an employee of the corporation. E file 2011 tax return in 2013 Example 3. E file 2011 tax return in 2013 Wallace Black agreed with the Sawdust Co. E file 2011 tax return in 2013 to supply the construction labor for a group of houses. E file 2011 tax return in 2013 The company agreed to pay all construction costs. E file 2011 tax return in 2013 However, he supplies all the tools and equipment. E file 2011 tax return in 2013 He performs personal services as a carpenter and mechanic for an hourly wage. E file 2011 tax return in 2013 He also acts as superintendent and foreman and engages other individuals to assist him. E file 2011 tax return in 2013 The company has the right to select, approve, or discharge any helper. E file 2011 tax return in 2013 A company representative makes frequent inspections of the construction site. E file 2011 tax return in 2013 When a house is finished, Wallace is paid a certain percentage of its costs. E file 2011 tax return in 2013 He is not responsible for faults, defects of construction, or wasteful operation. E file 2011 tax return in 2013 At the end of each week, he presents the company with a statement of the amount that he has spent, including the payroll. E file 2011 tax return in 2013 The company gives him a check for that amount from which he pays the assistants, although he is not personally liable for their wages. E file 2011 tax return in 2013 Wallace Black and his assistants are employees of the Sawdust Co. E file 2011 tax return in 2013 Example 4. E file 2011 tax return in 2013 Bill Plum contracted with Elm Corporation to complete the roofing on a housing complex. E file 2011 tax return in 2013 A signed contract established a flat amount for the services rendered by Bill Plum. E file 2011 tax return in 2013 Bill is a licensed roofer and carries workers' compensation and liability insurance under the business name, Plum Roofing. E file 2011 tax return in 2013 He hires his own roofers who are treated as employees for federal employment tax purposes. E file 2011 tax return in 2013 If there is a problem with the roofing work, Plum Roofing is responsible for paying for any repairs. E file 2011 tax return in 2013 Bill Plum, doing business as Plum Roofing, is an independent contractor. E file 2011 tax return in 2013 Example 5. E file 2011 tax return in 2013 Vera Elm, an electrician, submitted a job estimate to a housing complex for electrical work at $16 per hour for 400 hours. E file 2011 tax return in 2013 She is to receive $1,280 every 2 weeks for the next 10 weeks. E file 2011 tax return in 2013 This is not considered payment by the hour. E file 2011 tax return in 2013 Even if she works more or less than 400 hours to complete the work, Vera Elm will receive $6,400. E file 2011 tax return in 2013 She also performs additional electrical installations under contracts with other companies, that she obtained through advertisements. E file 2011 tax return in 2013 Vera is an independent contractor. E file 2011 tax return in 2013 Trucking Industry Example. E file 2011 tax return in 2013 Rose Trucking contracts to deliver material for Forest, Inc. E file 2011 tax return in 2013 , at $140 per ton. E file 2011 tax return in 2013 Rose Trucking is not paid for any articles that are not delivered. E file 2011 tax return in 2013 At times, Jan Rose, who operates as Rose Trucking, may also lease another truck and engage a driver to complete the contract. E file 2011 tax return in 2013 All operating expenses, including insurance coverage, are paid by Jan Rose. E file 2011 tax return in 2013 All equipment is owned or rented by Jan and she is responsible for all maintenance. E file 2011 tax return in 2013 None of the drivers are provided by Forest, Inc. E file 2011 tax return in 2013 Jan Rose, operating as Rose Trucking, is an independent contractor. E file 2011 tax return in 2013 Computer Industry Example. E file 2011 tax return in 2013 Steve Smith, a computer programmer, is laid off when Megabyte, Inc. E file 2011 tax return in 2013 , downsizes. E file 2011 tax return in 2013 Megabyte agrees to pay Steve a flat amount to complete a one-time project to create a certain product. E file 2011 tax return in 2013 It is not clear how long that it will take to complete the project, and Steve is not guaranteed any minimum payment for the hours spent on the program. E file 2011 tax return in 2013 Megabyte provides Steve with no instructions beyond the specifications for the product itself. E file 2011 tax return in 2013 Steve and Megabyte have a written contract, which provides that Steve is considered to be an independent contractor, is required to pay federal and state taxes, and receives no benefits from Megabyte. E file 2011 tax return in 2013 Megabyte will file Form 1099-MISC, Miscellaneous Income, to report the amount paid to Steve. E file 2011 tax return in 2013 Steve works at home and is not expected or allowed to attend meetings of the software development group. E file 2011 tax return in 2013 Steve is an independent contractor. E file 2011 tax return in 2013 Automobile Industry Example 1. E file 2011 tax return in 2013 Donna Lee is a salesperson employed on a full-time basis by Bob Blue, an auto dealer. E file 2011 tax return in 2013 She works six days a week and is on duty in Bob's showroom on certain assigned days and times. E file 2011 tax return in 2013 She appraises trade-ins, but her appraisals are subject to the sales manager's approval. E file 2011 tax return in 2013 Lists of prospective customers belong to the dealer. E file 2011 tax return in 2013 She is required to develop leads and report results to the sales manager. E file 2011 tax return in 2013 Because of her experience, she requires only minimal assistance in closing and financing sales and in other phases of her work. E file 2011 tax return in 2013 She is paid a commission and is eligible for prizes and bonuses offered by Bob. E file 2011 tax return in 2013 Bob also pays the cost of health insurance and group-term life insurance for Donna. E file 2011 tax return in 2013 Donna is an employee of Bob Blue. E file 2011 tax return in 2013 Example 2. E file 2011 tax return in 2013 Sam Sparks performs auto repair services in the repair department of an auto sales company. E file 2011 tax return in 2013 He works regular hours and is paid on a percentage basis. E file 2011 tax return in 2013 He has no investment in the repair department. E file 2011 tax return in 2013 The sales company supplies all facilities, repair parts, and supplies; issues instructions on the amounts to be charged, parts to be used, and the time for completion of each job; and checks all estimates and repair orders. E file 2011 tax return in 2013 Sam is an employee of the sales company. E file 2011 tax return in 2013 Example 3. E file 2011 tax return in 2013 An auto sales agency furnishes space for Helen Bach to perform auto repair services. E file 2011 tax return in 2013 She provides her own tools, equipment, and supplies. E file 2011 tax return in 2013 She seeks out business from insurance adjusters and other individuals and does all of the body and paint work that comes to the agency. E file 2011 tax return in 2013 She hires and discharges her own helpers, determines her own and her helpers' working hours, quotes prices for repair work, makes all necessary adjustments, assumes all losses from uncollectible accounts, and receives, as compensation for her services, a large percentage of the gross collections from the auto repair shop. E file 2011 tax return in 2013 Helen is an independent contractor and the helpers are her employees. E file 2011 tax return in 2013 Attorney Example. E file 2011 tax return in 2013 Donna Yuma is a sole practitioner who rents office space and pays for the following items: telephone, computer, on-line legal research linkup, fax machine, and photocopier. E file 2011 tax return in 2013 Donna buys office supplies and pays bar dues and membership dues for three other professional organizations. E file 2011 tax return in 2013 Donna has a part-time receptionist who also does the bookkeeping. E file 2011 tax return in 2013 She pays the receptionist, withholds and pays federal and state employment taxes, and files a Form W-2 each year. E file 2011 tax return in 2013 For the past 2 years, Donna has had only three clients, corporations with which there have been long-standing relationships. E file 2011 tax return in 2013 Donna charges the corporations an hourly rate for her services, sending monthly bills detailing the work performed for the prior month. E file 2011 tax return in 2013 The bills include charges for long distance calls, on-line research time, fax charges, photocopies, postage, and travel, costs for which the corporations have agreed to reimburse her. E file 2011 tax return in 2013 Donna is an independent contractor. E file 2011 tax return in 2013 Taxicab Driver Example. E file 2011 tax return in 2013 Tom Spruce rents a cab from Taft Cab Co. E file 2011 tax return in 2013 for $150 per day. E file 2011 tax return in 2013 He pays the costs of maintaining and operating the cab. E file 2011 tax return in 2013 Tom Spruce keeps all fares that he receives from customers. E file 2011 tax return in 2013 Although he receives the benefit of Taft's two-way radio communication equipment, dispatcher, and advertising, these items benefit both Taft and Tom Spruce. E file 2011 tax return in 2013 Tom Spruce is an independent contractor. E file 2011 tax return in 2013 Salesperson To determine whether salespersons are employees under the usual common-law rules, you must evaluate each individual case. E file 2011 tax return in 2013 If a salesperson who works for you does not meet the tests for a common-law employee, discussed earlier in this section, you do not have to withhold federal income tax from his or her pay (see Statutory Employees in section 1). E file 2011 tax return in 2013 However, even if a salesperson is not an employee under the usual common-law rules for income tax withholding, his or her pay may still be subject to social security, Medicare, and FUTA taxes as a statutory employee. E file 2011 tax return in 2013 To determine whether a salesperson is an employee for social security, Medicare, and FUTA tax purposes, the salesperson must meet all eight elements of the statutory employee test. E file 2011 tax return in 2013 A salesperson is a statutory employee for social security, Medicare, and FUTA tax purposes if he or she: Works full time for one person or company except, possibly, for sideline sales activities on behalf of some other person, Sells on behalf of, and turns his or her orders over to, the person or company for which he or she works, Sells to wholesalers, retailers, contractors, or operators of hotels, restaurants, or similar establishments, Sells merchandise for resale, or supplies for use in the customer's business, Agrees to do substantially all of this work personally, Has no substantial investment in the facilities used to do the work, other than in facilities for transportation, Maintains a continuing relationship with the person or company for which he or she works, and Is not an employee under common-law rules. E file 2011 tax return in 2013 3. E file 2011 tax return in 2013 Employees of Exempt Organizations Many nonprofit organizations are exempt from federal income tax. E file 2011 tax return in 2013 Although they do not have to pay federal income tax themselves, they must still withhold federal income tax from the pay of their employees. E file 2011 tax return in 2013 However, there are special social security, Medicare, and FUTA tax rules that apply to the wages that they pay their employees. E file 2011 tax return in 2013 Section 501(c)(3) organizations. E file 2011 tax return in 2013   Nonprofit organizations that are exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code include any community chest, fund, or foundation organized and operated exclusively for religious, charitable, scientific, testing for public safety, literary or educational purposes, fostering national or international amateur sports competition, or for the prevention of cruelty to children or animals. E file 2011 tax return in 2013 These organizations are usually corporations and are exempt from federal income tax under section 501(a). E file 2011 tax return in 2013 Social security and Medicare taxes. E file 2011 tax return in 2013   Wages paid to employees of section 501(c)(3) organizations are subject to social security and Medicare taxes unless one of the following situations applies. E file 2011 tax return in 2013 The organization pays an employee less than $100 in a calendar year. E file 2011 tax return in 2013 The organization is a church or church-controlled organization opposed for religious reasons to the payment of social security and Medicare taxes and has filed Form 8274, Certification by Churches and Qualified Church-Controlled Organizations Electing Exemption From Employer Social Security and Medicare Taxes, to elect exemption from social security and Medicare taxes. E file 2011 tax return in 2013 The organization must have filed for exemption before the first date on which a quarterly employment tax return (Form 941) or annual employment tax return (Form 944) would otherwise be due. E file 2011 tax return in 2013   An employee of a church or church-controlled organization that is exempt from social security and Medicare taxes must pay self-employment tax if the employee is paid $108. E file 2011 tax return in 2013 28 or more in a year. E file 2011 tax return in 2013 However, an employee who is a member of a qualified religious sect can apply for an exemption from the self-employment tax by filing Form 4029, Application for Exemption From Social Security and Medicare Taxes and Waiver of Benefits. E file 2011 tax return in 2013 See Members of recognized religious sects opposed to insurance in section 4. E file 2011 tax return in 2013 FUTA tax. E file 2011 tax return in 2013   An organization that is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code is also exempt from FUTA tax. E file 2011 tax return in 2013 This exemption cannot be waived. E file 2011 tax return in 2013 Do not file Form 940 to report wages paid by these organizations or pay the tax. E file 2011 tax return in 2013 Note. E file 2011 tax return in 2013 An organization wholly owned by a state or its political subdivision should contact the appropriate state official for information about reporting and getting social security and Medicare coverage for its employees. E file 2011 tax return in 2013 Other than section 501(c)(3) organizations. E file 2011 tax return in 2013   Nonprofit organizations that are not section 501(c)(3) organizations may also be exempt from federal income tax under section 501(a) or section 521. E file 2011 tax return in 2013 However, these organizations are not exempt from withholding federal income, social security, or Medicare tax from their employees' pay, or from paying FUTA tax. E file 2011 tax return in 2013 Two special rules for social security, Medicare, and FUTA taxes apply. E file 2011 tax return in 2013 If an employee is paid less than $100 during a calendar year, his or her wages are not subject to social security and Medicare taxes. E file 2011 tax return in 2013 If an employee is paid less than $50 in a calendar quarter, his or her wages are not subject to FUTA tax for the quarter. E file 2011 tax return in 2013 The above rules do not apply to employees who work for pension plans and other similar organizations described in section 401(a). E file 2011 tax return in 2013 4. E file 2011 tax return in 2013 Religious Exemptions and Special Rules for Ministers Special rules apply to the treatment of ministers for social security and Medicare tax purposes. E file 2011 tax return in 2013 An exemption from social security and Medicare taxes is available for ministers and certain other religious workers and members of certain recognized religious sects. E file 2011 tax return in 2013 For more information on getting an exemption, see Publication 517, Social Security and Other Information for Members of the Clergy and Religious Workers. E file 2011 tax return in 2013 Ministers. E file 2011 tax return in 2013   Ministers are individuals who are duly ordained, commissioned, or licensed by a religious body constituting a church or church denomination. E file 2011 tax return in 2013 They are given the authority to conduct religious worship, perform sacerdotal functions, and administer ordinances and sacraments according to the prescribed tenets and practices of that religious organization. E file 2011 tax return in 2013   Ministers are employees if they perform services in the exercise of ministry and are subject to your will and control. E file 2011 tax return in 2013 The common-law rules discussed in section 1 and section 2 should be applied to determine whether a minister is your employee or is self-employed. E file 2011 tax return in 2013 Whether the minister is an employee or self-employed, the earnings of a minister are not subject to federal income, social security, and Medicare tax withholding. E file 2011 tax return in 2013 However, even if the minister is a common law employee, the earnings as reported on the minister's Form 1040 are subject to self-employment tax and federal income tax. E file 2011 tax return in 2013 You do not withhold these taxes from wages earned by a minister, but if the minister is your employee, you may agree with the minister to voluntarily withhold tax to cover the minister's liability for self-employment tax and federal income tax. E file 2011 tax return in 2013 For more information, see Publication 517. E file 2011 tax return in 2013 Form W-2. E file 2011 tax return in 2013   If your minister is an employee, report all taxable compensation as wages in box 1 on Form W-2. E file 2011 tax return in 2013 Include in this amount expense allowances or reimbursements paid under a nonaccountable plan, discussed in section 5 of Publication 15 (Circular E). E file 2011 tax return in 2013 Do not include a parsonage allowance (excludable housing allowance) in this amount. E file 2011 tax return in 2013 You may report a designated parsonage or rental allowance (housing allowance) and a utilities allowance, or the rental value of housing provided in a separate statement or in box 14 on Form W-2. E file 2011 tax return in 2013 Do not show on Form W-2, Form 941, or Form 944 any amount as social security or Medicare wages, or any withholding for social security or Medicare taxes. E file 2011 tax return in 2013 If you withheld federal income tax from the minister under a voluntary agreement, this amount should be shown in box 2 on Form W-2 as federal income tax withheld. E file 2011 tax return in 2013 For more information on ministers, see Publication 517. E file 2011 tax return in 2013 Exemptions for ministers and others. E file 2011 tax return in 2013   Certain ordained ministers, Christian Science practitioners, and members of religious orders who have not taken a vow of poverty may apply to exempt their earnings from self-employment tax on religious grounds. E file 2011 tax return in 2013 The application must be based on conscientious opposition because of personal considerations to public insurance that makes payments in the event of death, disability, old age, or retirement, or that makes payments toward the cost of, or provides services for, medical care, including social security and Medicare benefits. E file 2011 tax return in 2013 The exemption applies only to qualified services performed for the religious organization. E file 2011 tax return in 2013 See Revenue Procedure 91-20, 1991-1 C. E file 2011 tax return in 2013 B. E file 2011 tax return in 2013 524, for guidelines to determine whether an organization is a religious order or whether an individual is a member of a religious order. E file 2011 tax return in 2013   To apply for the exemption, the employee should file Form 4361, Application for Exemption From Self-Employment Tax for Use by Ministers, Members of Religious Orders and Christian Science Practitioners. E file 2011 tax return in 2013 See Publication 517 for more information about claiming an exemption from self-employment tax using Form 4361. E file 2011 tax return in 2013 Members of recognized religious sects opposed to insurance. E file 2011 tax return in 2013   If you belong to a recognized religious sect or to a division of such sect that is opposed to insurance, you may qualify for an exemption from the self-employment tax. E file 2011 tax return in 2013 To qualify, you must be conscientiously opposed to accepting the benefits of any public or private insurance that makes payments because of death, disability, old age, or retirement, or makes payments toward the cost of, or provides services for, medical care (including social security and Medicare benefits). E file 2011 tax return in 2013 If you buy a retirement annuity from an insurance company, you will not be eligible for this exemption. E file 2011 tax return in 2013 Religious opposition based on the teachings of the sect is the only legal basis for the exemption. E file 2011 tax return in 2013 In addition, your religious sect (or division) must have existed since December 31, 1950. E file 2011 tax return in 2013 Self-employed. E file 2011 tax return in 2013   If you are self-employed and a member of a recognized religious sect opposed to insurance, you can apply for exemption by filing Form 4029 to waive all social security and Medicare benefits. E file 2011 tax return in 2013 Employees. E file 2011 tax return in 2013   The social security and Medicare tax exemption available to the self-employed who are members of a recognized religious sect opposed to insurance is also available to their employees who are members of such a sect. E file 2011 tax return in 2013 This applies to partnerships only if each partner is a member of the sect. E file 2011 tax return in 2013 This exemption for employees applies only if both the employee and the employer are members of such a sect, and the employer has an exemption. E file 2011 tax return in 2013 To get the exemption, the employee must file Form 4029. E file 2011 tax return in 2013   An employee of a church or church-controlled organization that is exempt from social security and Medicare taxes can also apply for an exemption on Form 4029. E file 2011 tax return in 2013 5. E file 2011 tax return in 2013 Wages and Other Compensation Publication 15 (Circular E) provides a general discussion of taxable wages. E file 2011 tax return in 2013 Publication 15-B discusses fringe benefits. E file 2011 tax return in 2013 The following topics supplement those discussions. E file 2011 tax return in 2013 Relocating for Temporary Work Assignments If an employee is given a temporary work assignment away from his or her regular place of work, certain travel expenses reimbursed or paid directly by the employer in accordance with an accountable plan (see section 5 in Publication 15 (Circular E)) may be excludable from the employee's wages. E file 2011 tax return in 2013 Generally, a temporary work assignment in a single location is one that is realistically expected to last (and does in fact last) for 1 year or less. E file 2011 tax return in 2013 If the employee's new work assignment is indefinite, any living expenses reimbursed or paid by the employer (other than qualified moving expenses) must be included in the employee's wages as compensation. E file 2011 tax return in 2013 For the travel expenses to be excludable: The new work location must be outside of the city or general area of the employee's regular work place or post of duty, The travel expenses must otherwise qualify as deductible by the employee, and The expenses must be for the period during which the employee is at the temporary work location. E file 2011 tax return in 2013 If you reimburse or pay any personal expenses of an employee during his or her temporary work assignment, such as expenses for home leave for family members or for vacations, these amounts must be included in the employee's wages. E file 2011 tax return in 2013 See chapter 1 of Publication 463, Travel, Entertainment, Gift, and Car Expenses, and section 5 of Publication 15 (Circular E), for more information. E file 2011 tax return in 2013 These rules generally apply to temporary work assignments both inside and outside the U. E file 2011 tax return in 2013 S. E file 2011 tax return in 2013 Employee Achievement Awards Do not withhold federal income, social security, or Medicare taxes on the fair market value of an employee achievement award if it is excludable from your employee's gross income. E file 2011 tax return in 2013 To be excludable from your employee's gross income, the award must be tangible personal property (not cash, gift certificates, or securities) given to an employee for length of service or safety achievement, awarded as part of a meaningful presentation, and awarded under circumstances that do not indicate that the payment is disguised compensation. E file 2011 tax return in 2013 Excludable employee achievement awards also are not subject to FUTA tax. E file 2011 tax return in 2013 Limits. E file 2011 tax return in 2013   The most that you can exclude for the cost of all employee achievement awards to the same employee for the year is $400. E file 2011 tax return in 2013 A higher limit of $1,600 applies to qualified plan awards. E file 2011 tax return in 2013 Qualified plan awards are employee achievement awards under a written plan that does not discriminate in favor of highly compensated employees. E file 2011 tax return in 2013 An award cannot be treated as a qualified plan award if the average cost per recipient of all awards under all of your qualified plans is more than $400. E file 2011 tax return in 2013   If during the year an employee receives awards not made under a qualified plan and also receives awards under a qualified plan, the exclusion for the total cost of all awards to that employee cannot be more than $1,600. E file 2011 tax return in 2013 The $400 and $1,600 limits cannot be added together to exclude more than $1,600 for the cost of awards to any one employee during the year. E file 2011 tax return in 2013 Scholarship and Fellowship Payments Only amounts that you pay as a qualified scholarship to a candidate for a degree may be excluded from the recipient's gross income. E file 2011 tax return in 2013 A qualified scholarship is any amount granted as a scholarship or fellowship that is used for: Tuition and fees required to enroll in, or to attend, an educational institution, or Fees, books, supplies, and equipment that are required for courses at the educational institution. E file 2011 tax return in 2013 The exclusion from income does not apply to the portion of any amount received that represents payment for teaching, research, or other services required as a condition of receiving the scholarship or tuition reduction. E file 2011 tax return in 2013 These amounts are reportable on Form W-2. E file 2011 tax return in 2013 However, the exclusion will still apply for any amount received under two specific programs—the National Health Service Corps Scholarship Program and the Armed Forces Health Professions Scholarship and Financial Assistance Program—despite any service condition attached to those amounts. E file 2011 tax return in 2013 Any amounts that you pay for room and board are not excludable from the recipient's gross income. E file 2011 tax return in 2013 A qualified scholarship is not subject to social security, Medicare, and FUTA taxes, or federal income tax withholding. E file 2011 tax return in 2013 For more information, see Publication 970, Tax Benefits for Education. E file 2011 tax return in 2013 Outplacement Services If you provide outplacement services to your employees to help them find new employment (such as career counseling, resume assistance, or skills assessment), the value of these benefits may be income to them and subject to all withholding taxes. E file 2011 tax return in 2013 However, the value of these services will not be subject to any employment taxes if: You derive a substantial business benefit from providing the services (such as improved employee morale or business image) separate from the benefit that you would receive from the mere payment of additional compensation, and The employee would be able to deduct the cost of the services as employee business expenses if he or she had paid for them. E file 2011 tax return in 2013 However, if you receive no additional benefit from providing the services, or if the services are not provided on the basis of employee need, then the value of the services is treated as wages and is subject to federal income tax withholding and social security and Medicare taxes. E file 2011 tax return in 2013 Similarly, if an employee receives the outplacement services in exchange for reduced severance pay (or other taxable compensation), then the amount the severance pay is reduced is treated as wages for employment tax purposes. E file 2011 tax return in 2013 Withholding for Idle Time Payments made under a voluntary guarantee to employees for idle time (any time during which an employee performs no services) are wages for the purposes of social security, Medicare, and FUTA taxes, and federal income tax withholding. E file 2011 tax return in 2013 Back Pay Treat back pay as wages in the year paid and withhold and pay employment taxes as required. E file 2011 tax return in 2013 If back pay was awarded by a court or government agency to enforce a federal or state statute protecting an employee's right to employment or wages, special rules apply for reporting those wages to the Social Security Administration. E file 2011 tax return in 2013 These rules also apply to litigation actions and settlement agreements or agency directives that are resolved out of court and not under a court decree or order. E file 2011 tax return in 2013 Examples of pertinent statutes include, but are not limited to, the National Labor Relations Act, Fair Labor Standards Act, Equal Pay Act, and Age Discrimination in Employment Act. E file 2011 tax return in 2013 See Publication 957, Reporting Back Pay and Special Wage Payments to the Social Security Administration, and Form SSA-131, Employer Report of Special Wage Payments, for details. E file 2011 tax return in 2013 Supplemental Unemployment Benefits If you pay, under a plan, supplemental unemployment benefits to a former employee, all or part of the payments may be taxable and subject to federal income tax withholding, depending on how the plan is funded. E file 2011 tax return in 2013 Amounts that represent a return to the employee of amounts previously subject to tax are not taxable and are not subject to withholding. E file 2011 tax return in 2013 You should withhold federal income tax on the taxable part of the payments made, under a plan, to an employee who is involuntarily separated because of a reduction in force, discontinuance of a plant or operation, or other similar condition. E file 2011 tax return in 2013 It does not matter whether the separation is temporary or permanent. E file 2011 tax return in 2013 There are special rules that apply in determining whether benefits qualify as supplemental unemployment benefits that are excluded from wages for social security, Medicare, and FUTA tax purposes. E file 2011 tax return in 2013 To qualify as supplemental unemployment benefits for these purposes, the benefits must meet the following requirements. E file 2011 tax return in 2013 Benefits are paid only to unemployed former employees who are laid off by the employer. E file 2011 tax return in 2013 Eligibility for benefits depends on meeting prescribed conditions after termination. E file 2011 tax return in 2013 The amount of weekly benefits payable is based upon state unemployment benefits, other compensation allowable under state law, and the amount of regular weekly pay. E file 2011 tax return in 2013 The right to benefits does not accrue until a prescribed period after termination. E file 2011 tax return in 2013 Benefits are not attributable to the performance of particular services. E file 2011 tax return in 2013 No employee has any right to the benefits until qualified and eligible to receive benefits. E file 2011 tax return in 2013 Benefits may not be paid in a lump sum. E file 2011 tax return in 2013 Withholding on taxable supplemental unemployment benefits must be based on the withholding certificate (Form W-4) that the employee gave to you. E file 2011 tax return in 2013 Golden Parachute Payments A golden parachute payment, in general, is a payment made under a contract entered into by a corporation and key personnel. E file 2011 tax return in 2013 Under the agreement, the corporation agrees to pay certain amounts to its key personnel in the event of a change in ownership or control of the corporation. E file 2011 tax return in 2013 Payments to employees under golden parachute contracts are subject to social security, Medicare, and FUTA taxes, and federal income tax withholding. E file 2011 tax return in 2013 See Regulations section 1. E file 2011 tax return in 2013 280G-1 for more information. E file 2011 tax return in 2013 No deduction is allowed to the corporation for any excess parachute payment. E file 2011 tax return in 2013 To determine the amount of the excess parachute payment, you must first determine if there is a parachute payment for purposes of section 280G. E file 2011 tax return in 2013 A parachute payment for purposes of section 280G is any payment that meets all of the following. E file 2011 tax return in 2013 The payment is in the nature of compensation. E file 2011 tax return in 2013 The payment is to, or for the benefit of, a disqualified individual. E file 2011 tax return in 2013 A disqualified individual is anyone who at any time during the 12-month period prior to and ending on the date of the change in ownership or control of the corporation (the disqualified individual determination period) was an employee or independent contractor and was, in regard to that corporation, a shareholder, an officer, or highly compensated individual. E file 2011 tax return in 2013 The payment is contingent on a change in ownership of the corporation, the effective control of the corporation, or the ownership of a substantial portion of the assets of the corporation. E file 2011 tax return in 2013 The payment has an aggregate present value of at least three times the individual's base amount. E file 2011 tax return in 2013 The base amount is the average annual compensation for service includible in the individual's gross income over the most recent 5 taxable years. E file 2011 tax return in 2013 An excess parachute payment amount is the excess of any parachute payment over the base amount. E file 2011 tax return in 2013 For more information, see Regulations section 1. E file 2011 tax return in 2013 280G-1. E file 2011 tax return in 2013 The recipient of an excess parachute payment is subject to a 20% nondeductible excise tax. E file 2011 tax return in 2013 If the recipient is an employee, the 20% excise tax is to be withheld by the corporation. E file 2011 tax return in 2013 Example. E file 2011 tax return in 2013 An officer of a corporation receives a golden parachute payment of $400,000. E file 2011 tax return in 2013 This is more than three times greater than his or her average compensation of $100,000 over the previous 5-year period. E file 2011 tax return in 2013 The excess parachute payment is $300,000 ($400,000 minus $100,000). E file 2011 tax return in 2013 The corporation cannot deduct the $300,000 and must withhold the excise tax of $60,000 (20% of $300,000). E file 2011 tax return in 2013 Reporting golden parachute payments. E file 2011 tax return in 2013   Golden parachute payments to employees must be reported on Form W-2. E file 2011 tax return in 2013 See the General Instructions for Forms W-2 and W-3 for details. E file 2011 tax return in 2013 For nonemployee reporting of these payments, see Box 7. E file 2011 tax return in 2013 Nonemployee Compensation in the Instructions for Form 1099-MISC. E file 2011 tax return in 2013 Exempt payments. E file 2011 tax return in 2013   Payments by most small business corporations and payments under certain qualified plans are exempt from the golden parachute rules. E file 2011 tax return in 2013 See section 280G(b)(5) and (6) for more information. E file 2011 tax return in 2013 Interest-Free and Below-Market-Interest-Rate Loans In general, if an employer lends an employee more than $10,000 at an interest rate less than the current applicable federal rate (AFR), the difference between the interest paid and the interest that would be paid under the AFR is considered additional compensation to the employee. E file 2011 tax return in 2013 This rule applies to a loan of $10,000 or less if one of its principal purposes is the avoidance of federal tax. E file 2011 tax return in 2013 This additional compensation to the employee is subject to social security, Medicare, and FUTA taxes, but not to federal income tax withholding. E file 2011 tax return in 2013 Include it in compensation on Form W-2 (or Form 1099-MISC for an independent contractor). E file 2011 tax return in 2013 The AFR is established monthly and published by the IRS each month in the Internal Revenue Bulletin. E file 2011 tax return in 2013 You can get these rates by calling 1-800-829-4933 or by visiting IRS. E file 2011 tax return in 2013 gov. E file 2011 tax return in 2013 For more information, see section 7872 and its related regulations. E file 2011 tax return in 2013 Leave Sharing Plans If you establish a leave sharing plan for your employees that allows them to transfer leave to other employees for medical emergencies, the amounts paid to the recipients of the leave are considered wages. E file 2011 tax return in 2013 These amounts are includible in the gross income of the recipients and are subject to social security, Medicare, and FUTA taxes, and federal income tax withholding. E file 2011 tax return in 2013 Do not include these amounts in the income of the transferors. E file 2011 tax return in 2013 These rules apply only to leave sharing plans that permit employees to transfer leave to other employees for medical emergencies. E file 2011 tax return in 2013 Nonqualified Deferred Compensation Plans Income Tax and Reporting Section 409A provides that all amounts deferred under a nonqualified deferred compensation (NQDC) plan for all tax years are currently includible in gross income (to the extent not subject to a substantial risk of forfeiture and not previously included in gross income) and subject to additional taxes, unless certain requirements are met pertaining to, among other things, elections to defer compensation and distributions under a NQDC plan. E file 2011 tax return in 2013 Section 409A also includes rules that apply to certain trusts or similar arrangements associated with NQDC plans if the trusts or arrangements are located outside of the United States, are restricted to the provision of benefits in connection with a decline in the financial health of the plan sponsor, or contributions are made to the trust during certain periods such as when a qualified plan of the service recipient is underfunded. E file 2011 tax return in 2013 Employers must withhold federal income tax (but not the additional Section 409A taxes) on any amount includible in gross income under section 409A. E file 2011 tax return in 2013 Other changes to the Internal Revenue Code provide that the deferrals under a NQDC plan must be reported separately on Form W-2 or Form 1099-MISC, whichever applies. E file 2011 tax return in 2013 Specific rules for reporting are provided in the instructions to the forms. E file 2011 tax return in 2013 The provisions do not affect the application or reporting of social security, Medicare, or FUTA taxes. E file 2011 tax return in 2013 The provisions do not prevent the inclusion of amounts in income or wages under other provisions of the Internal Revenue Code or common law principles, such as when amounts are actually or constructively received or irrevocably contributed to a separate fund. E file 2011 tax return in 2013 For more information about nonqualified deferred compensation plans, see Regulations sections 1. E file 2011 tax return in 2013 409A-1 through 1. E file 2011 tax return in 2013 409A-6. E file 2011 tax return in 2013 Notice 2008-113 provides guidance on the correction of certain operation failures of a NQDC plan. E file 2011 tax return in 2013 Notice 2008-113, 2008-51 I. E file 2011 tax return in 2013 R. E file 2011 tax return in 2013 B. E file 2011 tax return in 2013 1305, is available at www. E file 2011 tax return in 2013 irs. E file 2011 tax return in 2013 gov/irb/2008-51_IRB/ar12. E file 2011 tax return in 2013 html. E file 2011 tax return in 2013 Also see Notice 2010-6, 2010-3 I. E file 2011 tax return in 2013 R. E file 2011 tax return in 2013 B. E file 2011 tax return in 2013 275, available at www. E file 2011 tax return in 2013 irs. E file 2011 tax return in 2013 gov/irb/2010-03_IRB/ar08. E file 2011 tax return in 2013 html and Notice 2010-80, 2010-51 I. E file 2011 tax return in 2013 R. E file 2011 tax return in 2013 B. E file 2011 tax return in 2013 853, available at www. E file 2011 tax return in 2013 irs. E file 2011 tax return in 2013 gov/irb/2010-51_IRB/ar08. E file 2011 tax return in 2013 html. E file 2011 tax return in 2013 Social security, Medicare, and FUTA taxes. E file 2011 tax return in 2013   Employer contributions to nonqualified deferred compensation (NQDC) plans, as defined in the applicable regulations, are treated as wages subject to social security, Medicare, and FUTA taxes when the services are performed or the employee no longer has a substantial risk of forfeiting the right to the deferred compensation, whichever is later. E file 2011 tax return in 2013   Amounts deferred are subject to social security, Medicare, and FUTA taxes at that time unless the amount that is deferred cannot be reasonably ascertained; for example, if benefits are based on final pay. E file 2011 tax return in 2013 If the value of the future benefit is based on any factors that are not yet reasonably ascertainable, you may choose to estimate the value of the future benefit and withhold and pay social security, Medicare, and FUTA taxes on that amount. E file 2011 tax return in 2013 You will have to determine later, when the amount is reasonably ascertainable, whether any additional taxes are required. E file 2011 tax return in 2013 If taxes are not paid before the amounts become reasonably ascertainable, when the amounts become reasonably ascertainable they are subject to social security, Medicare, and FUTA taxes on the amounts deferred plus the income attributable to those amounts deferred. E file 2011 tax return in 2013 For more information, see Regulations sections 31. E file 2011 tax return in 2013 3121(v)(2)-1 and 31. E file 2011 tax return in 2013 3306(r)(2)-1. E file 2011 tax return in 2013 Tax-Sheltered Annuities Employer payments made by a public educational institution or a tax-exempt organization to purchase a tax-sheltered annuity for an employee (annual deferrals) are included in the employee's social security and Medicare wages, if the payments are made because of a salary reduction agreement. E file 2011 tax return in 2013 However, they are not included in box 1 on Form W-2 in the year the deferrals are made and are not subject to federal income tax withholding. E file 2011 tax return in 2013 See Regulations section 31. E file 2011 tax return in 2013 3121(a)(5)-2 for the definition of a salary reduction agreement. E file 2011 tax return in 2013 Contributions to a Simplified Employee Pension (SEP) An employer's SEP contributions to an employee's individual retirement arrangement (IRA) are excluded from the employee's gross income. E file 2011 tax return in 2013 These excluded amounts are not subject to social security, Medicare, or FUTA taxes, or federal income tax withholding. E file 2011 tax return in 2013 However, any SEP contributions paid under a salary reduction agreement (SARSEP) are included in wages for purposes of social security, Medicare, and FUTA taxes. E file 2011 tax return in 2013 See Publication 560 for more information about SEPs. E file 2011 tax return in 2013 Salary reduction simplified employee pensions (SARSEP) repealed. E file 2011 tax return in 2013   You may not establish a SARSEP after 1996. E file 2011 tax return in 2013 However, SARSEPs established before January 1, 1997, may continue to receive contributions. E file 2011 tax return in 2013 SIMPLE Retirement Plans Employer and employee contributions to a savings incentive match plan for employees (SIMPLE) retirement account (subject to limitations) are excludable from the employee's income and are exempt from federal income tax withholding. E file 2011 tax return in 2013 An employer's nonelective (2%) or matching contributions are exempt from social security, Medicare, and FUTA taxes. E file 2011 tax return in 2013 However, an employee's salary reduction contributions to a SIMPLE are subject to social security, Medicare, and FUTA taxes. E file 2011 tax return in 2013 For more information about SIMPLE retirement plans, see Publication 560. E file 2011 tax return in 2013 6. E file 2011 tax return in 2013 Sick Pay Reporting The IRS expects to change the third-party sick pay recap reporting and filing requirements for wages paid in 2014. E file 2011 tax return in 2013 Information about this change will be included in the revision of Publication 15-A that is expected to post to IRS. E file 2011 tax return in 2013 gov in December 2014. E file 2011 tax return in 2013 Special rules apply to the reporting of sick pay payments to employees. E file 2011 tax return in 2013 How these payments are reported depends on whether the payments are made by the employer or a third party, such as an insurance company. E file 2011 tax return in 2013 Sick pay is usually subject to social security, Medicare, and FUTA taxes. E file 2011 tax return in 2013 For exceptions, see Social Security, Medicare, and FUTA Taxes on Sick Pay , later in this section. E file 2011 tax return in 2013 Sick pay may also be subject to either mandatory or voluntary federal income tax withholding, depending on who pays it. E file 2011 tax return in 2013 Sick Pay Sick pay generally means any amount paid under a plan because of an employee's temporary absence from work due to injury, sickness, or disability. E file 2011 tax return in 2013 It may be paid by either the employer or a third party, such as an insurance company. E file 2011 tax return in 2013 Sick pay includes both short- and long-term benefits. E file 2011 tax return in 2013 It is often expressed as a percentage of the employee's regular wages. E file 2011 tax return in 2013 Payments That Are Not Sick Pay Sick pay does not include the following payments. E file 2011 tax return in 2013 Disability retirement payments. E file 2011 tax return in 2013 Disability retirement payments are not sick pay and are not discussed in this section. E file 2011 tax return in 2013 Those payments are subject to the rules for federal income tax withholding from pensions and annuities. E file 2011 tax return in 2013 See section 8. E file 2011 tax return in 2013 Workers' compensation. E file 2011 tax return in 2013 Payments because of a work-related injury or sickness that are made under a workers' compensation law are not sick pay and are not subject to employment taxes. E file 2011 tax return in 2013 But see Payments in the nature of workers' compensation—public employees next. E file 2011 tax return in 2013 Payments in the nature of workers' compensation—public employees. E file 2011 tax return in 2013 State and local government employees, such as police officers and firefighters, sometimes receive payments due to an injury in the line of duty under a statute that is not the general workers' compensation law of a state. E file 2011 tax return in 2013 If the statute limits benefits to work-related injuries or sickness and does not base payments on the employee's age, length of service, or prior contributions, the statute is “in the nature of” a workers' compensation law. E file 2011 tax return in 2013 Payments under a statute in the nature of a workers' compensation law are not sick pay and are not subject to employment taxes. E file 2011 tax return in 2013 For more information, see Regulations section 31. E file 2011 tax return in 2013 3121(a)(2)-1. E file 2011 tax return in 2013 Medical expense payments. E file 2011 tax return in 2013 Payments under a definite plan or system for medical and hospitalization expenses, or for insurance covering these expenses, are not sick pay and are not subject to employment taxes. E file 2011 tax return in 2013 Payments unrelated to absence from work. E file 2011 tax return in 2013 Accident or health insurance payments unrelated to absence from work are not sick pay and are not subject to employment taxes. E file 2011 tax return in 2013 These include payments for: Permanent loss of a member or function of the body, Permanent loss of the use of a member or function of the body, or Permanent disfigurement of the body. E file 2011 tax return in 2013 Example. E file 2011 tax return in 2013 Donald was injured in a car accident and lost an eye. E file 2011 tax return in 2013 Under a policy paid for by Donald's employer, Delta Insurance Co. E file 2011 tax return in 2013 paid Donald $20,000 as compensation for the loss of his eye. E file 2011 tax return in 2013 Because the payment was determined by the type of injury and was unrelated to Donald's absence from work, it is not sick pay and is not subject to federal employment taxes. E file 2011 tax return in 2013 Sick Pay Plan A sick pay plan is a plan or system established by an employer under which sick pay is available to employees generally or to a class or classes of employees. E file 2011 tax return in 2013 This does not include a situation in which benefits are provided on a discretionary or occasional basis with merely an intention to aid particular employees in time of need. E file 2011 tax return in 2013 You have a sick pay plan or system if the plan is in writing or is otherwise made known to employees, such as by a bulletin board notice or your long and established practice. E file 2011 tax return in 2013 Some indications that you have a sick pay plan or system include references to the plan or system in the contract of employment, employer contributions to a plan, or segregated accounts for the payment of benefits. E file 2011 tax return in 2013 Definition of employer. E file 2011 tax return in 2013   The employer for whom the employee normally works, a term used in the following discussion, is either the employer for whom the employee was working at the time that the employee became sick or disabled or the last employer for whom the employee worked before becoming sick or disabled, if that employer made contributions to the sick pay plan on behalf of the sick or disabled employee. E file 2011 tax return in 2013 Note. E file 2011 tax return in 2013 Contributions to a sick pay plan through a cafeteria plan (by direct employer contributions or salary reduction) are employer contributions unless they are after-tax employee contributions (that is, included in taxable wages). E file 2011 tax return in 2013 Third-Party Payers of Sick Pay Employer's agent. E file 2011 tax return in 2013   An employer's agent is a third party that bears no insurance risk and is reimbursed on a cost-plus-fee basis for payment of sick pay and similar amounts. E file 2011 tax return in 2013 A third party may be your agent even if the third party is responsible for determining which employees are eligible to receive payments. E file 2011 tax return in 2013 For example, if a third party provides administrative services only, the third party is your agent. E file 2011 tax return in 2013 If the third party is paid an insurance premium and is not reimbursed on a cost-plus-fee basis, the third party is not your agent. E file 2011 tax return in 2013 Whether an insurance company or other third party is your agent depends on the terms of their agreement with you. E file 2011 tax return in 2013   A third party that makes payments of sick pay as your agent is not considered the employer and generally has no responsibility for employment taxes. E file 2011 tax return in 2013 This responsibility remains with you. E file 2011 tax return in 2013 However, under an exception to this rule, the parties may enter into an agreement that makes the third-party agent responsible for employment taxes. E file 2011 tax return in 2013 In this situation, the third-party agent should use its own name and EIN (rather than your name and EIN) for the responsibilities that it has assumed. E file 2011 tax return in 2013 Third party not employer's agent. E file 2011 tax return in 2013   A third party that makes payments of sick pay other than as an agent of the employer is liable for federal income tax withholding (if requested by the employee) and the employee part of the social security and Medicare taxes. E file 2011 tax return in 2013   The third party is also liable for the employer part of the social security and Medicare taxes, and the FUTA tax, unless the third party transfers this liability to the employer for whom the employee normally works. E file 2011 tax return in 2013 This liability is transferred if the third party takes the following steps. E file 2011 tax return in 2013 Withholds the employee social security and Medicare taxes from the sick pay payments. E file 2011 tax return in 2013 Makes timely deposits of the employee social security and Medicare taxes. E file 2011 tax return in 2013 Notifies the employer for whom the employee normally works of the payments on which employee taxes were withheld and deposited. E file 2011 tax return in 2013 The third party must notify the employer within the time required for the third party's deposit of the employee part of the social security and Medicare taxes. E file 2011 tax return in 2013 For instance, if the third party is a monthly schedule depositor, it must notify the employer by the 15th day of the month following the month in which the sick pay payment is made because that is the day by which the deposit is required to be made. E file 2011 tax return in 2013 The third party should notify the employer as soon as information on payments is available so that an employer required to make electronic deposits can make them timely. E file 2011 tax return in 2013 For multi-employer plans, see the special rule discussed next. E file 2011 tax return in 2013 Multi-employer plan timing rule. E file 2011 tax return in 2013   A special rule applies to sick pay payments made to employees by a third-party insurer under an insurance contract with a multi-employer plan established under a collectively bargained agreement. E file 2011 tax return in 2013 If the third-party insurer making the payments complies wi