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2010incometax Forms2010incometax forms Publication 15 - Introductory Material Table of Contents Future Developments What's New Reminders Electronic Filing and Payment Forms in Spanish Hiring New Employees Paying Wages, Pensions, or Annuities Information Returns Nonpayroll Income Tax Withholding Recordkeeping Change of Business Address or Responsible Party Private Delivery Services Telephone Help Ordering Employer Tax Forms and Publications Filing Addresses Dishonored Payments Photographs of Missing Children Calendar Introduction Future Developments For the latest information about developments related to Publication 15 (Circular E), such as legislation enacted after it was published, go to www. 2010incometax forms irs. 2010incometax forms gov/pub15. 2010incometax forms What's New Social security and Medicare tax for 2014. 2010incometax forms The social security tax rate is 6. 2010incometax forms 2% each for the employee and employer, unchanged from 2013. 2010incometax forms The social security wage base limit is $117,000. 2010incometax forms The Medicare tax rate is 1. 2010incometax forms 45% each for the employee and employer, unchanged from 2013. 2010incometax forms There is no wage base limit for Medicare tax. 2010incometax forms Social security and Medicare taxes apply to the wages of household workers you pay $1,900 or more in cash or an equivalent form of compensation. 2010incometax forms Social security and Medicare taxes apply to election workers who are paid $1,600 or more in cash or an equivalent form of compensation. 2010incometax forms 2014 withholdng tables. 2010incometax forms This publication includes the 2014 Percentage Method Tables and Wage Bracket Tables for Income Tax Withholding. 2010incometax forms Withholding allowance. 2010incometax forms The 2014 amount for one withholding allowance on an annual basis is $3,950. 2010incometax forms Voluntary withholding on dividends and other distributions by an Alaska Native Corporation (ANC). 2010incometax forms A shareholder of an ANC may now request voluntary income tax withholding on dividends and other distributions paid by an ANC. 2010incometax forms A shareholder may request voluntary withholding by giving the ANC a completed Form W-4V, Voluntary Withholding Request. 2010incometax forms For more information see Notice 2013-77, 2013-50 I. 2010incometax forms R. 2010incometax forms B. 2010incometax forms 632, available at www. 2010incometax forms irs. 2010incometax forms gov/irb/2013-50_IRB/ar10. 2010incometax forms html. 2010incometax forms Change of responsible party. 2010incometax forms Beginning January 1, 2014, any entity with an employer identification number (EIN) must file Form 8822-B, Change of Address or Responsible Party — Business, to report the latest change to its responsible party. 2010incometax forms Form 8822-B must be filed within 60 days of the change. 2010incometax forms If the change in the identity of your responsible party occurred before 2014, and you have not previously notified the IRS of the change, file Form 8822-B before March 1, 2014, reporting only the most recent change. 2010incometax forms For a definition of “responsible party,” see the Form 8822-B instructions. 2010incometax forms Same-sex marriage. 2010incometax forms For federal tax purposes, individuals of the same sex are considered married if they were lawfully married in a state (or foreign country) whose laws authorize the marriage of two individuals of the same sex, even if the state (or foreign country) in which they now live does not recognize same-sex marriage. 2010incometax forms For more information, see Revenue Ruling 2013-17, 2013-38 I. 2010incometax forms R. 2010incometax forms B. 2010incometax forms 201, available at www. 2010incometax forms irs. 2010incometax forms gov/irb/2013-38_IRB/ar07. 2010incometax forms html. 2010incometax forms Notice 2013-61 provides special administrative procedures for employers to make claims for refunds or adjustments of overpayments of social security and Medicare taxes with respect to certain same-sex spouse benefits before expiration of the period of limitations. 2010incometax forms Notice 2013-61, 2013-44 I. 2010incometax forms R. 2010incometax forms B. 2010incometax forms 432, is available at www. 2010incometax forms irs. 2010incometax forms gov/irb/2013-44_IRB/ar10. 2010incometax forms html. 2010incometax forms Reminders Additional Medicare Tax withholding. 2010incometax forms In addition to withholding Medicare tax at 1. 2010incometax forms 45%, you must withhold a 0. 2010incometax forms 9% Additional Medicare Tax from wages you pay to an employee in excess of $200,000 in a calendar year. 2010incometax forms You are required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. 2010incometax forms Additional Medicare Tax is only imposed on the employee. 2010incometax forms There is no employer share of Additional Medicare Tax. 2010incometax forms All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if paid in excess of the $200,000 withholding threshold. 2010incometax forms For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments , in section 15. 2010incometax forms For more information on Additional Medicare Tax, visit IRS. 2010incometax forms gov and enter “Additional Medicare Tax” in the search box. 2010incometax forms Work opportunity tax credit for qualified tax-exempt organizations hiring qualified veterans. 2010incometax forms The work opportunity tax credit is available for eligible unemployed veterans who began work on or after November 22, 2011, and before January 1, 2014. 2010incometax forms Qualified tax-exempt organizations that hire eligible unemployed veterans can claim the work opportunity tax credit against their payroll tax liability using Form 5884-C, Work Opportunity Credit for Qualified Tax-Exempt Organizations Hiring Qualified Veterans. 2010incometax forms For more information, visit IRS. 2010incometax forms gov and enter “work opportunity tax credit” in the search box. 2010incometax forms Outsourcing payroll duties. 2010incometax forms Employers are responsible to ensure that tax returns are filed and deposits and payments are made, even if the employer contracts with a third party to perform these acts. 2010incometax forms The employer remains responsible if the third party fails to perform any required action. 2010incometax forms If you choose to outsource any of your payroll and related tax duties (that is, withholding, reporting, and paying over social security, Medicare, FUTA, and income taxes) to a third-party payer such as a payroll service provider or reporting agent, visit IRS. 2010incometax forms gov and enter “outsourcing payroll duties” in the search box for helpful information on this topic. 2010incometax forms COBRA premium assistance credit. 2010incometax forms The credit for COBRA premium assistance payments applies to premiums paid for employees involuntarily terminated between September 1, 2008, and May 31, 2010, and to premiums paid for up to 15 months. 2010incometax forms See COBRA premium assistance credit under Introduction. 2010incometax forms Federal tax deposits must be made by electronic funds transfer. 2010incometax forms You must use electronic funds transfer to make all federal tax deposits. 2010incometax forms Generally, electronic fund transfers are made using the Electronic Federal Tax Payment System (EFTPS). 2010incometax forms If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf. 2010incometax forms Also, you may arrange for your financial institution to initiate a same-day wire payment on your behalf. 2010incometax forms EFTPS is a free service provided by the Department of Treasury. 2010incometax forms Services provided by your tax professional, financial institution, payroll service, or other third party may have a fee. 2010incometax forms For more information on making federal tax deposits, see How To Deposit in section 11. 2010incometax forms To get more information about EFTPS or to enroll in EFTPS, visit www. 2010incometax forms eftps. 2010incometax forms gov or call 1-800-555-4477 or 1-800-733-4829 (TDD). 2010incometax forms Additional information about EFTPS is also available in Publication 966, Electronic Federal Tax Payment System: A Guide To Getting Started. 2010incometax forms You must receive written notice from the IRS to file Form 944. 2010incometax forms If you have been filing Forms 941, Employer's QUARTERLY Federal Tax Return (or Forms 941-SS, Employer's QUARTERLY Federal Tax Return—American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U. 2010incometax forms S. 2010incometax forms Virgin Islands, or Formularios 941-PR, Planilla para la Declaración Federal TRIMESTRAL del Patrono), and believe your employment taxes for the calendar year will be $1,000 or less, and you would like to file Form 944, Employer's ANNUAL Federal Tax Return, instead of Forms 941, you must contact the IRS to request to file Form 944. 2010incometax forms You must receive written notice from the IRS to file Form 944 instead of Forms 941 before you may file this form. 2010incometax forms For more information on requesting to file Form 944, visit IRS. 2010incometax forms gov and enter “file employment taxes annually” in the search box. 2010incometax forms Employers can request to file Forms 941 instead of Form 944. 2010incometax forms If you received notice from the IRS and have been filing Form 944 but would like to file Forms 941 instead, you must contact the IRS to request to file Forms 941. 2010incometax forms You must receive written notice from the IRS to file Forms 941 instead of Form 944 before you may file these forms. 2010incometax forms For more information on requesting to file Form 944, visit IRS. 2010incometax forms gov and enter “file employment taxes annually” in the search box. 2010incometax forms Aggregate Form 941 filers. 2010incometax forms Agents must complete Schedule R (Form 941), Allocation Schedule for Aggregate Form 941 Filers, when filing an aggregate Form 941. 2010incometax forms Aggregate Forms 941 may only be filed by agents approved by the IRS under section 3504 of the Internal Revenue Code. 2010incometax forms To request approval to act as an agent for an employer, the agent files Form 2678, Employer/Payer Appointment of Agent, with the IRS. 2010incometax forms Aggregate Form 940 filers. 2010incometax forms Agents must complete Schedule R (Form 940), Allocation Schedule for Aggregate Form 940 Filers, when filing an aggregate Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return. 2010incometax forms Aggregate Forms 940 can be filed by agents acting on behalf of home care service recipients who receive home care services through a program administered by a federal, state, or local government. 2010incometax forms To request approval to act as an agent on behalf of home care service recipients, the agent files Form 2678 with the IRS. 2010incometax forms Electronic Filing and Payment Now, more than ever before, businesses can enjoy the benefits of filing and paying their federal taxes electronically. 2010incometax forms Whether you rely on a tax professional or handle your own taxes, the IRS offers you convenient programs to make filing and payment easier. 2010incometax forms Spend less time and worry about taxes and more time running your business. 2010incometax forms Use e-file and the Electronic Federal Tax Payment System (EFTPS) to your benefit. 2010incometax forms For e-file, visit www. 2010incometax forms irs. 2010incometax forms gov/efile for additional information. 2010incometax forms For EFTPS, visit www. 2010incometax forms eftps. 2010incometax forms gov or call EFTPS Customer Service at 1-800-555-4477 or 1-800-733-4829 (TDD). 2010incometax forms For electronic filing of Forms W-2, Wage and Tax Statement, visit www. 2010incometax forms socialsecurity. 2010incometax forms gov/employer. 2010incometax forms If you are filing your tax return or paying your federal taxes electronically, a valid EIN is required. 2010incometax forms If a valid EIN is not provided, the return or payment will not be processed. 2010incometax forms This may result in penalties and delays in processing your return or payment. 2010incometax forms Electronic funds withdrawal (EFW). 2010incometax forms If you file Form 940, Form 941, Form 944, or Form 945 electronically, you can e-file and e-pay (electronic funds withdrawal) the balance due in a single step using tax preparation software or through a tax professional. 2010incometax forms However, do not use EFW to make federal tax deposits. 2010incometax forms For more information on paying your taxes using EFW, visit the IRS website at www. 2010incometax forms irs. 2010incometax forms gov/e-pay. 2010incometax forms A fee may be charged to file electronically. 2010incometax forms Credit or debit card payments. 2010incometax forms For information on paying your taxes with a credit or debit card, visit the IRS website at www. 2010incometax forms irs. 2010incometax forms gov/e-pay. 2010incometax forms However, do not use credit or debit cards to make federal tax deposits. 2010incometax forms Forms in Spanish You can provide Formulario W-4(SP), Certificado de Exención de Retenciones del Empleado, in place of Form W-4, Employee's Withholding Allowance Certificate, to your Spanish-speaking employees. 2010incometax forms For more information, see Publicación 17(SP), El Impuesto Federal sobre los Ingresos (Para Personas Físicas). 2010incometax forms For nonemployees, Formulario W-9(SP), Solicitud y Certificación del Número de Identificación del Contribuyente, may be used in place of Form W-9, Request for Taxpayer Identification Number and Certification. 2010incometax forms Hiring New Employees Eligibility for employment. 2010incometax forms You must verify that each new employee is legally eligible to work in the United States. 2010incometax forms This includes completing the U. 2010incometax forms S. 2010incometax forms Citizenship and Immigration Services (USCIS) Form I-9, Employment Eligibility Verification. 2010incometax forms You can get the form from USCIS offices or by calling 1-800-870-3676. 2010incometax forms Contact the USCIS at 1-800-375-5283, or visit the USCIS website at www. 2010incometax forms uscis. 2010incometax forms gov for more information. 2010incometax forms New hire reporting. 2010incometax forms You are required to report any new employee to a designated state new hire registry. 2010incometax forms A new employee is an employee who has not previously been employed by you or was previously employed by you but has been separated from such prior employment for at least 60 consecutive days. 2010incometax forms Many states accept a copy of Form W-4 with employer information added. 2010incometax forms Visit the Office of Child Support Enforcement website at www. 2010incometax forms acf. 2010incometax forms hhs. 2010incometax forms gov/programs/cse/newhire for more information. 2010incometax forms W-4 request. 2010incometax forms Ask each new employee to complete the 2014 Form W-4. 2010incometax forms See section 9. 2010incometax forms Name and social security number. 2010incometax forms Record each new employee's name and number from his or her social security card. 2010incometax forms Any employee without a social security card should apply for one. 2010incometax forms See section 4. 2010incometax forms Paying Wages, Pensions, or Annuities Correcting Form 941 or Form 944. 2010incometax forms If you discover an error on a previously filed Form 941 or Form 944, make the correction using Form 941-X, Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund, or Form 944-X, Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund. 2010incometax forms Forms 941-X and 944-X are stand-alone forms, meaning taxpayers can file them when an error is discovered. 2010incometax forms Forms 941-X and 944-X are used by employers to claim refunds or abatements of employment taxes, rather than Form 843, Claim for Refund and Request for Abatement. 2010incometax forms See section 13 for more information. 2010incometax forms Income tax withholding. 2010incometax forms Withhold federal income tax from each wage payment or supplemental unemployment compensation plan benefit payment according to the employee's Form W-4 and the correct withholding table. 2010incometax forms If you have nonresident alien employees, see Withholding income taxes on the wages of nonresident alien employees in section 9. 2010incometax forms Withhold from periodic pension and annuity payments as if the recipient is married claiming three withholding allowances, unless he or she has provided Form W-4P, Withholding Certificate for Pension or Annuity Payments, either electing no withholding or giving a different number of allowances, marital status, or an additional amount to be withheld. 2010incometax forms Do not withhold on direct rollovers from qualified plans or governmental section 457(b) plans. 2010incometax forms See section 9 and Publication 15-A, Employer's Supplemental Tax Guide. 2010incometax forms Publication 15-A includes information about withholding on pensions and annuities. 2010incometax forms Zero wage return. 2010incometax forms If you have not filed a “final” Form 941 or Form 944, or are not a “seasonal” employer, you must continue to file a Form 941 or Form 944 even for periods during which you paid no wages. 2010incometax forms The IRS encourages you to file your “Zero Wage” Forms 941 or 944 electronically using IRS e-file at www. 2010incometax forms irs. 2010incometax forms gov/efile. 2010incometax forms Employer Responsibilities Employer Responsibilities: The following list provides a brief summary of your basic responsibilities. 2010incometax forms Because the individual circumstances for each employer can vary greatly, responsibilities for withholding, depositing, and reporting employment taxes can differ. 2010incometax forms Each item in this list has a page reference to a more detailed discussion in this publication. 2010incometax forms New Employees: Page Annually (By January 31 of the current year, Page □ Verify work eligibility of new employees 3 for the prior year): □ Record employees' names and SSNs from □ File Form 944 if required (pay tax with return if social security cards 4 not required to deposit) 29 □ Ask employees for Form W-4 3 Annually (see Calendar for due dates): Each Payday: □ Remind employees to submit a new Form W-4 □ Withhold federal income tax based on each if they need to change their withholding 20 employee's Form W-4 20 □ Ask for a new Form W-4 from employees □ Withhold employee's share of social security claiming exemption from income tax and Medicare taxes 23 withholding 20 □ Deposit: □ Reconcile Forms 941 (or Form 944) with Forms • Withheld income tax W-2 and W-3 31 • Withheld and employer social security taxes □ Furnish each employee a Form W-2 7 • Withheld and employer Medicare taxes 24 □ File Copy A of Forms W-2 and the transmittal Note:Due date of deposit generally depends Form W-3 with the SSA 8 on your deposit schedule (monthly or semiweekly) □ Furnish each other payee a Form 1099 (for example, Form 1099-MISC, Miscellaneous Income) 7 Quarterly (By April 30, July 31, October 31, and January 31): □ File Forms 1099 and the transmittal Form □ Deposit FUTA tax if undeposited amount 1096 8 is over $500 35 □ File Form 940 7 □ File Form 941 (pay tax with return if not □ File Form 945 for any nonpayroll income tax required to deposit) 29 withholding 8 Information Returns You may be required to file information returns to report certain types of payments made during the year. 2010incometax forms For example, you must file Form 1099-MISC, Miscellaneous Income, to report payments of $600 or more to persons not treated as employees (for example, independent contractors) for services performed for your trade or business. 2010incometax forms For details about filing Forms 1099 and for information about required electronic filing, see the General Instructions for Certain Information Returns for general information and the separate, specific instructions for each information return you file (for example, Instructions for Form 1099-MISC). 2010incometax forms Generally, do not use Forms 1099 to report wages and other compensation you paid to employees; report these on Form W-2. 2010incometax forms See the General Instructions for Forms W-2 and W-3 for details about filing Form W-2 and for information about required electronic filing. 2010incometax forms If you file 250 or more Forms 1099, you must file them electronically. 2010incometax forms If you file 250 or more Forms W-2, you must file them electronically. 2010incometax forms SSA will not accept Forms W-2 and W-3 filed on magnetic media. 2010incometax forms Information reporting customer service site. 2010incometax forms The IRS operates the Enterprise Computing Center—Martinsburg, a centralized customer service site, to answer questions about reporting on Forms W-2, W-3, 1099, and other information returns. 2010incometax forms If you have questions related to reporting on information returns, call 1-866-455-7438 (toll free), 304-263-8700 (toll call), or 304-267-3367 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability). 2010incometax forms The center can also be reached by email at mccirp@irs. 2010incometax forms gov. 2010incometax forms Do not include tax identification numbers (TINs) or attachments in email correspondence because electronic mail is not secure. 2010incometax forms Nonpayroll Income Tax Withholding Nonpayroll federal income tax withholding (reported on Forms 1099 and Form W-2G) must be reported on Form 945, Annual Return of Withheld Federal Income Tax. 2010incometax forms Separate deposits are required for payroll (Form 941 or Form 944) and nonpayroll (Form 945) withholding. 2010incometax forms Nonpayroll items include: Pensions (including distributions from tax-favored retirement plans, for example, section 401(k), section 403(b), and governmental section 457(b) plans) and annuities. 2010incometax forms Military retirement. 2010incometax forms Gambling winnings. 2010incometax forms Indian gaming profits. 2010incometax forms Certain government payments, such as unemployment compensation, social security, and Tier 1 railroad retirement benefits, subject to voluntary withholding. 2010incometax forms Payments subject to backup withholding. 2010incometax forms For details on depositing and reporting nonpayroll income tax withholding, see the Instructions for Form 945. 2010incometax forms All income tax withholding reported on Form W-2 must be reported on Form 941, Form 943, Employer's Annual Federal Tax Return for Agricultural Employees, Form 944, or Schedule H (Form 1040), Household Employment Taxes. 2010incometax forms Distributions from nonqualified pension plans and deferred compensation plans. 2010incometax forms Because distributions to participants from some nonqualified pension plans and deferred compensation plans (including section 457(b) plans of tax-exempt organizations) are treated as wages and are reported on Form W-2, income tax withheld must be reported on Form 941 or Form 944, not on Form 945. 2010incometax forms However, distributions from such plans to a beneficiary or estate of a deceased employee are not wages and are reported on Forms 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc. 2010incometax forms ; income tax withheld must be reported on Form 945. 2010incometax forms Backup withholding. 2010incometax forms You generally must withhold 28% of certain taxable payments if the payee fails to furnish you with his or her correct taxpayer identification number (TIN). 2010incometax forms This withholding is referred to as “backup withholding. 2010incometax forms ” Payments subject to backup withholding include interest, dividends, patronage dividends, rents, royalties, commissions, nonemployee compensation, and certain other payments you make in the course of your trade or business. 2010incometax forms In addition, transactions by brokers and barter exchanges and certain payments made by fishing boat operators are subject to backup withholding. 2010incometax forms Backup withholding does not apply to wages, pensions, annuities, IRAs (including simplified employee pension (SEP) and SIMPLE retirement plans), section 404(k) distributions from an employee stock ownership plan (ESOP), medical savings accounts, health savings accounts, long-term-care benefits, or real estate transactions. 2010incometax forms You can use Form W-9 or Formulario W-9(SP) to request payees to furnish a TIN and to certify the number furnished is correct. 2010incometax forms You can also use Form W-9 or Formulario W-9(SP) to get certifications from payees that they are not subject to backup withholding or that they are exempt from backup withholding. 2010incometax forms The Instructions for the Requester of Form W-9 or Formulario W-9(SP) includes a list of types of payees who are exempt from backup withholding. 2010incometax forms For more information, see Publication 1281, Backup Withholding for Missing and Incorrect Name/TIN(s). 2010incometax forms Recordkeeping Keep all records of employment taxes for at least 4 years. 2010incometax forms These should be available for IRS review. 2010incometax forms Your records should include the following information. 2010incometax forms Your EIN. 2010incometax forms Amounts and dates of all wage, annuity, and pension payments. 2010incometax forms Amounts of tips reported to you by your employees. 2010incometax forms Records of allocated tips. 2010incometax forms The fair market value of in-kind wages paid. 2010incometax forms Names, addresses, social security numbers, and occupations of employees and recipients. 2010incometax forms Any employee copies of Forms W-2 and W-2c returned to you as undeliverable. 2010incometax forms Dates of employment for each employee. 2010incometax forms Periods for which employees and recipients were paid while absent due to sickness or injury and the amount and weekly rate of payments you or third party payors made to them. 2010incometax forms Copies of employees' and recipients' income tax withholding allowance certificates (Forms W-4, W-4P, W-4(SP), W-4S, and W-4V). 2010incometax forms Copies of employees' Earned Income Credit Advance Payment Certificates (Forms W-5 and W-5(SP)). 2010incometax forms Dates and amounts of tax deposits you made and acknowledgment numbers for deposits made by EFTPS. 2010incometax forms Copies of returns filed and confirmation numbers. 2010incometax forms Records of fringe benefits and expense reimbursements provided to your employees, including substantiation. 2010incometax forms Change of Business Address or Responsible Party To notify the IRS of a change in business address or responsible party, file Form 8822-B. 2010incometax forms Do not mail Form 8822-B with your employment tax return. 2010incometax forms Private Delivery Services You can use certain private delivery services designated by the IRS to mail tax returns and payments. 2010incometax forms The list includes only the following: DHL Express (DHL): DHL Same Day Service. 2010incometax forms Federal Express (FedEx): FedEx Priority Overnight, FedEx Standard Overnight, FedEx 2Day, FedEx International Priority, and FedEx International First. 2010incometax forms United Parcel Service (UPS): UPS Next Day Air, UPS Next Day Air Saver, UPS 2nd Day Air, UPS 2nd Day Air A. 2010incometax forms M. 2010incometax forms , UPS Worldwide Express Plus, and UPS Worldwide Express. 2010incometax forms For the IRS mailing address to use if you are using a private delivery service, go to IRS. 2010incometax forms gov and enter “private delivery service” in the search box. 2010incometax forms Your private delivery service can tell you how to get written proof of the mailing date. 2010incometax forms Private delivery services cannot deliver items to P. 2010incometax forms O. 2010incometax forms boxes. 2010incometax forms You must use the U. 2010incometax forms S. 2010incometax forms Postal Service to mail any item to an IRS P. 2010incometax forms O. 2010incometax forms box address. 2010incometax forms Telephone Help Tax questions. 2010incometax forms You can call the IRS Business and Specialty Tax Line with your employment tax questions at 1-800-829-4933. 2010incometax forms Help for people with disabilities. 2010incometax forms You may call 1-800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability) with any tax question or to order forms and publications. 2010incometax forms You may also use this number for assistance with unresolved tax problems. 2010incometax forms Recorded tax information (TeleTax). 2010incometax forms The IRS TeleTax service provides recorded tax information on topics that answer many individual and business federal tax questions. 2010incometax forms You can listen to up to three topics on each call you make. 2010incometax forms Touch-Tone service is available 24 hours a day, 7 days a week. 2010incometax forms TeleTax topics are also available on the IRS website at www. 2010incometax forms irs. 2010incometax forms gov/taxtopics. 2010incometax forms Most tax topics listed below are also available in Spanish. 2010incometax forms For a complete list of TeleTax topics in Spanish, visit the IRS website at www. 2010incometax forms irs. 2010incometax forms gov/Spanish/Índice-de-Temas-Tributarios-Año-2013. 2010incometax forms A list of employment tax topics is provided next. 2010incometax forms Select, by number, the topic you want to hear and call 1-800-829-4477. 2010incometax forms For the directory of all topics, select Topic 123. 2010incometax forms Teletax Topics Topic No. 2010incometax forms Subject 751 Social Security and Medicare Withholding Rates 752 Form W-2—Where, When, and How to File 753 Form W-4—Employee's Withholding Allowance Certificate 755 Employer Identification Number (EIN)—How to Apply 756 Employment Taxes for Household Employees 757 Form 941 and Form 944—Deposit Requirements 758 Form 941—Employer's QUARTERLY Federal Tax Return and Form 944—Employer's ANNUAL Federal Tax Return 759 Form 940—Employer's Annual Federal Unemployment (FUTA) Tax Return—Filing and Deposit Requirements 760 Reporting and Deposit Requirements for Agricultural Employers 761 Tips—Withholding and Reporting 762 Independent Contractor vs. 2010incometax forms Employee 763 The “Affordable Care Act” of 2010 Offers Employers New Tax Deductions and Credits Additional employment tax information. 2010incometax forms Visit the IRS website at www. 2010incometax forms irs. 2010incometax forms gov/businesses and click on the Employment Taxes link under Businesses Topics. 2010incometax forms Ordering Employer Tax Forms and Publications You can order employer tax forms and publications and information returns online at www. 2010incometax forms irs. 2010incometax forms gov/businesses. 2010incometax forms To order 2013 and 2014 forms, click on the Online Ordering for Information Returns and Employer Returns link. 2010incometax forms You may also order employer tax forms and publications and information returns by calling 1-800-TAX-FORM (1-800-829-3676). 2010incometax forms Instead of ordering paper Forms W-2 and W-3, consider filing them electronically using the Social Security Administration's (SSA) free e-file service. 2010incometax forms Visit the SSA's Employer W-2 Filing Instructions & Information website at www. 2010incometax forms socialsecurity. 2010incometax forms gov/employer to register for Business Services Online. 2010incometax forms You will be able to create Forms W-2 online and submit them to the SSA by typing your wage information into easy-to-use fill-in fields. 2010incometax forms In addition, you can print out completed copies of Forms W-2 to file with state or local governments, distribute to your employees, and keep for your records. 2010incometax forms Form W-3 will be created for you based on your Forms W-2. 2010incometax forms Filing Addresses Generally, your filing address for Forms 940, 941, 943, 944, 945, and CT-1 depends on the location of your residence or principal place of business and whether or not you are including a payment with your return. 2010incometax forms There are separate filing addresses for these returns if you are a tax-exempt organization or government entity. 2010incometax forms See the separate instructions for Forms 940, 941, 943, 944, 945, or CT-1 for the filing addresses. 2010incometax forms Dishonored Payments Any form of payment that is dishonored and returned from a financial institution is subject to a penalty. 2010incometax forms The penalty is $25 or 2% of the payment, whichever is more. 2010incometax forms However, the penalty on dishonored payments of $24. 2010incometax forms 99 or less is an amount equal to the payment. 2010incometax forms For example, a dishonored payment of $18 is charged a penalty of $18. 2010incometax forms Photographs of Missing Children The IRS is a proud partner with the National Center for Missing and Exploited Children. 2010incometax forms Photographs of missing children selected by the Center may appear in this publication on pages that would otherwise be blank. 2010incometax forms You can help bring these children home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child. 2010incometax forms Calendar The following is a list of important dates. 2010incometax forms Also see Publication 509, Tax Calendars. 2010incometax forms If any date shown below for filing a return, furnishing a form, or depositing taxes falls on a Saturday, Sunday, or legal holiday, use the next business day. 2010incometax forms A statewide legal holiday delays a filing due date only if the IRS office where you are required to file is located in that state. 2010incometax forms However, a statewide legal holiday does not delay the due date of federal tax deposits. 2010incometax forms See Deposits on Business Days Only in section 11. 2010incometax forms For any filing due date, you will meet the “file” or “furnish” requirement if the envelope containing the return or form is properly addressed, contains sufficient postage, and is postmarked by the U. 2010incometax forms S. 2010incometax forms Postal Service on or before the due date, or sent by an IRS-designated private delivery service on or before the due date. 2010incometax forms See Private Delivery Services under Reminders for more information. 2010incometax forms Introduction This publication explains your tax responsibilities as an employer. 2010incometax forms It explains the requirements for withholding, depositing, reporting, paying, and correcting employment taxes. 2010incometax forms It explains the forms you must give to your employees, those your employees must give to you, and those you must send to the IRS and SSA. 2010incometax forms This guide also has tax tables you need to figure the taxes to withhold from each employee for 2014. 2010incometax forms References to “income tax” in this guide apply only to “federal” income tax. 2010incometax forms Contact your state or local tax department to determine if their rules are different. 2010incometax forms Additional employment tax information is available in Publication 15-A. 2010incometax forms Publication 15-A includes specialized information supplementing the basic employment tax information provided in this publication. 2010incometax forms Publication 15-B, Employer's Tax Guide to Fringe Benefits, contains information about the employment tax treatment and valuation of various types of noncash compensation. 2010incometax forms Most employers must withhold (except FUTA), deposit, report, and pay the following employment taxes. 2010incometax forms Income tax. 2010incometax forms Social security tax. 2010incometax forms Medicare tax. 2010incometax forms FUTA tax. 2010incometax forms There are exceptions to these requirements. 2010incometax forms See section 15 for guidance. 2010incometax forms Railroad retirement taxes are explained in the Instructions for Form CT-1. 2010incometax forms Comments and suggestions. 2010incometax forms We welcome your comments about this publication and your suggestions for future editions. 2010incometax forms You can write to us at the following address: Internal Revenue Service Tax Forms & Publications Division 1111 Constitution Ave. 2010incometax forms NW, IR-6526 Washington, DC 20224 We respond to many letters by telephone. 2010incometax forms Therefore, it would be helpful if you would include your daytime phone number, including the area code, in your correspondence. 2010incometax forms You can also send us comments from www. 2010incometax forms irs. 2010incometax forms gov/formspubs. 2010incometax forms Click on More Information and then click on Comment on Tax Forms and Publications. 2010incometax forms Although we cannot respond individually to each comment received, we do appreciate your feedback and will consider your comments as we revise our tax forms, instructions, and publications. 2010incometax forms Federal Government employers. 2010incometax forms The information in this publication, including the rules for making federal tax deposits, applies to federal agencies. 2010incometax forms State and local government employers. 2010incometax forms Payments to employees for services in the employ of state and local government employers are generally subject to federal income tax withholding but not FUTA tax. 2010incometax forms Most elected and appointed public officials of state or local governments are employees under common law rules. 2010incometax forms See chapter 3 of Publication 963, Federal-State Reference Guide. 2010incometax forms In addition, wages, with certain exceptions, are subject to social security and Medicare taxes. 2010incometax forms See section 15 for more information on the exceptions. 2010incometax forms If an election worker is employed in another capacity with the same government entity, see Revenue Ruling 2000-6 on page 512 of Internal Revenue Bulletin 2000-6 at www. 2010incometax forms irs. 2010incometax forms gov/pub/irs-irbs/irb00-06. 2010incometax forms pdf. 2010incometax forms You can get information on reporting and social security coverage from your local IRS office. 2010incometax forms If you have any questions about coverage under a section 218 (Social Security Act) agreement, contact the appropriate state official. 2010incometax forms To find your State Social Security Administrator, visit the National Conference of State Social Security Administrators website at www. 2010incometax forms ncsssa. 2010incometax forms org. 2010incometax forms Disregarded entities and qualified subchapter S subsidiaries (QSubs). 2010incometax forms Eligible single-owner disregarded entities and QSubs are treated as separate entities for employment tax purposes. 2010incometax forms Eligible single-member entities that have not elected to be taxed as corporations must report and pay employment taxes on wages paid to their employees using the entities' own names and EINs. 2010incometax forms See Regulations sections 1. 2010incometax forms 1361-4(a)(7) and 301. 2010incometax forms 7701-2(c)(2)(iv). 2010incometax forms COBRA premium assistance credit. 2010incometax forms The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides certain former employees, retirees, spouses, former spouses, and dependent children the right to temporary continuation of health coverage at group rates. 2010incometax forms COBRA generally covers multiemployer health plans and health plans maintained by private-sector employers (other than churches) with 20 or more full and part-time employees. 2010incometax forms Parallel requirements apply to these plans under the Employee Retirement Income Security Act of 1974 (ERISA). 2010incometax forms Under the Public Health Service Act, COBRA requirements apply also to health plans covering state or local government employees. 2010incometax forms Similar requirements apply under the Federal Employees Health Benefits Program and under some state laws. 2010incometax forms For the premium assistance (or subsidy) discussed below, these requirements are all referred to as COBRA requirements. 2010incometax forms Under the American Recovery and Reinvestment Act of 2009 (ARRA), employers are allowed a credit against “payroll taxes” (referred to in this publication as “employment taxes”) for providing COBRA premium assistance to assistance eligible individuals. 2010incometax forms For periods of COBRA continuation coverage beginning after February 16, 2009, a group health plan must treat an assistance eligible individual as having paid the required COBRA continuation coverage premium if the individual elects COBRA coverage and pays 35% of the amount of the premium. 2010incometax forms An assistance eligible individual is a qualified beneficiary of an employer's group health plan who is eligible for COBRA continuation coverage during the period beginning September 1, 2008, and ending May 31, 2010, due to the involuntarily termination from employment of a covered employee during the period and elects continuation COBRA coverage. 2010incometax forms The assistance for the coverage can last up to 15 months. 2010incometax forms Employees terminated during the period beginning September 1, 2008, and ending May 31, 2010, who received a severance package that delayed the start of the COBRA continuation coverage, may still be eligible for premium assistance for COBRA continuation coverage. 2010incometax forms For more information see Notice 2009-27, 2009-16 I. 2010incometax forms R. 2010incometax forms B. 2010incometax forms 838, available at www. 2010incometax forms irs. 2010incometax forms gov/irb/2009-16_irb/ar09. 2010incometax forms html. 2010incometax forms Administrators of the group health plans (or other entities) that provide or administer COBRA continuation coverage must provide notice to assistance eligible individuals of the COBRA premium assistance. 2010incometax forms The 65% of the premium not paid by the assistance eligible individuals is reimbursed to the employer maintaining the group health plan. 2010incometax forms The reimbursement is made through a credit against the employer's employment tax liabilities. 2010incometax forms For information on how to claim the credit, see the Instructions for Form 941 or the Instructions for Form 944. 2010incometax forms The credit is treated as a deposit made on the first day of the return period (quarter or year). 2010incometax forms In the case of a multiemployer plan, the credit is claimed by the plan, rather than the employer. 2010incometax forms In the case of an insured plan subject to state law continuation coverage requirements, the credit is claimed by the insurance company, rather than the employer. 2010incometax forms Anyone claiming the credit for COBRA premium assistance payments must maintain the following information to support their claim, including the following. 2010incometax forms Information on the receipt of the assistance eligible individuals' 35% share of the premium, including dates and amounts. 2010incometax forms In the case of an insurance plan, a copy of invoice or other supporting statement from the insurance carrier and proof of timely payment of the full premium to the insurance carrier required under COBRA. 2010incometax forms In the case of a self-insured plan, proof of the premium amount and proof of the coverage provided to the assistance eligible individuals. 2010incometax forms Attestation of involuntary termination, including the date of the involuntary termination for each covered employee whose involuntary termination is the basis for eligibility for the subsidy. 2010incometax forms Proof of each assistance eligible individual's eligibility for COBRA coverage and the election of COBRA coverage. 2010incometax forms A record of the SSNs of all covered employees, the amount of the subsidy reimbursed with respect to each covered employee, and whether the subsidy was for one individual or two or more individuals. 2010incometax forms For more information, visit IRS. 2010incometax forms 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